Senior Event Executive - Hospitality (Logistics Client)

Global Sports Jobs Limited; Florida; On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Octagon is seeking an events professional to support its Hospitality Team in planning elite events across the country. You will handle logistics, vendor relations, décor concepts and on-site execution to deliver a seamless, premium guest experience.

The role requires 3+ years in events, strong organizational skills, and willingness to travel about 35% with weekend availability. A proactive team player with excellent communication will fit well.

Qualifications

• 3+ years' experience in a related events field.
• Highly organized with strong attention to detail.
• Self-starter capable of balancing multiple projects under tight deadlines.
• Willing to travel ≈35% of the time.

Responsibilities

• Lead planning and execution of event logistics across multiple hospitality programmes.
• Research, develop and implement creative hospitality experiences and premium touchpoints.
• Manage relationships with third-party vendors, overseeing timelines, budgets and execution.
• Support development of décor concepts, event layouts and floor plans with client branding.
• Own gifting execution from concept to fulfilment including inventory and distribution.
• Develop and maintain asset management including signage and branded décor.
• Support budget creation, management, reconciliation and recap.
• Lead planning and execution of food and beverage operations with venue partners.
• Prepare event status updates and documentation for meetings.

Skills

Interpersonal skills

MS Office

Project management

Travel 35%

Weekend availability

Communication skills

Tools

Microsoft Excel

PowerPoint

Word

Teams

Job description

About the Role

This role will support multiple projects within Octagon's Hospitality Team, assisting with a variety of elite events and gaining a broad view of the company's offices and clients. Principal responsibilities include event planning, operational logistics, vendor management, creative hospitality development, production planning and onsite execution. The individual will work with a service-oriented team committed to providing a seamless, white-glove hospitality experience, with team members located across the country. The position offers broad exposure to the hospitality industry and the potential to learn and gain hands‑on experience.

Key Responsibilities

• Lead the planning and execution of event logistics across multiple hospitality programmes, ensuring every detail is flawlessly executed.
• Research, develop and implement creative hospitality experiences, programming ideas and premium touchpoints to elevate the overall guest experience.
• Manage relationships with third‑party vendors, serving as the primary day‑to‑day contact while overseeing timelines, deliverables, budgets and execution.
• Support the development of décor concepts, event layouts and floor plans, integrating client branding throughout the guest experience.
• Own gifting execution from concept development through fulfilment, including vendor quotes, ordering, personalization opportunities, inventory and onsite distribution.
• Develop and maintain asset management including signage, printed collateral, production elements, premium giveaways and branded décor, identifying opportunities to enhance future programmes.
• Support budget creation, management, reconciliation and recap.
• Lead the planning and execution of food and beverage operations, including menu recommendations, service timing, dietary accommodation and coordination with venue and catering partners.
• Actively participate in weekly status calls and key meetings; prepare and distribute event status updates, execution guides and support staff documents.
• Collect event results and develop wrap‑up reports; oversee administrative programme elements including vendor contracts, insurance certificates, purchase orders, payments and documentation, and assist with client requests.

Required Experience & Qualifications

• 3+ years' experience in a related events field.
• Fervently organised; a messy folder or inbox is irritating.
• A standout colleague who wants to know what others are working on and wants to help.
• A self‑starter with the ability to balance multiple projects on tight deadlines simultaneously.
• Able to form effective links with clients and adapt to working with various personalities.
• A sense of humour and the ability to tell a good story.
• Excellent interpersonal skills, both written and oral.
• Thrives under pressure and is outstanding at problem solving, offering creative solutions.
• A go-getter who demonstrates initiative and embraces new challenges, including last‑minute client requests.
• Super knowledgeable in Microsoft Office suite, particularly Teams, Excel, PowerPoint and Word.
• Experience running a budget; comfortable with Excel.
• Willing to travel approximately 35% of the time.
• Able to work weekends and holidays as needed.

Preferred Skills

• Past hospitality experience.
• Passion for sports, entertainment, gaming, music and/or celebrity & lifestyle culture.
• Experience in the world of golf hospitality.
• A second language.

Salary

• $50,000, Overtime-eligible

Benefits & Perks

• Comprehensive benefits package.

About the Company

Octagon is the global sports, entertainment and experiential marketing arm of the Omnicom Group and has been recognised as one of the 'Best Places to Work in Sport'. Octagon takes pride in being 'Playmakers' – finding insightful, bold ways to create play in work, life and the world. The company's expertise allows it to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.