Senior E-Billing Coordinator

Latham & Watkins LLP; Chicago (IL); Hybrid; USD 90,000 - 105,000; Full time

Job summary

Latham & Watkins LLP is seeking a Senior E-Billing Coordinator to join their Global Finance team. The ideal candidate will manage electronic billing processes, ensuring compliance with client requirements and internal protocols. This role offers a competitive salary, a flexible work schedule, and a comprehensive benefits package.

Benefits

Healthcare and insurance benefits

401k plan

Paid holidays and PTO

Professional development programs

Employee discounts

Qualifications

• Minimum 5 years' experience in accounting practices.
• 2+ years with e-billing vendors.
• Experience with billing processes.

Responsibilities

• Submit electronic invoices to clients monthly.
• Act as liaison between billing staff and clients.
• Maintain data for clients in the 3E system.

Skills

Knowledge of e-billing systems

Problem solving

Communication

Education

High school diploma or equivalent

Bachelor's degree in accounting or finance

Tools

3E Billing system

LEDES formats

Job description

About Latham & Watkins

Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.

About the Role

The Senior E-Billing Coordinator is an integral part of Latham’s Global Finance team and will be responsible for the submission of electronic invoices to clients on a monthly basis, overseeing the transition of clients to e-billing, and providing follow-up support to attorneys, practice office staff, and clients in all aspects related to electronic billing, as well as handling a heavy volume of highly complex e-submission assignments for key corporate clients and ensuring that all client guidelines, internal protocols, and firm guidelines are followed during the submission process. This role will be located in either our Chicago, Houston, or San Diego office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. Please also note that occasional overtime is expected and may be required.

Responsibilities & Qualifications

Other key responsibilities include:

• Acting as a liaison between billing attorney/secretarial staff, practice office billing staff, and clients’ staff assigned to electronic billing by providing expert-level subject matter support
• Liaising with billing attorney/secretary, practice office accounting staff, and client representatives in the resubmission of invoices and ensuring corrective action is in place for future submissions
• Populating, maintaining, and updating data for assigned clients in the 3E system and clients’ external web applications, while also ensuring all relevant information is updated and correlated in the firm’s 3E system
• Performing necessary technical and logistical tasks with internal staff, vendor staff, and clients’ designated personnel in the transition of clients to electronic billing
• Working collaboratively with the department’s supervisor to support e-billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, status reports, and matter profiles in various sub-systems
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Possess knowledge and experience with web-based e-billing systems and vendors (e.g., Serengeti, Datacert, Tymetrix)
• Demonstrate the ability to test and troubleshoot multiple e-software applications, summarize findings, and identify potential problem areas
• Display the ability to work with LEDES formats

And have:

• A high school diploma or equivalent, preferably a bachelor’s degree in accounting, finance, or another related field
• A minimum of two (2) years of experience with the 3E Billing system
• A minimum of two (2) years of experience with E-billing vendors
• A minimum of five (5) years of experience involving general accounting practices
• A minimum of four (4) years of experience involving billing processes and practices
• Knowledge of 3E’s E-Invoicing module, preferably

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.

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Pay Range

USD $90,000.00 - USD $105,000.00 /Yr.