Senior Coordinator, Home-Based ERSEA

Puget Sound Educational Service District (PSESD); Tacoma (WA); On-site; USD 65,000 - 82,000; Full time

Job summary

Puget Sound Educational Service District (PSESD) seeks a Senior Coordinator, Home-Based ERSEA to lead enrollment services for Early Learning programs, supervise Home Visitors, and ensure compliance with Head Start ERSEA requirements.

This role partners with Early Head Start Home-Based Manager and cross‑program teams to recruit, enroll, and support families, while advancing antiracist, culturally responsive practices.

Qualifications

• Community college and/or vocational degree or higher in a related field.
• Experience with Head Start/Early Head Start/ECEAP ERSEA system.
• Experience supervising, coaching, or mentoring direct services staff.

Responsibilities

• Consults with Home Visitors to support family needs before enrollment, promoting cultural awareness.
• Coordinates recruitment efforts, maintains materials, schedules events, and updates the program website.
• Develops and manages application, eligibility, selection, and enrollment within required timeframes.
• Develops community partnerships for recruitment, referrals, and resource sharing.
• Provides training, technical assistance and consultation to home visitors to improve outcomes.
• Maintains records and documentation to comply with local, state, and federal regulations.
• Monitors caseloads, service delivery, and staff training to ensure safety and quality.
• Partners with PSESD Early Learning to integrate sites while maintaining standards.
• Supervises personnel and supports leadership development and performance.

Skills

Accountability

Empowering others

Managing work

Planning and organization

Recordkeeping

Education

AA/AS degree or higher

Head Start/Early Head Start/ECEAP ERSEA experience

Experience supervising staff

Tools

ChildPlus

OneDrive

Excel

Job description

Purpose Statement

The job of Senior Coordinator, Home-Based ERSEA is done for the purpose/s of managing the delivery of high-quality Early Learning Services for children and families by providing leadership, direct services, and supervision for Home Visitor staff.

This job reports to Early Head Start Home-Based Manager

Essential Functions

• Consults with Home Visitors regarding specific needs of families prior to enrollment (e.g., language needs, issues related to homelessness, domestic violence, developmental concerns, etc.) for the purpose of supporting positive outcomes and ensuring cultural awareness.
• Coordinates and supports recruitment efforts of all home-based staff for the purpose of developing, maintaining supply of recruitment materials; schedules staff for community meetings and events; maintains program website; and tracks recruitment efforts, etc.
• Develops and implements plans and systems related to application process, eligibility, selection, and enrollment (e.g., processing applications, tracking of openings, and filling slots within required timeframe, managing centralized wait list, etc.) for the purpose of compliance with program requirements.
• Develops community partnerships for purposes of recruitment, referral, and resource sharing.
• Embodies the principles and practices that form our culture and commitment to becoming an Antiracist Multicultural Organization for the purpose of meeting the Agency’s End: Success for Each Child and Eliminating the Opportunity Gap by Leading with Racial Equity.
• Facilitates in a variety of meetings (e.g., reflective practice, workshops, in-service training, staff/team meetings, team meetings, etc.) for the purpose of contributing to program services and conveying and/or gathering information.
• Maintains a variety of manual and electronic documents, files, and records for the purpose of providing up-to-date reference and audit trail for compliance with local, state, and federal regulations.
• Manages caseload assignments (e.g., considers workload equity, geographic location, language needs of family, etc.) for the purpose of ensuring full enrollment and compliance with other program requirements.
• Monitors home-based service delivery (e.g., documentation and record-keeping, home visit completion, curriculum fidelity, etc.) for the purpose of ensuring compliance with program requirements.
• Monitors staff training attendance and records for the purpose of ensuring child safety and compliance with program and federal funding requirements.
• Participates in data collection and analysis for the purpose of contributing to the overall planning and implementing of program goals and action plans.
• Partners with PSESD Early Learning staff for the purpose of ensuring that site is integrated into other PSESD programs while maintaining program standards and quality.
• Prepares a variety of written materials (e.g., reports, documentation, evaluations, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Provides training, technical assistance and/or consultation to home visitors for the purpose of supporting positive outcomes for children and families.
• Responds to a wide variety of inquiries from others (e.g., staff, district personnel, families, community partners, etc.) for the purpose of providing information.
• Supervises personnel (e.g., provide consultation on technical issues, adaptive challenges, personnel matters, strategic opportunities, career goals, professional development, job performance, etc.) for the purpose of advancing the development of effective leaders and high performing teams and achieving agency and departmental objectives.

Other Functions

• Assist other personnel as may be required for the purpose of ensuring an efficient and effective work environment.

ANTIRACIST LEADERSHIPCOMPETENCIES

CULTURAL PROFICIENCY: Articulates and applies historical context of racism and understands the current reality of students and communities of color in order to support racial equity. Actively demonstrates a commitment to supporting equity and inclusion, and serves as an advocate with colleagues, partners, and communities to meet the Agency’s End and goal of becoming an Antiracist Multicultural Organization in support of eliminating the opportunity gap.

RACIAL EQUITY ADVOCATE: Recognizes, supports, and engages in dismantling institutional racism. Partners with and is accountable to those with whom we are in a transformational relationship, including children, families, and communities of color.

RACIAL EQUITY MINDSET: Demonstrates awareness of biases, internalized racial superiority and oppression. Leads with a racial equity lens and actively uses the racial equity tool in meaningful ways.

TRANSFORMATIONAL VALUES: Contributes to valuable and positive, antiracist transformation in individuals, organizations, and social systems in an effort to actively progress across the antiracist multicultural institution continuum. Is able to foster a sense of community and shared purpose via collaboration and cooperation with others inside and outside PSESD. Embodies the principles and practices that form the Agency’s culture. Operates from an abundance mentality that recognizes opportunities, and is optimistic and realistic about the future.

JOB-SPECIFIC COMPETENCIES

ACCOUNTABILITY: Takes responsibility and ownership for successfully accomplishing work and Agency objectives and delivering results. Sets high standards of shared performance for self and others.

DEVELOPING AND EMPOWERING OTHERS: Encourages others to work on challenging assignments that grow their skills and abilities. Supports others in identifying their own strengths and skills-gaps and guides them in creating their own professional development plans that support current and future Agency goals.

MANAGING AND MEASURING WORK: Prioritizes and organizes work plans based on objectives and desired outcomes. Collaborates and shares responsibility for decisions and monitors progress toward goals by establishing strong feedback channels.

PLANNING, ORGANIZATION, AND PRIORITIZATION: Assesses the work to be performed, and considers how it should be organized and accomplished, with appropriate priorities and realistic time parameters.

RECORDKEEPING AND DOCUMENTATION: Gathers, organizes, and maintains records, following confidential information and security protocols as needed. Accurately documents relevant/essential actions, processes, and practices.

• Community college and/or vocational school degree or higher with study in job-related area;
• Experience with Head Start/Early Head Start/ECEAP ERSEA system;
• Experience in supervising, coaching or mentoring direct services staff

• Experience working with pregnant women and/or families with children birth to 3 years;
• Experience working with low-income families;
• Experience working with refugee and/or immigrant families, and/or families with limited English-speakingabilities;
• Bilingual ability in Spanish and/or experience working with interpreters;
• Experience with data management systems, such asChildPlus, OneDrive, Excel;
• Community outreach and/or collaboration experience;
• Experience asaHome Visitor