Senior Coordinator, Advancement Communications

ROME GROUP; St. Louis (MO); On-site; USD 35,087 - 41,328; Full time

Benefits offered by this job

Vacation days

Health insurance

Transit pass

Retirement plan

Job summary

Washington University in St. Louis seeks a Senior Coordinator to support the AVC and a high-volume communications team, handling complex calendars, budget tracking, travel and event arrangements, and special projects to boost advancement communications.

The role involves office management, proofreading, and preparing PowerPoint presentations, with a focus on collaboration with alumni, parents, and friends.

Qualifications

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• 2 years of relevant work experience.

Responsibilities

• Assist AVC with projects, scheduling meetings, budget management, and research.
• Office-management: project coordination and management.
• Communications tasks: proofreading and creating PowerPoint presentations.
• Perform other duties as assigned.

Skills

Communication

Project Management

Proofreading

Microsoft Office

Organizing

Multitasking

Detail-Oriented

Collaboration

Deadline Management

Independent Decision-Making

Learning Quickly

Interpersonal Relationships

Problem Solving

Professional Integrity

Professional Judgement

Task Completion

Adobe Acrobat

Adobe InDesign

Adobe Photoshop

Achieving Objectives

PowerPoint

Coordination

Education

Bachelor’s degree

Tools

Office equipment

Job description

Position Summary

The Senior Coordinator supports the Assistant Vice Chancellor (AVC) and a high‑volume communications team that works across University Advancement and our campus to advance key marketing communications priorities. Duties include complex calendaring, budget and expense tracking, travel/meeting/event arrangements, preparation of meeting agendas, management of ARCH and Click‑up activity, and special projects for the AVC. This strategically important position has a huge impact on the productivity of Advancement Communications and on University Advancement’s ability to communicate effectively with alumni, parents, and friends.

Job Description

• Primary Duties & Responsibilities:
  • Assist AVC with a range of projects, scheduling meetings, paying vendors, budget management, and creative/competitive research.
  • Office‑management responsibilities such as project coordination and management.
  • Communications responsibilities such as proofreading and creating PowerPoint presentations.
  • Perform other duties as assigned.
• Working Conditions:
  • Normal office environment
• Physical Effort:
  • Typically sitting at a desk or table
  • Repetitive wrist, hand or finger movement
  • Ability to move to on and off‑campus locations
• Equipment:
  • Office equipment

The statements above describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

• Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Relevant Experience (2 Years)
• Driver’s License: A driver’s license is not required for this position.

Preferred Qualifications

• Ability to relate well to other staff, administrators, and external university constituencies.
• Demonstrate sensitivity to the needs and mission of Washington University; must understand the importance of university relationships with alumni, parents, and friends.
• A desire to play a meaningful role in the University’s community and to share in the community’s commitment to research and education.
• Knowledge of University Advancement and university systems.

Location and Salary

This position is located in St. Louis, MO and the targeted hiring range for this position is $25.47 – $30.00.

Skills

Achieving Objectives, Adobe Acrobat, Adobe InDesign, Adobe Photoshop, Collaboration, Communication, Deadline Management, Detail-Oriented, Independent Decision-Making, Interpersonal Relationships, Learning Quickly, Microsoft Office, Multitasking, Organizing, Prioritization, Proactive Strategies, Problem Solving, Professional Integrity, Professional Judgement, Project Management, Proofreading, Task Completion

Grade

G10-H

Benefits Statement

Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U‑Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) retirement savings plan, combining employee and university contributions starting at 7%. Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family: We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate‑level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, visit https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Application

Please apply at: https://wustl.wd1.myworkdayjobs.com/External/job/Washington-University-West-Campus-Clayton-Missouri/Senior-Coordinator–Advancement-Communications—University-Advancement_JR95789