Senior Emergency Management Program Coordinator

County of Orange; Santa Ana (CA); On-site; USD 110,000 - 140,000; Full time

Job summary

County of Orange is seeking a Senior Emergency Management Program Coordinator to independently manage the Health Care Agency’s Health Disaster Preparedness program. The role involves developing and evaluating emergency operation plans, coordinating with outside agencies, and leading training, exercises, and after-action reporting.

The candidate will align HDP goals with program objectives and oversee disaster preparedness activities.

Qualifications

• Two years of experience developing plans, procedures and training for an emergency management program.

Responsibilities

• Represent HCA at area emergency management meetings with cities and agencies.
• Plan training, exercises and document After Action Reports; meet grant requirements.
• Develop new plans and strategies; review and update current plans.
• Participate in Health Care Coalition meetings and multiple sub-working groups.
• Provide analysis of hazard vulnerability and disaster preparedness strategies.

Skills

Emergency management

Grant management

Planning & coordination

Education

Public health or emergency management degree

Job description

SR. EMERGENCY MANAGEMENT PROGRAM COORDINATOR

Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.

OPEN TO THE PUBLIC

This recruitment will establish an open eligible list that will be used to fill current and future Senior Emergency Management Program Coordinator positions. The eligible list established may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.

DEADLINE TO APPLY

This recruitment will be open for a minimum of five (5) business days and will close on WEDNESDAY, SEPTEMBER 30, at 11:59 P.M. (PST).

HEALTH CARE AGENCY

The County of Orange, Health Care Agency (HCA) is a dynamic organization dedicated to creating and supporting an environment that promotes the achievement of optimal individual, family and community health. Under the direction of the Agency Director, a new and dynamic executive team with an organizational structure comprised of five (5) service areas - Administrative Services, Behavioral Health Services, Correctional Health Services, Specialized Medical Services and Public Health Services - is committed to meeting the health needs of the diverse Orange County community.

THE DEPARTMENT

Emergency Medical Services (EMS) mission is to plan, coordinate and oversee the highest quality prehospital and emergency medical care in response to individual needs and community crisis. Mutual cooperation, patient advocacy, advanced medical technology, electronic documentation and evidence-based data are the EMS program major strengths.

HEALTH DISASTER PREPAREDNESS

The Health Disaster Preparedness (HDP) section is part of EMS division and is responsible for planning HCA's overall preparedness and response to a potential disaster affecting public health, environmental health, behavioral health or the medical health systems in Orange County. HDP is funded through a variety of federal grants. HDP's emergency preparedness functions consist of all-hazards planning including bioterrorism, pandemic influenza, natural disasters and other County health-related disasters.

THE OPPORTUNITY

The Senior Emergency Management Program Coordinator (Sr. EMPC) will work independently in the HDP section as a subject matter expert and provide technical expertise to maintain, organize, implement, and evaluate multiple HCA Emergency Operations Plans. The Sr. EMPC will support the administration of the Public Health Emergency Preparedness (PHEP) grants, coordinate HDP program goals and objectives, and lead the healthcare disaster preparedness initiative. This position will also develop emergency preparedness plans, coordinate with outside agencies to enhance emergency preparedness, and oversee training, exercises and produce After Action Reports (AAR).

Responsibilities and duties for this position include, but are not limited to, the following:

• Represent HCA, report/receive necessary information during regular Area Emergency Management Meetings held with cities, special districts, hospitals, mutual aid partners, OC Sheriff's Department, OC Fire Authority, Municipal Fire Departments and other County Agencies
• Plan HCA Training, Exercises and document After Action Reports, meeting grant requirements
• Develop new plans and strategies meeting program requirements
• Review and build upon current plans.
• Participate in Health Care Coalition of Orange County (HCCOC) meetings, training and exercises and participate in multiple sub-working groups
• Provide analysis of emergency management principles, hazard vulnerability assessments and strategies to mitigate hazards within the County directly related to impacts to the health and medical system
• Collaborate with external stakeholders and community partners to coordinate paraprofessional response to public health emergencies/disasters, perform disaster preparedness exercises and trainings
• Respond to activations of the County Operational Area Emergency Operations Center and other locations to assist with emergency response and recovery
• Opportunity to travel for various Emergency Management conferences

MINIMUM QUALIFICATIONS AND CORE COMPETENCIES

The ideal candidate will possess two (2) years of experience in developing plans, procedures and training programs for a local, State or federal government emergency management program.

• Education that is related to the required knowledge and abilities may be substituted for up to one year of experience at the rate of three college semester units for one month of experience
• OR one year of full-time training that is related to the required knowledge, and abilities may be substituted for up to one year of experience;
• OR a combination of education and training may be substituted for up to one year of experience

SPECIAL QUALIFICATIONS

Possession of a valid California Driver License, Class C or higher, is required by date of appointment.

In addition, the ideal candidate will demonstrate knowledge and experience in the following competencies:

Professional & Technical Experience

• Comprehensive knowledge of major components of an emergency management system
• Working knowledge of organization and operations of various government agencies involved in community health and medical health disaster preparedness
• Understanding of grant budgets and program projects development and implementation
• Developing plans, policies, procedures, and instructions for emergency management systems
• Interpreting laws, rules and regulations governing health facilities

Organizational Skills & Planning

• Organizing, coordinating, directing and evaluating the process and outcome of a program(s) providing disaster management
• Organizing appropriate ad-hoc groups to strategize, implement & evaluate interventions
• Establishing priorities, managing competing demands, resolving escalated issues, and holding teams accountable for results
• Developing and maintaining effective systems to manage multiple tasks and track information

Building & Maintaining Relationships

• Provide leadership to Emergency Preparedness and Hospital Preparedness programs
• Collaborate with public and private agencies to meet operational needs as they relate to medical health disaster preparedness
• Exchange information with internal and external partners and assure cooperation in achieving the goals of the agency
• Build and maintain effective partnerships with executive leadership, medical professionals, program managers, staff, and vendors
• Build team capacity by fostering staff development, promoting collaboration, and ensuring consistent, high-quality service delivery

Presentation & Communication Skills

• Speaking effectively and presenting information on emergency preparedness to medical specialists, community groups, internal and external stakeholders
• Communicating clearly to ensure audience engagement and understanding
• Communicating with and educating the public on emergency medical preparedness
• Excellent written communication skills, including preparing analyses and reports, recommendations, project updates, and operational documentation
• Facilitating collaborative decision-making among stakeholders with diverse priorities, operational needs, and implementation timelines

MINIMUM QUALIFICATIONS

for details on the Senior Emergency Management Program Coordinator classification, including the physical, mental, environmental and working conditions.

NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Evaluation Services (N.A.C.E.S.).

RECRUITMENT PROCESS

Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Application Screening (Refer/Non-Refer)

Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.

Structured Oral Interview | SOI (Weighted 100%)

The Structured Oral Interview is a timed assessment. Applicants will provide answers to job- related questions, which will be rated by a panel of subject matter experts using standardized evaluation criteria. Only the most qualified candidates will move advance to the next step in the recruitment process or will be placed on the eligible list.

Eligible List

Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

Based on the County's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.

Veterans Employment Preference

The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. To review the policy.

REASONABLE ACCOMMODATION

The County of Orange is committed to providing reasonable accommodations to qualified individuals with disabilities. Individuals who require a reasonable accommodation during the application or selection process should notify the recruiter listed on the job posting as soon as possible. Documentation supporting the accommodation request may be required.

EMAIL NOTIFICATION

Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com.

FREQUENTLY ASKED QUESTIONS

For specific information pertaining to this recruitment, contact Mariah Cuellar at [e-mail] or [phone].

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.