Senior Events Lead, Campus Programs & VIP Coordination

American University; Washington; On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

AU benefits package

Job summary

American University’s School of Public Affairs seeks an Events Lead to oversee and coordinate events, provide admin support, and assist with marketing for events, meetings, and conferences aligned with SPA goals.

Responsibilities include planning, budgeting, vendor coordination, on-site execution, and post-event analysis. Supervises the Events Coordinator and student staff, ensuring revenue reconciliation and goal attainment. Full-time on campus.

Qualifications

• Bachelor’s degree or equivalent in training and experience.
• 5 - 8 years experience in event management and execution.
• 3 - 4 years experience managing internal and external events, coordinating logistics, and marketing events.
• 1 - 3 years supervisory experience required.
• Strong knowledge of event planning, logistics, budgeting, and marketing.
• Demonstrated ability to manage multiple events at various stages simultaneously.
• Familiarity with event industry trends, terminology, and systems.
• Experienced in Zoom webinar and meeting tools.

Responsibilities

• Event Planning: Lead planning process, manage budgets, coordinate contracts, and timelines.
• Event Implementation: Manage day-of logistics, on-site troubleshooting, registration, and post-event reconciliation.
• Event Technology Support: Serve as SPA administrator for Swoogo; setup Zoom/Teams/webinar tools; manage recordings.
• Staff Management: Supervise Events Coordinator and part-time staff.
• Budget Management: Track expenses, vendor payments, and financial reporting.
• Event Marketing: Coordinate promotion with SPA Marketing and Communications.

Skills

Event planning

Budgeting

Staff management

Marketing

Communication

Education

Bachelor’s degree or equivalent in training and experience

Tools

Zoom webinars

Job description

American University’s School of Public Affairs seeks an Events Lead to oversee and coordinate events, provide admin support, and assist with marketing for events, meetings, and conferences aligned with SPA goals.

Responsibilities include planning, budgeting, vendor coordination, on-site execution, and post-event analysis. Supervises the Events Coordinator and student staff, ensuring revenue reconciliation and goal attainment. Full-time on campus.