Senior Department Assistant | Medical Staff & Credentialing Support | Whitefish

Logan Health; Whitefish (MT); On-site; USD 40,000 - 60,000; Full time

Job summary

Logan Health in Whitefish seeks a Senior Department Assistant to support medical staff services and credentialing functions. Candidates will be involved in ensuring compliance and operational efficiency. This role is crucial in safeguarding patient safety and enhancing provider satisfaction, set in a scenic Montana location.

Benefits

Health, Dental, and Vision insurance

401(k) with generous matching

Paid time off and Holiday pay

Tuition Reimbursement Program

Free parking

Qualifications

• Minimum 2 years of experience in a healthcare or administrative role.
• Excellent communication skills—both written and verbal.
• Proficient in Microsoft Office, particularly Word, Outlook, and Excel.

Responsibilities

• Serve as the on-site point of contact for medical staff, assisting with administrative needs.
• Perform provider credential verifications including exclusion checks.
• Organize and facilitate Medical Staff Committee meetings.

Skills

Communication

Organization

Proactivity

Education

2 years in a healthcare or administrative role

Tools

Microsoft Office Suite

Job description

Senior Department Assistant | Medical Staff & Credentialing Support | Whitefish page is loaded

Senior Department Assistant | Medical Staff & Credentialing Support | Whitefish

Apply remote type On-Site locations Whitefish, Montana time type Full time posted on Posted 2 Days Ago job requisition id Req14253 Enhancing Provider Support and Compliance—One Detail at a Time

Logan Health – Whitefish (LHW) is actively seeking a Senior Department Assistant to support our medical staff services and credentialing functions. This newly developed role combines two crucial areas of need: local medical staff administrative support and the management of outside/referring provider exclusion check process.

Our Mission: Quality, compassionate care for all.

Our Vision: Reimagine health care through connection, service and innovation.

Our Core Values: Be Kind | Trust and Be Trusted | Work Together | Strive for Excellence.

This position is key to helping ensure continuity, compliance, and efficiency in medical staff operations—supporting quality care and helping to meet regulatory standards.

What We’re Looking For:

Required:

• Minimum 2 years of experience in a healthcare or administrative role .

• Excellent communication skills—both written (especially for minutes) and verbal.

• Proficiency in Microsoft Office Suite (especially Word, Outlook, and Excel).

• Highly organized, detail-oriented, proactive, and able to work independently.

• Comfort interacting with providers and handling sensitive/confidential material with professionalism.

• Willingness to be flexible—some medical staff meetings may begin as early as 7 AM.

Preferred but not required :

• Experience with provider credentialing or medical staff services.

• Background in quality, compliance, or Planetree initiatives.

• Knowledge of HIPAA, Medicare/Medicaid compliance, and OIG exclusion check processes.

What You’ll Do:

• Serve as the on-site point of contact for LHW medical staff, assisting with day-to-day administrative needs.

• Perform provider credential verifications for outside/referring providers including exclusion checks and PECOS eligibility throughout the Logan Health system ensuring outside providers meet compliance standards to avoid billing or service delays.

• Organize and facilitate Medical Staff Committee meetings by compiling meeting packets, sending invites, taking accurate minutes, and managing agendas.

• Provide administrative support to the Chief Medical Officer (CMO) and other medical staff leadership .

• Support the provider peer review process and assist with new provider onboarding.

• Perform various tasks within Microsoft Office, support document & meeting minutes tracking, and maintain accurate credentialing and compliance documentation.

Why This Role?

This is more than just an administrative role. It’s an opportunity to be embedded in the heart of medical staff support and compliance infrastructure at LHW. Your contributions will directly impact patient safety, operational efficiency, and provider satisfaction.

Why Logan Health – Whitefish?

• Located in the heart of Montana’s Flathead Valley,

• A 15-minute drive from Logan Health – Whitefish Hospital to the Base Lodge at Whitefish Mountain Resort.

• Only a 30-minute scenic drive from the hospital to the West Glacier entrance of Glacier National Park.

• A dynamic team where professionalism, precision, and partnership drive meaningful impact across the organization.

• Opportunity to impact rural healthcare while enjoying work-life balance in a stunning mountain setting.

Logan Health takes great pride in offering its employees a comprehensive benefits package that includes:

• Health, Dental, and Vision insurance

• FSA /HSA options dependent on Health Plan elections

• 401(k) with generous matching

• Employer-provided life insurance

• Voluntary life and disability insurance options

• Critical Illness and Voluntary Accident options

• Employee assistance program (EAP)

• Free parking

• Paid time off, Holiday pay, and Illness bank

• Employee referral program

• Tuition Reimbursement Program

• Logan Health Fitness Center - Waived registration fee and 1/2 off monthly membership dues

Shift:

Day Shift - Variable Hours (United States of America)

Schedule: Full-time, 40 hours per week, Monday through Friday, approximately 8:00 AM – 5:00 PM.

Please note: Some Medical Staff meetings may begin as early as 7:00 AM.

Logan Health operates 24 hours per day, seven days per week. Schedules are set to accommodate the requirements of the position and the needs of the organization and may be adjusted as needed.

Notice of Pre-Employment Screening Requirements

If you receive a job offer, please note all offers are contingent upon passing a pre-employment screening, which includes:

• Criminal background check

• Reference checks

• Drug Screening

• Health and Immunizations Screening

• Physical Demand Review/Screening

Equal Opportunity Employer

Logan Health is an Equal Opportunity Employer (EOE/AA/M-F/Vet/Disability). We encourage all qualified individuals to apply for employment. We do not discriminate against any applicant or employee based on protected veteran status, race, color, gender, sexual orientation, religion, national origin, age, disability or any other basis protected by applicable law. If you require accommodation to complete the application, testing or interview process, please notify Human Resources.