Senior Coordinator for Advancement Services - University Advancement

Washington University; St. Louis (MO); On-site; USD 34,000 - 41,000; Full time

Job summary

Washington University in St. Louis is seeking a Senior Coordinator for Advancement Services to provide high-level support to the AVC and the Advancement Services team. The role involves coordinating complex projects, managing gift and records processes, and preparing reports for leadership.

The position demands strong communication, calendar management, and data reporting skills, with experience in higher education or not-for-profit environments preferred. Based in St.

Qualifications

• Bachelor’s degree or equivalent combination of education and/or experience.
• Minimum 2 years of relevant experience.
• Experience in higher education or not-for-profit environment preferred.

Responsibilities

• Coordinate advancement services projects and scheduling.
• Manage outreach to advancement and university staff on gift and records management.
• Collaborate with senior leaders and teams on BI, Gift Operations, Records Management, and Prospect Development.
• Prepare, edit, and proof documents, reports, and presentations for the AVC.
• Oversee weekly gift receipting process and related duties.
• Create and maintain multiple reports for the AVC and functional areas; ad hoc reporting.

Skills

Business Relationship Building

Collaboration

Communication

Confidentiality

Customer Service

Database Management

Datasets

Deadline Management

Detail-Oriented

Event Management

Event Planning

Learning Quickly

Material Preparation

Meeting Organization

Microsoft Excel

Microsoft Office

Multitasking

Office Management

Organizing

Professional Etiquette

Professional Integrity

Project Management

Scheduling

Education

Bachelor’s degree or combination of education and/or experience

Tools

Microsoft Excel

Microsoft Office

Job description

LocationSAINT LOUIS, MO 63105Scheduled Hours37.5Position SummaryThe Senior Coordinator for Advancement Services provides high-level support for the Associate Vice Chancellor (AVC) for Advancement Services and the Advancement Services team. The Senior Coordinator role is highly visible and must be customer-service oriented and display maturity and professionalism at all times. The position will require communication with internal and external constituents including university leadership, donors, vendors, and colleagues/peers. The Senior Coordinator oversees reporting and administrative support, interview scheduling, project management, creating, updating, and distributing multiple monthly, quarterly and annual reports, and travel management. The Senior Coordinator plays a critical role in supporting Advancement Services teams and provides necessary and timely information for effective decision-making by the Associate Vice Chancellor.Job DescriptionPrimary Duties & Responsibilities:Serve as coordinator for the Advancement Services team including managing several complex projects. Efforts include scheduling oversight for team and managing outreach to advancement and university staff regarding gift and records management transactions. Work closely with senior leadership administrative assistants to ensure project deadlines are met and responses are well-coordinated and well-executed. Works closely with Executive/Senior Directors on the Advancements Services team including Business Intelligence, Gift Operations and Records Management, and Prospect Development teams on department-wide projects and team-building activities. Serves as a resource for AVC in managing special projects, which may include preparing, editing, and proofreading documents, reports, and presentations. In collaboration with Records Management, responsible for weekly gift receipting process. Other duties as assigned to support goals of Advancement Services including support in Central Files, Gift Operations and Records Management, and Annual Tax Letters.Provide high-level support to the Associate Vice Chancellor for Advancement Services including calendar management, budget, and expense reimbursement. Serve as the vital communication link to and from the office on behalf of the AVC. Discern and prioritize needs/request and communicate status appropriately.Create and maintain multiple reports for the AVC and Advancement Services functional areas. Reporting may involve data requests, formatting raw data, compiling, and storing data in an accessible drive for all parties. This includes monthly, quarterly, annual, and ad hoc reports as needed utilizing Advancement CRM and/or in collaboration with the Business Intelligence team.Perform other duties as assigned.Working Conditions:Job Location/Working ConditionsNormal office environmentOccasional work at on- and off-campus St. Louis-based university eventsAfter hours work as neededPhysical EffortTypically sitting at a desk or tableEquipmentOffice equipmentThe above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.Required QualificationsEducation:Bachelor’s degree or combination of education and/or experience may substitute for minimum education.Certifications /Professional Licenses :No specific certification/professional license is required for this position.Work Experience:Relevant Experience (2 Years)Skills:Not ApplicableDriver's License:A driver's license is not required for this position.More About This JobPreferred QualificationsExperience working in a complex organization.Experience with higher education or a not-for-profit environment.Desire and ambition to work in an organization that is evolving at an accelerated pace.This position is located in St. Louis, MO and the targeted hiring range for this position is $25.47 - $30.00.Preferred QualificationsEducation:No additional education unless stated elsewhere in the job posting.Certifications /Professional Licenses :No additional certification/professional licenses unless stated elsewhere in the job posting.Work Experience:No additional work experience unless stated elsewhere in the job posting.Skills:Business Relationship Building, Collaboration, Communication, Confidentiality, Customer Service, Database Management, Datasets, Deadline Management, Detail-Oriented, Event Management, Event Planning, Learning Quickly, Material Preparation, Meeting Organization, Microsoft Excel, Microsoft Office, Multitasking, Office Management, Organizing, Professional Etiquette, Professional Integrity, Project Management, SchedulingGradeG10-HSalary Range$25.47 - $39.49 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ .AccommodationIf you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits StatementPersonalUp to 22 days of vacation, 10 recognized holidays, and sick time.Competitive health insurance packages with priority appointments and lower copays/coinsurance.Take advantage of our free Metro transit U-Pass for eligible employees.WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.WellnessWellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!FamilyWe offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/EEO StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.