Senior Director, Facility Operations & Records

Nyccbf; New York (NY); On-site; USD 130,000 - 140,000; Full time

Benefits offered by this job

Health benefits (provided)

Job summary

The New York City District Council of Carpenters Benefit Funds is seeking a Director of Facility Operations to lead administrative, records-management, mailroom, facilities and operational functions across the organization. The Director will supervise assigned staff, manage vendors and major projects, and ensure essential services operate efficiently, securely and without interruption.

This is a senior, hands-on management role with priorities including a comprehensive records-management

Qualifications

• Bachelor’s degree in business administration, operations, facilities management, project management or a related field.
• 5–7 years of progressively responsible experience in operations, records management, facilities, project management or a comparable field.
• Demonstrated experience supervising operational teams and managing complex, multi-phase projects.
• Experience leading a significant office relocation, renovation or space-reconfiguration project.
• Experience managing document scanning, records digitization or large-scale records-management projects.
• Strong vendor-management experience, including scopes of work, schedules, budgets, invoices, change orders and performance issues.
• Knowledge of records-retention, confidentiality, document-security and quality-control practices.
• Strong written and verbal communication, sound judgment and risk identification.
• Proficiency with Microsoft Office and project-tracking tools.
• Ability to work on-site and respond to time-sensitive operational matters.

Responsibilities

• Provide leadership to the Records Department, Mailroom and other operational functions.
• Oversee records scanning, digitization and retention procedures.
• Supervise mailroom operations, courier management and security procedures.
• Manage day-to-day facilities, office relocations and vendor coordination.
• Coordinate contracts, change orders, budgets and performance with vendors and IT.
• Prepare status updates and governance reports for leadership and committees.
• Maintain procedures, checklists and controls for recurring operations.

Skills

Leadership

Project management

Vendor management

Records management

Office relocation

MS Office

Education

Bachelor's degree in business administration/operations

Tools

Microsoft Office

Project tracking tools

Job description

The New York City District Council of Carpenters Benefit Funds is seeking a Director of Facility Operations to lead administrative, records-management, mailroom, facilities and operational functions across the organization. The Director will supervise assigned staff, manage vendors and major projects, and ensure essential services operate efficiently, securely and without interruption.

This is a senior, hands-on management role with priorities including a comprehensive records-management