Senior Coordinator, Executive Operations & Enterprise Strategy

Cleveland Foundation; Cleveland (OH); On-site; USD 80,000 - 110,000; Full time

Job summary

The Senior Coordinator, Executive Operations & Enterprise Strategy partners with the Senior Vice President of Enterprise Strategy, Marketing & Communications to drive high‑impact operational support and cross‑functional execution for the Foundation’s top priorities.

This role blends executive operations, project management, budget oversight, and sponsorship activation, creating executive capacity by coordinating priorities, improving efficiency, and ensuring initiatives move from planning to

Qualifications

• Bachelor’s degree in Business Administration, Communications, Marketing, Public Administration, or a related field.
• 8+ years of experience supporting senior executives, executive operations, project management, or organizational coordination.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Experience with Canva and other project management platforms preferred.

Responsibilities

• Serve as an operational partner to the Senior Vice President, coordinating priorities, schedules, travel, meetings, and executive engagements.
• Prepare executive correspondence, agendas, presentations, briefing materials, and meeting summaries.
• Coordinate enterprise strategic initiatives by managing project plans, timelines, dashboards, and accountability tools.
• Manage departmental operating budgets, invoices, contracts, purchase requests, expense reporting, and budget tracking.

Skills

Judgment

Communication

Teamwork

Adaptability

Problem Solving

Education

Bachelor's degree in Business Administration, Communications, Marketing, Public Administration, or a related field

Tools

Microsoft Office

Canva

Job description

About Us

The Cleveland Foundation, established in 1914 as the world’s first community foundation, continues to shape the future of place-based philanthropy more than a century later. With $4 billion in assets and a legacy of bold leadership, we are driven by a commitment to improve the lives of everyone who calls Greater Cleveland home, today and for generations to come.

Description

Joining our team means becoming part of a culture that blends history‑making impact with forward‑looking innovation. Our vision is a vibrant Northeast Ohio where no Clevelander is left behind. Every team member plays a key role in advancing this vision by tackling Cleveland’s most critical issues, championing opportunities for all, and helping unlock the full potential of our region.

Our headquarters in the heart of MidTown places us at the center of a historic neighborhood and growing district, surrounded by partners, community leaders and residents who are reimagining what’s possible for our city. Here, you’ll work in a dynamic, collaborative environment designed to spark creativity, deepen relationships, and accelerate change.

At the Cleveland Foundation, you can be part of building a stronger future for every Clevelander.

About You

You are someone who finds genuine satisfaction in helping others succeed. Highly organized by nature, you have a knack for bringing order to complexity and keeping multiple priorities moving without losing sight of the details. You don't simply complete tasks—you anticipate needs, solve problems before they arise, and create systems that help teams work smarter.

You thrive in fast‑paced environments where no two days look the same. One moment you may be coordinating executive meetings and preparing briefing materials; the next you may be tracking enterprise initiatives, supporting a major Foundation event, or helping move a high‑profile communications project across the finish line. You enjoy the variety and understand that behind every successful leader is someone ensuring the right things happen at the right time.

You are naturally curious and want to understand not just what you're doing, but why it matters. You enjoy connecting dots across teams, seeing how projects fit into larger organizational goals, and helping turn strategy into execution. You are comfortable working with ambiguity, adapting quickly as priorities evolve, and maintaining calm under pressure. People trust you because you exercise sound judgment, communicate with professionalism, and handle confidential information with discretion. You build strong relationships across all levels of an organization, balancing confidence with humility and knowing when to take initiative and when to seek guidance.

Above all, you care about making an impact. You are energized by meaningful work, committed to excellence, and motivated by the opportunity to contribute to an organization working every day to build a stronger future for Greater Cleveland.

Job Summary

The Senior Coordinator, Executive Operations & Enterprise Strategy serves as the primary operational partner to the Senior Vice President of Enterprise Strategy, Marketing & Communications. This high‑impact role combines executive operations, enterprise strategy coordination, department administration, budget management, sponsorship activation, and project management to support the successful execution of the Foundation's highest‑priority initiatives.

Serving as the operational engine behind the Office of the Senior Vice President, this position creates executive capacity by proactively managing priorities, coordinating cross‑functional work, improving operational efficiency, and ensuring strategic initiatives move seamlessly from planning to execution.

Primary Responsibilities

Serve as an operational integrator across enterprise strategy, marketing, communications, brand experience, and executive priorities to ensure successful execution.

Executive Operations

• Serve as the primary operational partner to the Senior Vice President, proactively managing priorities, schedules, travel, meetings, and executive engagements.


• Optimize executive time by anticipating needs, coordinating priorities, and ensuring effective preparation and follow‐through.


• Prepare executive correspondence, agendas, presentations, briefing materials, and meeting summaries.


• Track executive commitments, action items, and key decisions to ensure accountability and timely execution.


• Handle confidential information with the highest level of professionalism and discretion.

Enterprise Strategy Coordination

• Coordinate enterprise strategic initiatives by managing project plans, timelines, dashboards, and accountability tools.


• Facilitate cross‑functional meetings, planning sessions, and Leadership Team discussions.


• Monitor milestones, dependencies, and deliverables, ensuring strategic priorities remain on schedule.


• Prepare executive summaries, presentations, and strategic status reports.

Department Operations

• Provide high‑level operational support to Marketing & Communications team, enhancing productivity and operational effectiveness.


• Manage departmental operating budgets, invoices, contracts, purchase requests, expense reporting, and budget tracking.


• Support Executive Office budget administration and maintain departmental records, dashboards, and operational systems as directed.


• Develop and improve processes, templates, and workflows that increase organizational efficiency.

Sponsorship & Brand Experience

• Manage the Foundation's sponsorship portfolio, including budgets, activation plans, contractual deliverables, and event coordination.


• Ensure timely fulfillment of sponsorship benefits, including advertising, hospitality, tickets, exhibits, branding, and executive participation.


• Partner with the Brand Experience team to coordinate Foundation participation at sponsored events.


• Manage guest invitations, RSVP tracking, stakeholder communications, and post‑event follow‑up.

General Competencies

• Judgment – Demonstrates sound judgment, professionalism, discretion, and integrity when managing confidential information and executive priorities.


• Communication – Communicates clearly and professionally through written, verbal, and presentation materials while building strong relationships across the organization.


• Teamwork & Collaboration – Works effectively across departments, building partnerships and fostering alignment around organizational priorities.


• Adaptability – Thrives in a fast‑paced environment with changing priorities, multiple deadlines, and evolving business needs.


• Problem Solving – Anticipates challenges, develops practical solutions, and continuously improves systems and processes.

Requirements

Required Qualifications

Education

• Bachelor's degree in Business Administration, Communications, Marketing, Public Administration, or a related field.

Experience

• 8+ years of experience supporting senior executives, executive operations, project management, or organizational coordination.


• Demonstrated success managing multiple complex projects in a fast‑paced environment.


• Experience coordinating cross‑functional initiatives and working across a matrixed organization.


• Experience managing departmental budgets, contracts, invoices, and administrative operations.

Technical Skills

• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.


• Experience with Canva and other project management or collaboration platforms preferred.

Preferred Qualifications

• Experience supporting executive leadership within a nonprofit, philanthropic, corporate, or public sector organization.


• Experience coordinating executive events, sponsorships, or community engagement activities.


• Experience managing vendor relationships and departmental operations.

Work Environment

This position is primarily office‑based at the Cleveland Foundation's MidTown headquarters. Occasional evening and weekend hours are required to support executive meetings, Foundation events, and community engagements.