Senior Database Manager for Advancement

Central-College; Pella (IA); On-site; USD 70,000 - 95,000; Full time

Job summary

Central College in Pella, IA seeks a senior advancement database manager to oversee reporting, list management, and data maintenance for the advancement office.

You will lead the team, ensure accurate dashboards and reports, supervise CRM Advance, and collaborate with finance and donor communications to support fundraising goals.

Qualifications

• Bachelor’s degree or equivalent; five years in data, reporting, analytics or fundraising preferred.
• Experience with nonprofit or higher education data and reporting helpful but not required.
• Willingness to become a power user of CRM Advance for data integrity and segmentation.

Responsibilities

• Oversee reporting, list management, and data maintenance for the advancement office.
• Lead advancement services and deliver dashboards, reports, lists, and reminders to ensure compliance.
• Prepare reports for the vice president, board, and external entities as needed.
• Collaborate in campaign reporting and related campaign activities.
• Supervise internal software, systems and processes supporting fundraising and donor communications.
• Coordinate donor recognition and data integrity with records and campuses partners.
• Partner with financial aid on donor criteria and scholarship communications.
• Work with advancement staff on segmentation for appeals and donor communications.

Skills

Data analysis

Reporting

Analytics

Leadership

Training others

Education

Bachelor's degree or equivalent

Tools

CRM Advance

Excel

Job description

Description

The senior advancement database manager is responsible for oversight of reporting and list management, development compliance and data maintenance activities of the advancement office database; and oversight and assistance with gift processing and acknowledgments. Responsible for ensuring accurate campaign, financial and systems reports and compliance with campus, audit and federal/state regulatory policies.

• Lead work of advancement services, proactively driving and also delivering on requests for accurate dashboards, reports, lists, reminders, and all other information and records to assure the fulfillment of responsibilities and compliance. Understand and track using IRS, CASE and Central guidelines regarding the acceptance of gifts.
• Prepare reports and information for vice president, team, SLT, board and internal and external entities as needed.
• Partner, analyze and collaborate in campaign reporting and related campaign activities.
• Team lead for internal software, systems and processes that supports the work of fundraising, communications and stewardship, becoming a CRM superuser and the ability to train others.
• Supervise the recording of all gifts and pledges to Central and the accompanying responsibilities of generation of reports, receipts, pledge reminders, gift schedules, transmittals and other gift-related data as requested and serving as a point of contact for various external vendors and platforms.
• Responsible for strong partnership with financial aid in connecting annual Journey scholarship and endowed scholarship donors and students, ensuring donor criteria is met and communication plan is executed.
• Work collaboratively with other advancement staff for segmenting appeals and messaging, program materials and donor communications including lists for invitations, donor awards and recognitions, and program materials.
• Advise and prepare donor recognition for donor walls, displays and digital or print display.
• Responsible for data integrity of advancement records in partnership with all college records, identifying, leading and contributing to data projects related to data integrity and/or clean up.
• Provide unprompted insight and analysis of data to assist in the development of best practices throughout the advancement office, the campaign and to continue to professionalize the organization and the work of the advancement team.
• Assist with signature campus events including Homecoming, scholarship dinner, giving days including HooRah day and graduation.

Requirements

• Bachelor’s degree, or equivalent, with five years effective experience in data, reporting, analytics or fundraising preferred.
• Expertise with non-profit or higher education data, software and reporting technologies helpful but not required.
• Willingness to learn CRM Advance and be a power user of this tool for data integrity, lists and segmentation.

Central College Brand Expectations

• Demonstrate a network of caring relationships by showing respect for others, being dependable and promoting cooperation with others in the work environment.
• Be your best self by being accountable for responsibilities, adapting well to change and maintaining the highest standards of business ethics.
• Perform job responsibilities on campus to support the residential college environment.
• Strive to perform as effectively as possible while maintaining a high level of quality and promoting personal growth and development.
• Respect and comply with college rules and policies, including participation in required training courses; report any suspected violations of the Title IX policy to the Title IX Coordinator.