Senior Event Manager

Wheely; London (KY); Hybrid; USD 93,000 - 126,000; Full time

Benefits offered by this job

West London office (hybrid)

Employee stock options

Private medical & dental insurance

Professional development stipend

Cycle to Work

Job summary

Wheely, the premium transportation brand, is expanding its London events programme. As Senior Events Manager you will own end-to-end delivery for flagship partnerships with luxury brands and high-profile events, from brief to flawless execution.

You will manage agencies, venues, budgets and on-site operations, collaborating with the Partnerships Director and Head of Creative & Brand to ensure every event is distinctive, premium and on-brand.

Qualifications

• 5+ years' experience in events, experiential, luxury hospitality, brand activations or a similar environment.
• Proven experience independently delivering premium events from brief through to execution.
• Strong experience managing agencies, suppliers, venues and event budgets.
• Exceptional project management and organisational skills.
• Impeccable attention to detail and a strong eye for quality.
• Excellent stakeholder and relationship management skills.
• Strong commercial awareness and confidence negotiating with suppliers.
• Proactive and solutions-oriented, particularly under pressure.
• Comfortable taking ownership and working independently.
• Experience working with luxury or premium brands strongly preferred.
• Flexibility to work evenings and weekends when required.

Responsibilities

• Own the end-to-end delivery of Wheely's London events, from brief through to post-event evaluation
• Turn partnership and creative briefs into detailed event plans, and flawless execution
• Manage event agencies, production companies, venues, suppliers, and other external partners
• Own event budgets, negotiate costs, and ensure delivery within agreed budgets
• Coordinate internal teams across Brand, Marketing, Operations, Sales, and Partnerships
• Work closely with the Partnerships Director to deliver partner requirements and commercial objectives
• Work closely with the Head of Creative & Brand to bring the creative vision to life to an exceptional standard, ensuring brand standards are upheld
• Manage all event logistics, production, guest experience, staffing and on-site operations
• Lead events on the ground, taking ownership of delivery and resolving issues as they arise
• Identify and create touchpoints within events that introduce new audiences to Wheely and encourage customer acquisition
• Look for opportunities throughout the event journey to deepen relationships with existing customers and enhance their experience with Wheely
• Continuously raise the quality of Wheely's events and improve how we plan and deliver them

Skills

Events management

Project management

Budget management

Stakeholder management

Vendor management

Attention to detail

Job description

About Wheely

Wheely is redefining premium transportation across major cities in Europe, the US, and the Middle East. We blend cutting-edge technology with the craft of five-star chauffeuring to deliver an experience trusted by more than 100,000 active riders and 1,200 corporate accounts.

We’re a profitable, fast-growing scale-up with $43M raised and over $100M in annual revenue. Having recently launched in New York City, we’re expanding rapidly across the US and EMEA. If you take pride in your craft and want to help shape the next chapter of our growth, we'd love to hear from you.

About the role

Wheely is growing rapidly, and events are an increasingly important part of how we build the brand, deepen customer relationships and introduce Wheely to new audiences.

We partner with some of the most prestigious events across the London calendar, including Royal Ascot, Frieze, the Giorgio Armani Tennis Classic, Goodwood Revival, Henley Royal Regatta, and more. As Senior Events Manager, you will play a key role in bringing these partnerships to life and ensuring Wheely shows up at every event in a way that is distinctive, premium, and exceptional.

Reporting to the Partnerships Director and working closely with the Head of Creative & Brand, you will own the end-to-end delivery of our London events programme - taking partnership opportunities and creative concepts from brief through to flawless execution.

You will manage agencies, suppliers, venues, partners, and internal teams, while owning timelines, budgets, production, and on-the-ground execution. You will also be responsible for identifying opportunities within each event to attract new customers, deepen existing customer relationships and enhance the overall Wheely experience.

This is a highly hands-on role for someone with excellent organisational skills, strong commercial judgement, and an obsessive attention to detail. You will be responsible for ensuring every event feels seamless, sophisticated, and unmistakably Wheely.

Responsibilities

• Own the end-to-end delivery of Wheely's London events, from brief through to post-event evaluation
• Turn partnership and creative briefs into detailed event plans, and flawless execution
• Manage event agencies, production companies, venues, suppliers, and other external partners
• Own event budgets, negotiate costs, and ensure delivery within agreed budgets
• Coordinate internal teams across Brand, Marketing, Operations, Sales, and Partnerships
• Work closely with the Partnerships Director to deliver partner requirements and commercial objectives
• Work closely with the Head of Creative & Brand to bring the creative vision to life to an exceptional standard, ensuring brand standards are upheld
• Manage all event logistics, production, guest experience, staffing and on-site operations
• Lead events on the ground, taking ownership of delivery and resolving issues as they arise
• Identify and create touchpoints within events that introduce new audiences to Wheely and encourage customer acquisition
• Look for opportunities throughout the event journey to deepen relationships with existing customers and enhance their experience with Wheely
• Continuously raise the quality of Wheely's events and improve how we plan and deliver them

Requirements

• 5+ years' experience in events, experiential, luxury hospitality, brand activations or a similar environment
• Proven experience independently delivering premium events from brief through to execution
• Strong experience managing agencies, suppliers, venues and event budgets
• Exceptional project management and organisational skills
• Impeccable attention to detail and a strong eye for quality
• Excellent stakeholder and relationship management skills
• Strong commercial awareness and confidence negotiating with suppliers
• Proactive and solutions-oriented, particularly under pressure
• Comfortable taking ownership and working independently
• Experience working with luxury or premium brands strongly preferred
• Flexibility to work evenings and weekends when required

Success in This Role

Success will mean consistently delivering exceptional London events — on time, on budget and to an outstanding standard — while building trusted relationships with our partners, agencies and suppliers.

Why Join Wheely

• Own the delivery of Wheely's London events programme
• Work closely with the Partnerships Director and Head of Creative & Brand
• Create exceptional experiences across London's luxury, hospitality, and cultural landscape
• Significant ownership and visibility within a fast-growing premium brand

What We Offer

• Office-based role in West London, four days a week with flexible start and finish times, plus one remote day of your choice
• Competitive salary
• Employee stock options plan
• Private medical and dental insurance
• Life and critical illness cover
• Best-in-class equipment
• Monthly credit towards Wheely journeys
• Cycle to Work scheme
• Professional development stipend

All of your personal information will be collected stored and processed in accordance with Wheely’s Candidate Privacy Notice