Senior Contracts Management Specialist

World Vision USA; United States; Remote; USD 70,000 - 82,000; Full time

Job summary

A global Christian humanitarian organization is seeking a Senior Contracts Management Specialist to oversee the contracting process for Channel Development. Responsibilities include negotiating contracts, advising on purchasing needs, and ensuring compliance with regulations. The ideal candidate has a Bachelor’s degree along with 3-5 years of relevant experience. A competitive salary and comprehensive benefits package are offered for this remote position.

Benefits

Comprehensive benefits package

Qualifications

• 3-5 years' work experience in contracts or related area.
• Demonstrated ability to negotiate and manage projects.
• Broad understanding of general accounting principles.

Responsibilities

• Manage end to end contracting process for Channel Development.
• Write, execute, and review custom contracts.
• Ensure fulfillment of deliverables related to contracts.

Skills

Proficiency in financial spreadsheets

Detail Orientation

Critical Thinking

Multitasking

Education

Bachelor’s degree or equivalent work experience

Job description

Overview

World Vision is hiring a Senior Contracts Management Specialist to serve in the Transformational Engagement division.

At a Glance

Role: Senior Contracts Management Specialist

Reports to: Senior Manager, Fundraising

Location: Remote

Required Experience: Bachelor’s degree or equivalent work experience (eight years) required. In addition to education or education equivalent, requires 3-5 years' work experience in contracts, or related area.

Work Authorization: Must be authorized to work in the U.S.A. for any employer.

Estimated Salary Range: $70,000-$82,000

The Job

The Sr. Contracts Management Specialist will manage the end to end contracting process for Channel Development and Management (CDM) in collaboration with the Senior Contracts Manager. Consult and advise Channel business owners and staff on partnership and service purchasing needs, organizational policies and procedures, and contract management strategy. In collaboration with the Senior Contract Manager, conduct and facilitate multifaceted contract negotiations with external marketing partners inclusive of writing and editing contracts. Assist with state solicitation filings and reports in accordance with each individual state’s regulation. Serve as subject matter expert and liaison between CDM fundraising channels and Legal, Finance, Vendor Contract Services (VCS) and Planning, Analysis and Reporting (PAR). Help carry out our Christian organization’s mission, vision, and strategies. Personify the ministry of World Vision by witnessing to Christ and ministering to others through life, deed, word and sign.

Responsibilities Will Include

• Keep Christ central in individual and corporate life. Actively participate in and contribute to the spiritual disciplines of the organization (Christian conduct, devotions, chapel, prayer, worship); incorporate WV Core Values into decisions within scope of role.
• Provide Contract, Accounts Payable, State Filing and Reporting, and Operational Services to the CDM Division.
• Contract Creation, Review and Compliance:
  • Write and execute custom contracts and/or create variations of standard contract templates for single and multi-year agreements that may exceed $15M in total value.
  • Manage, update and/or amend contract terms as required.
  • Monitor contract renewal dates, issue new contracts and close out old contracts.
  • Draft, review and periodically update standard contract templates for WV Artists, tour representatives, event sponsorships, and other high yield fundraising opportunities.
  • Ensure fulfillment of deliverables, including invoicing and payments, account reconciliation and close-outs, extensions, renewals, and internal and external reporting. Comply with internal SLA's and gain WV Legal approval as required.
  • Manage year-end contract process.
  • Maintain clear and accurate records related to contract proposals, correspondence, contact data, and approvals in order to meet regulatory requirements for contractual documentation.
• Operational Support:
  • Create campaign codes, bundles, and event ID’s for partner events.
  • Work with Accounts Payable and appropriate WVUS departments to ensure proper payment to artists and vendors based on contractual agreements through invoice processing, requisition/PO creation, and acting as a bill owner and buyer.
  • Conduct background screenings and process/file vendor business documentation.
  • Conduct research on various contracts, sponsorship acquisitions or other topics as needed.
  • Produce detailed, accurate financial reporting and analysis for external partners, Finance, and CDM staff.
• Assist Senior Contract Manager with high volume of state professional solicitor registrations, contract filings, and reports, ensuring timely compliance with each state’s laws and reporting deadlines.
• Serve as contract consultants and service representative for CDM departments. Advise business owners, organizational leaders, internal fundraising staff, and partner account executives on the internal contracting process, relevant policies and procedures, contract costs, and the terms of new or existing agreements.
• Consult and collaborate with Legal, Finance and other internal and/or external subject matter experts and key stakeholders in vetting contracts, while meeting business owner expectations and protecting WVUS interests.
• Work collaboratively with team members when assigned to work as a member of a team.
• Perform other duties as assigned.
• Maintain awareness of corporate goals, objectives, organizational announcements, and activities. Reference and follow organizational policies and procedures, seeking clarity as needed.

You Bring These Skills

• Financial Spreadsheets: Proficiency in financial spreadsheets and number calculations.
• Detail Orientation: Strong attention to detail, especially for contracts, CRM and CLM.
• Critical Thinking: Ability to see the big picture and understand how actions affect other processes.
• Multitasking: Capability to handle multiple tasks efficiently.

Requirements

Bachelor’s degree or equivalent work experience (eight years) required. In addition to education or education equivalent, requires 3-5 years' work experience in contracts, or related area. A demonstrated ability to negotiate and manage projects/processes is required. Broad understanding of general accounting principles, finance and administration, contract management, fundraising and/or marketing is required.

Salary & Benefits

WVUS Pay Grade Level: 222

Estimated hiring range is $70,000-$82,000.

This range applies to locations with a market similar to our Federal Way and Washington D.C. offices. A different range may apply based on your work location.

Job offers are based on relevant qualifications and pay equity.

Please indicate your salary expectations in the application.

In addition, we have a robust and comprehensive benefits package to round our total compensation package.

About World Vision

We're a global Christian humanitarian organization. We partner with children, families, and their communities to empower them as they reach their full potential by tackling the causes of poverty and injustice. For nearly 75 years, World Vision has followed Jesus' example to show unconditional love to the poor and oppressed. We serve every child regardless of faith.

What Happens Next?

Applications are reviewed weekly. Short-listed candidates will be contacted for an initial phone conversation with a recruiter. If questions arise on our end about your application, we will message you to learn more. We encourage you to submit a PDF resume and a cover letter! Our goal is to fill this vacancy with the right person in the shortest amount of time.