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Senior Meeting & Event Planner
Trident Experiential
Chicago (IL)
Hybrid
USD 75,000 - 105,000
Full time
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Job summary
A leading company in experiential marketing seeks a Senior Meeting & Event Planner to drive the planning and execution of high-profile client events. The ideal candidate will have a strong background in event management, exceptional organizational skills, and the ability to build and maintain professional relationships. This hybrid role based in Chicago offers competitive salary and benefits, including health and retirement plans.
Benefits
Qualifications
- Minimum of 8 years of experience in meeting and/or event planning.
- Proven track record in large-scale event execution.
- Ability to manage multiple projects simultaneously.
Responsibilities
- Maintain relationships with clients throughout the planning process.
- Develop event timelines and ensure seamless execution.
- Oversee financial aspects including budgeting and billing.
Skills
Education
Tools
Job description
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SENIOR MEETING & EVENT PLANNER
THE POSITION:
A Senior Planner leads the development, planning, and execution of high-profile and strategically important client events including conferences, special events, meetings, incentive trips, and evening activity programs from contracting through final invoicing and post-program reconciliation, debriefs, and analytics.
POSITION OBJECTIVES:
- Create incredible planning experiences for our Clients;
- Make their audiences feel it in their seats by delivering innovative, impactful events;
- Lean in with a high-performance team by sharing your experience and moxie with teammates; and
- Continually improve internal systems and processes and ideating new ones
Client-Facing Responsibilities:
- Maintain and grow productive, professional, and profitable relationships with Clients
- Serve as the central point of communication for all external stakeholders during the planning process
- Develop event timelines, schedules, and checklists to ensure seamless execution
- Identify opportunities to drive current and future potential revenue and profitability from the first interaction with the Client to onsite operations
- Lead Client pre-conference meetings to review program details and changes or additions to ensure effective information sharing and efficient operations during program execution
- Maintain presence and availability for Clients throughout program operations
- Obtain Client signoff for changes, additions, and cancellations, including updating and managing change/growth of project scope
- Oversee all financial aspects of projects, including budget development and management; billing, payment processing and post meeting reconciliation; and final reporting and analysis
- Identify and resolve project issues, ensuring the project and the assigned team progresses on budget and on schedule
- Monitor the ongoing success of program activities by conducting regular checks on the process and making recommendations for adjustments to the plans
- Advise on and attend site inspections as required
- Lead strategic planning process and teams that develop mutual performance objectives and financial targets for Clients and the Agency
- Coordinate the involvement of Agency resources to meet Client expectations and account performance objectives
- Manage time in a billable hour environment and be accountable for non-billable hours
- Update/contribute to tracking Client’s upcoming program opportunities and critical milestones
- Quarterback project plans, including scheduling and engagement of all Agency resources to meet Client expectations and account performance objectives
- Help continually refine, streamline, and simplify tools and processes to meet Agency demands and lead the marketplace
- Secure all supplier partners/preferred partners through a strict vetting process and pricing negotiation
- Conduct post-event evaluations to assess success and areas for improvement
- BA/BS in Event Management, Hospitality, Business, or related field and/or equivalent experience
- CMP, DMCP, CMM, CSEP, DES, CED, CIS, CITP, PMP, or other professional designation (If none, within 18 months, a certification timeline will be developed pursuant to the professional development budget.)
- Proven track record of planning and executing large-scale meetings and events
- Familiarity with industry best practices in meeting and event planning and its subspecialties
- Proficiency in Microsoft 365 and industry registration platforms like Cvent
- Minimum of 8 years of experience in meeting and/or event planning; preferably experience with a third-party agency
- Ability to travel up to 30% as required for event execution
- Ability to lift or move up to 50lbs
- Ability to bend, reach, walk and stand for extended lengths of time
- Impeccable character: You exude Accountability, Authenticity, and Awesomeness
- A consistent, unbeatable team-first mindset
- Able to navigate and flourish in a VUCA environment
- Strong collaborative skills and relationship-builder
- Excellent written and verbal communication and presentation style
- Strong organizational skills with the ability to manage multiple projects simultaneously
- Curious and analytical, with a love for data
- Proven success in creating and managing budgets and maximizing profitability
Job Type:Full-time – Exempt
Salary Structure:Base Salary + Performance Incentives + Bonus Plan
Benefits: Heath, Vision, Dental, Disability, & Life Insurance, Retirement Plan, Personalized Professional Development Budget, Use of Agency memberships where appropriate
Career Level:Senior
Reports to:Director of Meetings & Incentives
Location: Chicago—this is a hybrid role with 3-5 days in-office, 0-2 days work from home
Disclaimer: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.
We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the U.S. for the position of Senior Meeting & Event Planneris between $75,000 - $105,000. The actual pay depends on your skills, qualifications, and experience.
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- Seniority levelMid-Senior level
- Employment typeFull-time
- Job functionManagement and Manufacturing
- IndustriesInternet Publishing
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