Senior Contracting Officer, Procurement & Contract Specialist 3

Jobtailor; Salem (OR); On-site; USD 90,000 - 120,000; Full time

Job summary

Jobtailor in Salem, OR is seeking a procurement and contracts specialist to plan, coordinate, and execute public sector procurements. You will manage the full lifecycle from RFPs to contract awards and ensure compliance with Oregon laws.

The role requires five years of procurement experience or a bachelor’s degree with relevant experience, plus certifications such as OPIC and Oregon Basic. Strong negotiation and communication skills are essential.

Qualifications

• Five years procurement and contract experience related to the position.
• Bachelor’s degree and two years of procurement/contract experience.
• Combination of experience and education equivalent to five years.
• OPIC certification within 12 months of hire.
• Oregon Procurement Basic Certification within six months.
• Experience with planning, negotiating, procuring, administering and closing a procurement lifecycle.
• Strong knowledge of public procurement principles, ethics, laws and guidelines.
• Familiarity with Oregon procurement rules preferred.
• Experience with OregonBuys or similar e-procurement system.
• Experience with MS Suite and Smartsheet.

Responsibilities

• Provide input to planning, coordinating, contracting, and procurement activities.
• Procure goods/services using RFPs, RFIs, RFQs, ITBs and intergovernmental agreements.
• Develop contracts translating agency needs into written terms and conditions.
• Document requirement changes and prepare bid addenda.
• Ensure procurement processes comply with legal requirements.
• Evaluate bids, lead evaluation sessions, and make contract awards.
• Negotiate contracts and manage full lifecycle of agreements.
• Develop complex contracts with multiple funding sources and grant requirements.
• Collaborate with state agencies to develop interagency agreements.

Skills

Procurement lifecycle

Contract negotiation

Public procurement ethics

Communication skills

Team collaboration

Emotional intelligence

Education

Bachelor's degree

Tools

OregonBuys

MS Office

Smartsheet

Document management systems

Job description

• Provide input to the DPO and other program personnel in planning, coordinating, contracting, and procurement
• Procure goods and services using RFPs, RFIs, RFQs, ITBs, intergovernmental agreements, and interagency agreements
• Develop contracts by translating agency needs and requirements into written contracts, bid terms, and conditions
• Document requirement changes and prepare bid addenda
• Ensure procurement and contracting processes comply with legal and statutory requirements
• Evaluate bids and proposals, lead evaluation sessions, tabulate and interpret results, and make contract awards
• Negotiate or assist with negotiation of contracts and agreements for costs and services
• Manage the full contract lifecycle
• Develop complex contracts with DOJ-specific terms, multiple funding sources, legislative, federal program, and grant requirements
• Collaborate with state agencies to develop interagency agreements and procurement contracts
• Negotiate, draft, and maintain data-exchange agreements
• Negotiate and draft/review fee-for-service agreements with state agencies
• Draft cooperative agreements with counties and District Attorneys
• Exercise delegated authority to conduct solicitations, award and execute contracts, amend contracts, and administer contracts
• Interpret funding guidelines, regulations, and policies and incorporate them into agreements
• Communicate with Assistant Attorneys General for legal advice, review, and sufficiency sign-off
• Recommend changes to agency directives and procedures
• Assist staff in translating program requirements into contract terms and bid specifications
• Provide technical expertise to Operations and agency staff
• Develop and maintain a database tracking contracts, agreements, amendments, and status
• Generate management reports and provide information for public records requests
• Consult with DAS and DOJ on purchasing and contract compliance and legal issues
• Provide advice and training to DOJ management and staff on public purchasing and contracting laws and procedures
• Research and develop internal procedures aligned with federal and state requirements
• Attend external stakeholder meetings, multi-agency committees, and procurement forums
• Perform other duties as assigned

Requirements

• Five years procurement and contract experience related to the position
• OR a bachelor’s degree and two years of professional-level procurement and contract experience related to the position
• OR any combination of experience and education equivalent to five years of procurement and contract experience related to the position
• Required to acquire and maintain DAS Oregon Procurement Intermediate Certification (OPIC)
• If OPIC has not been acquired, must start obtaining it within 12 months of hire date
• Required to have Oregon Procurement Basic Certification within six months of starting the position
• Experience with planning, negotiating, procuring, administering and closing a procurement lifecycle
• Strong knowledge and application of public procurement principles, ethics, laws, rules, policies, regulations, and guidelines
• Strong knowledge and understanding of Oregon procurement rules is desired
• Experience meeting and conferring with management, customers/end-users, and contract providers
• Experience ensuring accuracy in statements, spreadsheets, invoices, purchase orders, and quotes
• Experience using OregonBuys or a similar e-procurement system
• Experience with document management systems, MS Suite software, and Smartsheet
• Ability to communicate effectively and professionally at all organizational levels and with external stakeholders
• Experience collaborating, troubleshooting, and finding solutions in a team environment
• Experience delivering guidance to staff, management, customers, or the public
• Emotional intelligence and ability to negotiate win-win situations
• Ability to plan and perform assignments with minimal supervision
• Positive attitude and ability to thrive in a customer-centric environment

Core Competencies

Demonstrates expertise in procurement and contract management, including the ability to negotiate, draft, and administer complex contracts while ensuring compliance with legal and regulatory requirements. Proficient in utilizing e-procurement systems and providing guidance to stakeholders in a collaborative environment.

Highest-signal resume keywords

• Procurement Lifecycle Management
• Contract Negotiation and Drafting
• Oregon Procurement Intermediate Certification (OPIC)
• Public Procurement Principles and Ethics
• OregonBuys E-Procurement System