Senior Contract Specialist/Administrator III

Caladwich Consulting, LLC; Washington (District of Columbia); Hybrid; USD 120,000 - 160,000; Full time

Job summary

Caladwich Consulting, LLC is seeking a Senior Contract Specialist/Administrator III to support the Federal Transit Administration's acquisition program. The role involves cradle-to-grave procurement actions, senior-level expertise, and coordination of contract documentation in a primarily off-site capacity, with potential on-site work at FTA Headquarters in Washington, DC.

The ideal candidate has hands-on experience across the acquisition lifecycle, strong communication, and the ability to

Qualifications

• Bachelor's degree or higher and/or 8 years of relevant contracting experience.
• Senior-level federal acquisition knowledge and FAC Level III training/experience.
• Knowledge of Government contracts including FFP, Fixed Price with Economic Adjustments, LH, and T&M.

Responsibilities

• Support FTA program officials, CORs, and COs with cradle-to-grave procurement actions.
• Provide senior-level acquisition expertise for service and commercial requirements.
• Apply knowledge of federal acquisition processes, laws, regulations, procurement methods, and contract strategies.
• Review, proofread, and edit acquisition documents for clarity and accuracy.
• Analyze data supporting pre-award and post-award actions; coordinate missing information.
• Assist with entry of contractual actions into ESC PRISM and related systems.
• Perform data verification and quality assurance for federal reporting requirements.
• Maintain status updates and acquisition tracking using electronic tools.
• Assist with contracts, task orders, and related administration including invoicing and modifications.

Skills

Senior-level acquisition knowledge

FAC Level III training

Communication skills

Analytical ability

Education

Bachelor's degree or higher

Tools

Microsoft Word

Excel

Google Workspace

Internet research

Job description

Description

Senior Contract Specialist/Administrator III

Federal Transit Administration (FTA) – Acquisition and Technical Programmatic Support

Position: Full-Time / Primarily Off-Site

Customer: U.S. Department of Transportation, Federal Transit Administration

Potential On-Site Location: 1200 New Jersey Avenue SE, Washington, DC 20590

JOIN OUR TEAM!

Caladwich is seeking an experienced Senior Contract Specialist/Administrator III to provide acquisition support to the Federal Transit Administration's Office of Acquisition Management (TAD-40). This senior-level position supports a wide variety of federal service and commercial acquisitions and requires hands‑on federal contracting experience across the acquisition lifecycle, including acquisition planning, solicitation, evaluation, award, post‑award administration, and closeout. The successful candidate will provide senior‑level acquisition expertise while assisting FTA personnel with contractual actions, acquisition documentation, data analysis, quality assurance, contract administration, and related procurement activities.

WHO WE ARE

Caladwich is a U.S.-based Service-Disabled Veteran-Owned Small Business (SDVOSB) and SBA 8(a) certified company providing professional services and mission support solutions to federal agencies. Our capabilities include Acquisition Support, Program Management, Logistics Support Services, Process Improvement, Asset Management, and Operational Support Services.

As a Veteran‑owned company, our mission remains steadfast: Integrity. Solutions. Results.

CORE RESPONSIBILITIES

• Support FTA program officials, Contracting Officer's Representatives (CORs), and Contracting Officers (COs) with cradle-to-grave procurement actions, from acquisition planning through contractual execution.
• Provide senior-level subject matter expertise in federal acquisitions and assist staff in processing service and commercial requirements.
• Apply knowledge of federal acquisition processes, laws, regulations, procurement methods, and contract strategies.
• Review, proofread, and edit acquisition documents and work products for contractual clarity, accuracy, and completeness.
• Analyze data supporting pre-award and post-award actions, identify missing information, coordinate for required information, and communicate findings.
• Assist with preparation and entry of contractual actions into FTA's contract writing system, currently ESC PRISM.
• Perform data verification and quality assurance and contribute information supporting federal reporting requirements.
• Maintain written status updates and acquisition tracking information using electronic spreadsheets and other online tools.
• Assist with contract, task order, call order, and related administration, including performance and invoice tracking as applicable.
• Assist with preparation of contract modifications and other contractual actions.

Requirements

REQUIRED QUALIFICATIONS

• Bachelor of Arts (BA), Bachelor of Science (BS), or higher degree and/or at least eight (8) years of relevant experience in the contracting field.
• Senior-level federal acquisition knowledge and hands‑on experience equivalent to at least Federal Acquisition Certification (FAC) Level III training and experience and/or FAC Professional.
• Demonstrated knowledge of Government contracts, including Firm-Fixed Price (FFP), Fixed Price with Economic Adjustments, Labor Hour (LH), and/or Time & Materials (T&M).
• Knowledge and experience supporting acquisition mechanisms including IDIQ contracts, Blanket Purchase Agreements (BPAs), and task, delivery, call, and purchase orders.
• Ability to assess contractual requirements and recommend acquisition strategies and procurement methods requiring senior-level expertise.
• Excellent written and oral communication skills.
• Strong computer skills, including Microsoft Word and Excel, Google Workspace applications, and internet research capabilities.

OTHER REQUIREMENTS

• Must be prepared to perform primarily off-site while maintaining the ability to work on-site at FTA Headquarters in Washington, DC if required.
• Must be telework-ready and able to perform all work within the United States and its territories.
• Must be able to perform a 40-hour work week during FTA core working hours.
• Must be able to comply with applicable DOT personnel suitability and security procedures, which may include completion of required forms, background investigation, and fingerprinting.
• Must be a U.S. citizen or a non-citizen lawfully admitted for permanent residence or employment, as evidenced by applicable USCIS documentation.
• Must be able to sign a non-disclosure certificate before commencing work and comply with organizational and personal conflict-of-interest requirements.