Senior Event Producer, College of Agriculture and Life Sciences

NC State University; Raleigh (NC); On-site; USD 50,000 - 80,000; Full time

Job summary

NC State University seeks a Senior Event Producer for the College of Agriculture and Life Sciences. This role involves developing and implementing event strategies that enhance the college's brand, coordinating high-level events, and managing various teams to ensure successful execution. Candidates should have a Bachelor's degree and through experience in event management, with strong communication and organizational skills.

Qualifications

• Minimum 3 years of experience in event management, with at least 1 year in a supervisory capacity.
• Experiencing in managing complex events.
• Ability to work independently and effectively in a team.

Responsibilities

• Serve as the senior advisor and manager for all advancement live events.
• Develop events that engage prospects and meet the university's strategic needs.
• Manage budgets, timelines, and outcomes for events.

Skills

Exceptional written and verbal communication skills

Strong organizational and analytical abilities

Proficiency in computer applications

Education

Bachelor's degree

Job description

Senior Event Producer, College of Agriculture and Life Sciences

Please see Special Instructions for more details.

In addition to your application, please submit a resume, cover letter and the contact information for at least three professional references.

Posting Information

Posting Number

Posting Number PG194164EP

Internal Recruitment

Internal Recruitment No

Working Title

Working Title Senior Event Producer, College of Agriculture and Life Sciences

Anticipated Hiring Range

Anticipated Hiring Range Commensurate with Education and Experience

Work Schedule

Work Schedule Monday- Friday ; 8:00 am-5:00 pm and other hours as needed to fulfill the duties of this position including nights and weekends; Flexible work arrangements available

Job Location

Department

Department University Special Events and Experiences

About the Department

North Carolina State University (NC State) was founded in 1887 with the purpose of creating economic, societal and intellectual prosperity for the people of North Carolina. Today NC State is the largest university in North Carolina, with more than 37,000 high-performing students, 9,000 preeminent faculty and staff and 260,000 alumni. NC State is a research-extensive university known for its leadership in science, technology, engineering and mathematics. We’re also at the forefront of teaching and research in agriculture, business, design, education, humanities and social sciences, natural resources, textiles and veterinary medicine. NC State is consistently named as one of the best values in higher education, and many of our programs are ranked at the top of their respective disciplines. We take a great deal of pride in our collaborative, supportive and collegial team culture. All staff are provided opportunities for training and professional development, with an eye to personalized career growth.

The mission of University Advancement in particular is to raise awareness and philanthropic support for university goals and priorities that benefit our students, faculty, this campus, and ultimately, the state of North Carolina and beyond.

The primary function of University Special Events is to plan and manage events hosted by senior leadership of the university. At its core, the team is responsible for linking live communications events and special activities to the strategic priorities of the university. Activities include directing donor centric experiences, coordinating multi-unit event projects, managing board and leadership events, and creating opportunities to expand brand awareness. USE invites thousands of donors, dignitaries, elected officials, media, alumni, members of the community, faculty, staff, students and parents to activities that highlight the excellence and innovation that are hallmarks of NC State University programs, faculty and students.

The College of Agriculture and Life Sciences ( CALS ) at NC State leads partnership-driven discovery, learning and engagement. We prepare students, create and apply unbiased knowledge through advances in science and technology and drive economic development to improve the quality of life in North Carolina, our nation and the world. Our people fulfill the land-grant mission by embracing an interdisciplinary approach to achieve new scientific breakthroughs that translate into commercializable discoveries and meet grand challenges involving food, farming, fiber, feed, families, health, energy, water and the environment.

The senior event producer will serve as the primary advisor to, the assistant dean for philanthropy, and the CALS advancement team at large on all matters related to live events and experiences. The senior event producer is responsible for developing and executing a comprehensive event strategy that aligns with the college’s and university’s mission, vision, and goals. This position will implement and provide oversight of a variety of events. The strategy must identify events that enhance the CALS brand, support its strategic initiatives, and engage key audiences including principal donors, prospects, elected officials, corporate and community leaders, and alumni. The successful candidate for this role will be a highly motivated professional with a record of developing and maintaining strong, effective interpersonal connections with key constituents such as high-level donors, commodity group members and elected officials, to ensure consistent and meaningful communication, fostering trust, and supporting CALS’ mission through partnerships and engagement.

This position will work within the university’s central event management team and will conceive, manage and implement complex events, including those for high-level VIP guests. The position uses event production best practices and design principles to provide a quality, branded guest-experience for our constituents. This position is also responsible for event risk assessment, volunteer management, vendor management, budget oversight, contracts, and creative directions. Finally, the position will lead efforts to review and analyze event practices and data to evaluate ROI and compliance.

Reporting to the assistant vice chancellor of university special events and experiences–with a dotted line report to the CALS assistant dean for philanthropy–this position will serve as a part of the university special events team and will have a work portfolio focused primarily on the College of Agriculture and Life Sciences. The work of the position will support all areas of the university in conjunction with the strategic priorities of university advancement and the university at large in order to maximize the effectiveness of CALS’ special events.

Duties and Responsibilities:

• Serve as the senior advisor and manager for all advancement live events for the College of Agriculture and Life Sciences.
• Develop events that engage prospects at scale and meet the strategic needs of the university.
• Manage all leadership-level event plans to ensure projects and programs adhere to best practices and protocols of the university.
• Manage internal teams to execute strategic, purposeful events that are on-time and on-budget.
• Oversees budgets, timelines, and overall outcomes for each event.
• Manage in partnership the dotted line report of the development associate assigned to events.
• Manage cross-functional teams, including event coordinators, marketing professionals and external partners to ensure successful event execution.
• Work closely with communications and marketing teams to ensure consistent and cohesive messaging.
• Knowledge of local, state and federal regulations and statutes governing the area of work.
• Advise and prepare briefings for the dean, assistant dean and other college leadership or development team members.
• Earn credibility and respect across the university with an open and accessible interpersonal style.
• React and adapt to changing situations with openness to new ideas.
• Exhibit superb organizational skills, excellent communicator, and the ability to work independently.
• Identify and resolve issues promptly and respectfully.
• Assess and determine the best protocol for a given situation.
• Provide timely post-event follow-up, including tracking data and sending/coordinating personalized follow-ups as appropriate.
• Collaborate with colleagues to help align guests interests with campus priorities.

Other Responsibilities

Perform other duties as required or assigned. Attend a variety of events throughout the year. Regular travel and occasional night and weekend work is required.

Qualifications

Minimum Education and Experience

Bachelor’s degree and three years of experience in the area of assignment, of which at least one is supervisory or in a lead-worker capacity; or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

• Proven ability to work effectively as part of a dynamic team in a large, complex research university
• Demonstrated capacity to work independently while maintaining clear and transparent communication with team members and leadership
• Exceptional written and verbal communication skills
• Strong organizational and analytical abilities, with a track record of meticulous attention to detail
• Self-motivated and proactive in initiating projects and tasks
• Active listening skills, fostering a welcoming and respectful environment
• Demonstrated optimism, perseverance, and a positive attitude in challenging situations
• Willingness and ability to travel and/or work evenings and weekends as required
• Proficiency in computer applications, including Google and Microsoft suites

Preferred Qualifications

• 5+ years of experience in the area of event management
• Event production experience with a variety of delivery and engagement methods including virtual conferencing platforms, Zoom Webinar and Google Meet
• Experience leading a production team—both for virtual and in-person events
• Experience with events, marketing and/or donor relations
• Knowledge of principles and best practices in event planning
• Experience in higher education event management or communications
• An understanding of the land grant, research Tier One university environment
• Familiarity with NC State University and the Triangle

Required License(s) or Certification(s)

A valid North Carolina Driver’s License is required within 60 days of the start date. It must be maintained as a condition of employment.

Valid NC Driver's License required

Valid NC Driver's License required Yes

Commercial Driver's License required

Commercial Driver's License required No

Recruitment Dates and Special Instructions

Job Open Date

Job Open Date 06/17/2025

Anticipated Close Date

Special Instructions to Applicants

In addition to your application, please submit a resume, cover letter and the contact information for at least three professional references.

Position Number

Position Number 00041654

Position Type

Position Type EPS/SAAO

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00

Appointment

Appointment 12 Month Recurring

Mandatory Designation - Adverse Weather

Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Mandatory Designation - Emergency Events Non Mandatory - Emergency Event

Department ID

Department ID 080140 - Special Events

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail] .

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you learn about the position?

  (Open Ended Question)

• If you learned about this vacancy from "other source" or "other website", please provide the source.

  (Open Ended Question)

Required Documents

• Resume
• Cover Letter
• Contact Information for References
Optional Documents

NC STATE UNIVERSITY
RALEIGH, NC 27695
PHONE: [phone]