Senior Coordinator, Admin (Onsite)

RTX Corporation; East Hartford (CT); On-site; USD 53,000 - 101,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) match

Job summary

RTX is seeking an experienced Executive Administrative professional to support the VP, Sustainment Operations, and other senior leaders within the Sustainment Operations Team. The role requires initiative, organization, and discretion in handling sensitive information while coordinating complex calendars and travel.

You will prepare materials for reviews, format documents, and assist with special projects, ensuring seamless operations across domestic and international engagements. U.S.

Qualifications

• AA/AS degree or high school diploma with extensive experience in executive support.
• 6+ years of relevant experience supporting senior level executives.
• U.S. Citizen required; access to restricted systems/tools may apply.

Responsibilities

• Provide executive administrative support to senior leaders, including VP, Sustainment Operations and Executive Directors.
• Manage calendars, meetings, agendas, and logistics for internal and external stakeholders.
• Screen inquiries, route items for action, and maintain confidential communications and documents.
• Coordinate travel arrangements (domestic and international) and process expense reports.
• Prepare and format presentations and documents (Word, Excel, PowerPoint).
• Support special projects and establish clear communication among leadership teams.

Skills

Executive support

Calendar management

Travel planning

Confidentiality

Communication

Education

AA/AS degree

High school diploma

Tools

MS Office

PW business systems

Job description

At RTX, the world's largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world.

Pratt & Whitney is a world leader in the design, manufacture and service of aircraft engines and auxiliary power systems and has been revolutionizing modern flight for over 100 years. Join us and help shape the future of aerospace and defense.

Job Summary:

This position provides executive administrative support to the VP, Sustainment Operations, Executive Director, Military Engines Global Depot Operations, and the Executive Director, Military Engines Global Sustainment Services, and several other senior level leaders on the Sustainment Operations Team. You are a highly motivated, self-reliant, focused, and exceptionally organized individual who performs a wide range of administrative functions under minimal direction and exhibits a positive can-do attitude, sound decision-making and excellent problem-solving skills. You are resourceful, you anticipate needs before there is a problem, and you take initiative to find workable solutions.

What You Will Do:

• Performing administrative and clerical tasks with a high attention to detail; managing calendars while ensuring that scheduled meetings include detailed agendas and all necessary logistics are accommodated (i.e., meeting locations are appropriate for equipment needs); managing schedules to provide advance notice on important meetings to support appropriate preparation
• Screening/fielding incoming inquiries, scheduling requests, and effectively managing incoming and outgoing communications in an efficient and confidential manner.
• Providing timely responses, as well as direct items to appropriate individuals for action and/or informational purposes; managing electronic distribution lists and organizational charts.
• Managing confidential information and material on a regular basis; managing supplies for the department, ordering and organizing as necessary
• Processing and tracking of invoices.
• Planning and arranging significant domestic and international travel, and processing and submitting expense reports in a timely manner; arranging catering for internal and external meetings.
• Formatting of presentations and materials for various reviews; creating Word, Excel, and PowerPoint documents as required.
• Developing Standard Work where applicable; supporting special projects and assignments as required.
• Partnering with Military Engines Leadership and their Executive Administrative Assistants to establish clear communication and coverage for one another, as required.

Qualifications You Must Have:

• AA/AS degree with at least 6+ years of relevant experience; or high school diploma with at least 10+ years of relevant experience.
• 3+ years of demonstrated experience supporting multiple senior level executives.
• Must be a U.S. Citizen. This position may require access to systems/tools that are restricted to individuals who possess US citizenship.

Qualifications We Prefer:

• Provide strong examples of being resourceful with ability to anticipate needs in a dynamic environment.
• Demonstrated expertise with Office software suite (MS Office tools).Knowledge of PW business systems and toolsets (e.g., travel, time & attendance, personnel).
• Knowledge of PW problem-solving approach & continuous improvement principles (CORE).Demonstrated effectiveness in working across functions, organizations and all levels of management.
• Degree in Finance, Accounting, Mathematics, Statistics, and Business fields is preferred.

What is my role type?

In addition to transforming the future of flight, we are also transforming how and where we work. We've introduced role types to help you understand how you will operate in our blended work environment. This role is:

Onsite : Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance workers, as they are essential to the development of our engines.

Candidates will learn more about role type and current site status throughout the recruiting process. For onsite and hybrid roles, commuting to and from the assigned site is the employee’s personal responsibility.

As part of our commitment to maintaining a secure hiring process, candidates may be asked to attendselect steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote.

The salary range for this role is 53,100 USD - 100,900 USD.

The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.

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