Senior Event Specialist

Cushman Wakefield Multifamily; Chicago (IL); On-site; USD 72,000 - 85,000; Full time

Job summary

Cushman & Wakefield is seeking a Senior Event Specialist to support their events team in managing logistics for various corporate events. The specialist will lead event planning, ensure adherence to quality standards, and engage with cross-functional teams to drive successful event execution. This position provides a competitive salary and comprehensive benefits in a dynamic working environment.

Benefits

Health, vision, and dental insurance

Flexible spending accounts

Retirement savings plans

Paid time off

Qualifications

• 3-5 years of meeting/event planning or related experience, including live and hybrid events.
• Knowledge of industry platforms such as Cvent, Teams Live, ON24.
• Experience using digital tools and databases.

Responsibilities

• Support Events team with logistics for events and exhibitions.
• Manage vendor/supplier contracts and payment.
• Evaluate new technologies and methodologies to enhance events.

Skills

Event Planning

Communication

Organization

Education

Bachelor's degree in Event Management

Tools

Microsoft Office Suite

SharePoint

Job description

Job Title

Senior Event Specialist

Job Description Summary

The Senior Event Specialist support events team with leading select event and exhibition logistics for Cushman & Wakefield.

Job Description

Responsibilities:

• Support Events team and lead select event and exhibition logistics, including but not limited to:
  • Meeting logistics , food/beverage functions, transportation, etc.
  • Tradeshow booths , applications, forms.
  • Event collateral and premiums including sourcing, production, and project management.
  • Vendor/supplier contracts and payment.
  • Attendee data management and tracking.
  • Event-related communications including invitations and web tools.
  • Post-event recaps including attendee lists, budgets, communications, and images.
  • Track feedback on events through survey tools and apply insights to future events.
• Update and maintain the Americas calendar tool with live and hybrid C&W events.
• Develop and refine templates and tools for live events
• Provide administrative support including but not limited to expenses, inventory management, shipping, tracking, payments/invoicing, printing of collateral, name badges, table tents, etc.
• Ensure adherence to brand and graphic standards.
• Share event tools with colleagues executing events outside the scope of the Events team.
• Assist in strategic planning for major events, ensuring alignment with organizational goals and objectives.
• Engage with cross-functional teams to ensure seamless execution of events.
• Support event budgeting, ensuring cost-effective solutions without compromising quality.
  • Monitor and track expenditures throughout the event planning and execution phases.
  • Negotiate contracts with vendors and suppliers to secure the best possible rates.
  • Analyze financial performance post-event to identify areas for cost savings and efficiency improvements.
  • Prepare financial reports and present budget summaries to senior management.
• Evaluate and implement new technologies and methodologies to enhance event experiences.
• Foster relationships with key stakeholders, including marketing colleague, vendors, sponsors, and partners.

Qualifications:

• Bachelor's degree/comparable experience in Event Management, Hospitality, Marketing, Public Relations, Communications, or related discipline.
• 3-5 years of meeting/event planning or related experience, including live and hybrid events.
• Proficiency in Microsoft Office Suite, including Teams collaboration tools.
• Knowledge of industry platforms such as Stove, Concep, Teams Live, ON24, Cvent, and others.
• Ability to work independently while maintaining the ability to work well in a small, cohesive team environment.
• Excellent communication skills to work virtually with Events team and marketing colleagues across the Americas and other regions.
• Strong organizational skills to manage competing priorities, follow through on tasks, and handle different stages of multiple events simultaneously.
• Ability to independently achieve successful outcomes on all executed activities with minimal supervision.
• Flexible schedule based on meeting schedules.
• Ability to build and maintain relationships with colleagues across the organization.
• Experience with digital tools and databases.
• Experience using SharePoint preferred.
• Overnight travel required (average 1-2 times a month, subject to corporate travel, health, and safety policies).
• Knowledge of the commercial real estate industry is preferred.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidateâs experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $72,250.00 - $85,000.00 Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or emailÂ. Please refer to the job title and job location when you contact us.

INCO: âœCushman & Wakefieldâ