Senior Events Coordinator

Opensity Solutions; New York (NY); On-site; USD 81,000 - 111,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity is seeking a highly organized Corporate Events Specialist - NYC Regional Lead to oversee planning and execution of corporate meetings and events from our Midtown Manhattan headquarters.

This client-facing role requires exceptional organizational skills, the ability to manage multiple events, and strong communication with senior executives, executive assistants, vendors, and cross-functional partners.

Qualifications

• Minimum of 5 years of experience in corporate events, event operations, hospitality, catering, or a related field.
• Exceptional organizational skills and follow-through, with the ability to manage multiple priorities and detailed requirements.
• Strong presence and confidence interacting with senior executives, executive assistants, clients, and VIP guests.
• Proven self-starter who works independently, takes initiative, and maintains ownership through completion.
• Excellent written and verbal communication skills with a proactive, responsive approach to keeping stakeholders informed.
• Strong attention to detail, judgment, discretion, and problem-solving skills.
• Experience in financial services, professional services, luxury hospitality, or other high-touch environments preferred.
• Knowledge of event logistics, catering, room configurations, vendor coordination, and event management systems such as EMS preferred.
• Ability to work on-site in Midtown Manhattan with schedule flexibility based on event requirements.

Responsibilities

• Plan and execute executive meetings, conferences, receptions, client events, and other corporate gatherings.
• Manage multiple events simultaneously from initial intake through execution and post-event follow-up.
• Maintain detailed timelines, checklists, event specifications, and outstanding action items.
• Proactively follow up with stakeholders, vendors, and internal teams to confirm requirements, deadlines, and deliverables.
• Communicate clearly and professionally with senior executives, executive assistants, clients, vendors, and service partners.
• Coordinate closely with Corporate Events, Catering, Office Services, Facilities, Security, and external vendors.
• Oversee room setups, catering, event flow, vendor access, signage, guest requirements, and other event logistics.
• Conduct pre-event checks to ensure spaces are fully prepared and presentation standards are met.
• Anticipate challenges, resolve issues proactively, and remain composed and solutions-oriented when priorities change.
• Deliver a consistently elevated, discreet, and sophisticated hospitality experience for clients and guests.

Skills

Event planning

Vendor coordination

Executive communication

Project management

On-site event execution

Tools

EMS

Job description

Senior Events CoordinatorSkip to main content#Senior Events Coordinator page is loaded## Senior Events CoordinatorApplyremote type: Onsitelocations: USA-New York-NYtime type: Full timeposted on: Posted Todayjob requisition id: R-01764Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best. **Corporate Events Specialist - NYC Regional Lead****Compensation: $95,000****Position Overview**We are seeking a highly organized, professional and proactive Corporate Events Specialist - NYC Regional Lead - to oversee the planning and execution of corporate meetings and events at the firm's Midtown Manhattan headquarters.This highly visible, client-facing role requires exceptional organizational skills, elevated presence, attention to detail, and superior communication. The successful candidate will be a self-starter who takes ownership, anticipates needs, follows up consistently, and ensures details are carried through to completion.The NYC Regional Lead will serve as a key point of contact for internal clients, senior executives, executive assistants, vendors, and cross-functional partners while delivering seamless, white-glove event experiences in a fast-paced, demanding financial services environment.**Key Responsibilities*** Plan and execute executive meetings, conferences, receptions, client events, and other corporate gatherings.* Manage multiple events simultaneously from initial intake through execution and post-event follow-up.* Maintain detailed timelines, checklists, event specifications, and outstanding action items.* Proactively follow up with stakeholders, vendors, and internal teams to confirm requirements, deadlines, and deliverables.* Communicate clearly and professionally with senior executives, executive assistants, clients, vendors, and service partners.* Coordinate closely with Corporate Events, Catering, Office Services, Facilities, Security, and external vendors.* Oversee room setups, catering, event flow, vendor access, signage, guest requirements, and other event logistics.* Conduct pre-event checks to ensure spaces are fully prepared and presentation standards are met.* Anticipate challenges, resolve issues proactively, and remain composed and solutions-oriented when priorities change.* Deliver a consistently elevated, discreet, and sophisticated hospitality experience for clients and guests.**Qualifications & Key Attributes*** Minimum of 5 years of experience in corporate events, event operations, hospitality, catering, or a related field.* Exceptional organizational skills and follow-through, with the ability to manage multiple priorities and detailed requirements.* Strong presence and confidence interacting with senior executives, executive assistants, clients, and VIP guests.* Proven self-starter who works independently, takes initiative, and maintains ownership through completion.* Excellent written and verbal communication skills with a proactive, responsive approach to keeping stakeholders informed.* Strong attention to detail, judgment, discretion, and problem-solving skills.* Experience in financial services, professional services, luxury hospitality, or other high-touch environments preferred.* Knowledge of event logistics, catering, room configurations, vendor coordination, and event management systems such as EMS preferred.* Ability to work on-site in Midtown Manhattan with schedule flexibility based on event requirements.**All eligible employees receive access to a comprehensive benefits package, including:**Medical insuranceDental insuranceVision insurance401(k) retirement planPaid Time Off (PTO)**#LI-KB1**Opensity is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination. Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.