Senior Department Administrator - Environmental Hub

Tufts University; Medford Hillside (MA); On-site; USD 56,000 - 78,000; Full time

Job summary

Tufts University’s Environmental Hub seeks a Senior Department Administrator to lead administrative operations for ECS, UEP, and ENVS under the Environmental Studies umbrella. You will act as a primary liaison to Chairs/Director, manage finances, staff, and services, and communicate with internal and external stakeholders.

The role requires broad administrative experience, budget oversight, and the ability to coordinate across departments.

Qualifications

• Bachelor's degree required.
• 3-5 years of experience.
• Advanced knowledge of Microsoft Office Suite.
• Strong budgeting and financial management experience.
• Familiarity with federal, state, and institutional guidelines for research funding.

Responsibilities

• Acts as resource to explain and interpret policies for students and faculty.
• Participates in strategic planning with Chairs/Director and liaises with student and business services departments.
• Supervises and provides work direction to department support staff and temporary employees.
• Hires, trains, and evaluates performance and development opportunities; ensures effective coverage and productivity.
• Oversees hiring, payroll, and employment status transactions; partners with TSS to troubleshoot issues.
• Compiles data, statistics and drafts regular and ad hoc reports.
• Partners with operations on facilities maintenance, space planning, and renovations.
• Manages inventory and purchasing; oversees IT needs and planning.
• Develops and implements policies and procedures; budget projections and forecasting.
• Manages budgets, purchase orders, and reconciliation of financial statements.
• Assists with sponsored research proposals and budgets.
• Writes or edits newsletters and content to communicate department vision and research.
• Oversees website and social media presence; plans events, lectures, and seminars.

Skills

Bachelor's Degree

3-5 years

MS Office

Budgeting

Communication

Time management

Analytical

Organization

Customer service

Education

Bachelor's Degree

Job description

Overview

The Environmental Hub connects the Earth and Climate Sciences (ECS), Urban and Environmental Policy and Planning (UEP) departments, and Environmental Studies program.

The Department of Urban and Environmental Policy and Planning (UEP) has been a place where students, faculty, and the community work to turn vision into practice. UEP centers its mission around the intersection of planning, policy and social justice. We offer programs founded on an interdisciplinary approach focused on the intersection of urban, social, and environmental issues. In addition to our diverse course offerings, community practice and partnerships are integral to UEP. They represent a platform for engaged learning and research, enabling students and faculty to come together to develop innovative strategies for solving local and global challenges, and to build the pipeline of new policy and planning professionals.

The Department of Earth and Climate Sciences (ECS) is an academic STEM department within the School of Arts and Sciences, with an undergraduate-only science program. The department teaches courses and conducts research in a variety of Earth and Climate Science related fields and contributes to the service efforts of the university as well as the larger scientific community.

The Tufts Environmental Studies Program (ENVS), established in 1984, is one of the oldest interdisciplinary undergraduate programs in the country. ENVS prepares students to have a deep understanding of the critical issues facing society, essential analytical skills, and the ability to communicate their knowledge to their peers and the general public. Student interest in the ENVS program has significantly grown in the last decade, currently being one of the largest academic programs at Tufts that offers several academic degrees

What You’ll Do

The Senior Department Administrator of the Environmental Hub serves as primary administrative contact and manages the Earth and Climate Sciences (ECS), Urban and Environmental Policy and Planning (UEP) departments, and Environmental Studies program. The role also interfaces with related departments and programs outside of Arts & Sciences. Independently represents departments, faculty and programs to university and external community and may communicate on behalf of Chairs and Director. Manages department administration, finances, and operations; faculty, student and academic services and manages two support staff employees.

• Acts as resource to explain and interpret policies and information for students and faculty; advises Chair(s)/Director(s) in administrative matters and may represent Chair(s)/Director(s) in their absence.
• Participates in strategic planning with Chair(s)/Director(s) and serves as liaison with student and business services departments. May serve on school-wide committees.
• Supervises and provides work direction to one or more department support staff as well as student and temporary employees.
• Hires, trains, and evaluates performance and development opportunities; evaluates workflow and ensures effective coverage and productivity for department operations.
• Oversees hiring, payroll, and employment status transactions and partners with TSS to troubleshoot issues.
• Compiles data, statistics and drafts regular and ad hoc reports for department or school.
• Partners with operations division on facilities maintenance, office moves, renovations and space planning.
• Manages inventory and recommends/approves purchasing for department.
• Oversees information technology needs and planning.
• Develops and implements policies and procedures.
• Develops department budgets, projections, and detailed forecasts; recommends major expenditures, cost savings and actively participates in financial planning.
• Manages budgets, reviews, and approves purchase orders and expenses and oversees reconciliation of financial statements.
• Assists local research administration with sponsored research proposals and budgets.
• Writes, edits and/or publishes newsletters, bulletins, and content to communicate department vision, programs, and research.
• Oversees website and social media presence. Plans and implements department events, lectures, and seminars.
• Coordinates search committee meetings, tracks action items and produces statistics and reports. Works with faculty affairs to manage hiring, appointment, promotion, leave and separation paperwork for faculty.
• In consultation with the International Center, coordinates visa applications and visiting appointments.
• Prepares and works with registrar to implement course schedules.
• Provides guidance and advice to students and recommends solutions for issues and concerns.
• Supports graduate students and programs.

What We’re Looking For

Basic Requirements:

Knowledge and experience typically acquired by:

• Bachelor's Degree
• 3-5 years
• Advanced knowledge with Microsoft Office Suite, excellent communication, time management, analytical, organizational and customer service skills.
• Strong budget and financial management experience.
• Familiarity with federal, state, and institutional guidelines for research and other types of restricted funding.

Pay Range

Minimum $40.75, Midpoint $48.45, Maximum $56.30

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.