Senior Contracts Manager, US & Canada - REMOTE

OSI Systems, Inc.; Arlington (VA); Remote; USD 80,000 - 120,000; Full time

Job summary

An established industry player in detection technology is seeking a Senior Contracts Manager to lead contract negotiations and manage a team. This role involves analyzing complex tenders and contracts, ensuring compliance with laws and company policies, and providing guidance to various departments. The ideal candidate will have extensive experience in contract management and a strong ability to communicate effectively with stakeholders. Join a forward-thinking company where your expertise will contribute to critical security solutions, and enjoy a collaborative environment that values integrity and innovation.

Qualifications

• 7+ years of contract administration and management experience required.
• Proven experience supervising staff at the manager level.

Responsibilities

• Support Bids and Proposals team with contract analysis and review.
• Prepare and administer sales and service channel agreements.
• Provide mentoring and guidance to direct reports.

Skills

Contract negotiation

Risk assessment

Solicitation analysis

Communication skills

Problem-solving

Education

Bachelor’s Degree in Business Administration

Job description

Overview

Rapiscan is an industry leader in detection technology, providing cargo and vehicle inspection systems and services for ports, borders, military, high-threat facilities, and checkpoints to help customers combat terrorism, drug smuggling, illegal immigration, and trade fraud. We offer a broad array of scanning system configurations that leverage low-, medium-, and high-energy X-ray technology – or multiple X-ray technologies – to address each customer’s unique security application requirements. Our commitment to excellence in imaging performance, innovative design, and uncompromising quality ensures our solutions consistently deliver best-in-class imaging, high reliability, and operator satisfaction, to help customers find threats and contraband with ease and confidence.

We are currently seeking a Senior Contracts Manager, reporting directly to the Assistant Director, Contracts, to develop and administer commercial contracts with customers, distributors, resellers, authorized service providers, and subcontractors in the United States and Canada. The candidate must have business skills/expertise in analysis of complex tenders/bids and proposals, proactively identifying risks for internal stakeholders, and the ability to interact with customers and lead contract negotiations. Additionally, the candidate must have experience managing subordinate Contracts Managers and/or Contracts Administrators. The Senior Contracts Manager will be responsible for managing workload levels among direct reports. The candidate will interact regularly with senior managers and therefore must be able to communicate (written and verbal) effectively.

Responsibilities

• Support the Bids and Proposals team in providing contract analysis and review of solicitations, bids, and tenders.
• Review, analyze, summarize and maintain complex commercial and international (non-U.S.) government contracts.
• Analyze contractual requirements, special provisions, terms, and conditions to ensure compliance with appropriate laws, regulations, and Company policies, checklists, and procedures, as well as to identify contractual risks for the Company.
• Provide mentoring and guidance to direct reports.
• Prepare sales and service channel agreements, such as distribution agreements, resale agreements, and authorized service provider agreements, in accordance with Company policies and procedures.
• Ensure that all internal processes relating to the preparation and finalization of proposals and contract agreements are met within required time and outcome expectations.
• Provide guidance, training, support, and advice to staff in other departments on any contractual issues.
• Interact regularly with senior managers and other representatives of the following key areas of the business: Bids and Proposals, Finance, Sales, Service, Manufacturing, Procurement, Program Management, and Engineering.
• Handle confidential and non-routine information.
• Liaise directly with in-house legal counsel on a variety of legal and contractual matters.
• Support and implement Contracts Department policies, processes, and procedures and report violations to the Director, Contracts Management.
• Successfully influence key stakeholders to buy-in to Contracts Department policies and processes.
• Prepare and administer correspondence, negotiation memoranda, supporting documents, and contract documentation to ensure timely and coordinated submittal.
• Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork.
• Demonstrate behavior consistent with the company’s Code of Ethics and Conduct.
• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem.
• Duties may be modified or assigned at any time to meet the needs of the business.

Qualifications

• Bachelor’s Degree, preferably in Business Administration or related field.
• 7+ years of contract administration and contract management experience.
• Proven experience supervising staff at the manager level.
• Must have experience in solicitation analysis, risk assessment, contract negotiation, and issue resolution.
• Excellent communication and writing skills with both internal and external customers.
• Thorough knowledge of all appropriate ethical standards regarding contracting actions.
• Experience working with a Product Manufacturing Company desired.
• Strong demonstrated knowledge of commercial contract terms and conditions.
• Must have the ability to make sound business judgments, handle multiple contractual activities with a short turnaround time, and work independently, as well as part of a team.
• Highly motivated and detail-oriented with the ability to communicate effectively, solve problems, and create trusting relationships with both internal and external clients in a quick turnaround environment.
• Ability to prioritize multiple tasks with competing urgencies.
• Must be able to complete job responsibilities working with different time zone needs such as attending late night/early morning meetings by phone and/or web to meet business needs; travel required <5%.