Senior Coordinator (Retirement) (Remote)

NFP Corp; Austin (TX); Remote; USD 50,000 - 55,000; Full time

Job summary

A national retirement plan administration firm is seeking a Senior Coordinator to support participant transactions and ensure compliance with regulatory guidelines. Candidates should have at least 2 years of experience in retirement plan administration. The role can potentially be performed remotely anywhere in the U.S., offering a salary range of $50,000 to $55,000 along with competitive benefits.

Benefits

Competitive salary

PTO & paid holidays

401(k) with match

Health & wellness programs

Qualifications

• 2+ years of experience in retirement plan administration or financial services.
• Working knowledge of 401(k), 403(b), and other qualified retirement plans.
• Familiarity with ERISA, IRS, and DOL regulations related to plan transactions.

Responsibilities

• Coordinate and process participant transactions.
• Review transaction requests for completeness and compliance.
• Communicate with clients and resolve discrepancies.

Skills

Attention to detail

Client service skills

Proficiency in Microsoft Excel

Education

Associate’s or Bachelor’s degree in Business, Finance, Accounting

Tools

FT William

Ascensus

Vanguard

Empower

Job description

Who We Are:

NFP, an Aon company, is a multiple Best Places to Work award winner in Business Insurance. We are an organization of consultative advisors and problem solvers. We help companies and individuals around the globe address their most significant risk, workforce, wealth management and retirement challenges through custom solutions and a people-first approach. To learn more, please visit: https://www.NFP.com.

Summary of the Role: As a Senior Coordinator at our retirement plan administration firm, you will play a vital role in supporting the accurate and timely processing of participant and plan-level transactions. You’ll work closely with plan administrators, custodians, financial advisors, and clients to ensure compliance with IRS and DOL regulations while delivering exceptional service.

****This role has the potential to work anywhere in the U.S.****

Essential Duties and Responsibilities:

• Coordinate and process participant transactions including: Distributions (terminations, hardship withdrawals, RMDs), Loans (issuance, repayments, defaults), Rollovers and plan-to-plan transfers, Contributions and funding allocations.
• Review transaction requests for completeness, accuracy, and compliance with plan documents and regulatory guidelines.
• Communicate with clients, recordkeepers, and custodians to resolve transaction discrepancies or delays.
• Track transaction timelines and follow up to ensure service level agreements (SLAs) are met.
• Maintain accurate documentation and audit trails for all processed transactions.
• Assist with plan onboarding and termination processes, including asset transfers and final distributions.
• Support year-end compliance testing and Form 5500 preparation by ensuring transaction data integrity.
• Identify process improvement opportunities and contribute to SOP development.

Knowledge, Skills, and/or Abilities:

• Strong attention to detail and organizational skills.
• Excellent communication and client service skills.
• Proficiency in Microsoft Excel and experience with recordkeeping platforms (e.g., FT William, Ascensus, Vanguard, Empower) is a plus.

Education and/or Experience:

• Associate’s or Bachelor’s degree in Business, Finance, Accounting, or related field preferred.
• 2+ years of experience in retirement plan administration or financial services, preferably within a TPA environment.
• Working knowledge of 401(k), 403(b), and other qualified retirement plans.
• Familiarity with ERISA, IRS, and DOL regulations related to plan transactions.

What We Offer:

We're proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The base salary range for this position is $50,000 to $55,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

NFP and You... Better Together!

NFP is an inclusive Equal Employment Opportunity employer.