Senior Contract Specialist

Stafford Consulting; McLean (VA); Remote; USD 90,000 - 115,000; Full time

Job summary

Stafford Consulting is seeking a Senior Contract Support Specialist to support DHS contract closeouts remotely from McLean, VA, with responsibilities across pre- and post-award actions and ensuring compliance with FAR/HSAR and DHS policies.

The role requires at least 5 years of federal acquisition experience, FAC-C/DAWIA Level III or equivalent, and demonstrated ability to close out contracts for federal agencies. You will manage documentation and coordination with DHS stakeholders.

Qualifications

• Bachelor's degree OR 24 semester hours in business, finance, law, contracts, purchasing, economics, or related fields.

Responsibilities

• Execute full lifecycle contract closeout actions, including file reviews, financial reconciliation, de-obligations, and closeout documentation.
• Review award files, modifications, invoices, correspondence, and financial records for completeness and compliance.
• Prepare unilateral and bilateral closeout modifications and supporting documentation.
• Validate unliquidated obligations; coordinate with CORs, COs, and DHS finance offices.
• Draft closeout packages, release forms, property disposition records, and final invoice documentation.
• Maintain digital/electronic contract files in DHS systems; ensure accuracy and audit readiness.
• Apply FAR, HSAR, and DHS procurement policies to all assigned actions.
• Support DHS acquisition activities as needed, including pre-award and post-award actions.
• Prepare procurement documentation, status reports, and required deliverables for DHS leadership.
• Provide advisory support to junior acquisition personnel and help resolve complex contracting issues.
• Perform duties in accordance with DHS standards, policies, and evolving mission needs.

Skills

Contract closeout

FAR/HSAR knowledge

Regulatory compliance

Documentation quality

Audit readiness

Pre-award/post-award support

Closeout documentation preparation

Education

Bachelor's degree or 24 semester hours in business/finance/law/contracts/purchasing/economics

Tools

DHS systems/tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Senior Contract Specialist

Professional Mclean, VA, US

2 days ago Requisition ID: 1267

$90,000.00 To $115,000.00 Annually

SENIOR CONTRACT SUPPORT SPECIALIST (SCS)

Customer: Department of Homeland Security (DHS)

Location: Remote

Primary Functional Area: Federal Acquisition Support - Contract Closeouts

PRIMARY FUNCTIONAL FOCUS (SUBJECT TO CHANGE BASED ON DHS NEEDS)

This position will primarily support DHS contract closeout operations, including reviewing, reconciling, and completing closeout actions across multiple contract types. Core responsibilities include validating financial data, preparing closeout documentation, drafting closeout modifications, and processing de-obligations in accordance with FAR, HSAR, and DHS policy. While the primary focus is contract closeouts, assigned duties may change based on evolving DHS mission needs, requiring support for additional acquisition functions such as pre-award, post-award, or complex service contract actions.

POSITION OVERVIEW

The Senior Contract Support Specialist (SCS) provides advanced federal acquisition support to DHS. The role requires expertise in contract administration, closeout procedures, regulatory compliance, and documentation quality. The SCS ensures all assigned actions meet FAR, HSAR, and DHS procurement standards while maintaining accuracy, timeliness, and audit readiness. Responsibilities may expand based on DHS operational priorities.

KEY DUTIES AND RESPONSIBILITIES

• Execute full lifecycle contract closeout actions, including file reviews, financial reconciliation, de-obligations, and closeout documentation.
• Review award files, modifications, invoices, correspondence, and financial records for completeness and compliance.
• Prepare unilateral and bilateral closeout modifications and supporting documentation.
• Validate unliquidated obligations; coordinate with CORs, COs, and DHS finance offices.
• Draft closeout packages, release forms, property disposition records, and final invoice documentation.
• Maintain digital/electronic contract files in DHS systems; ensure accuracy and audit readiness.
• Apply FAR, HSAR, and DHS procurement policies to all assigned actions.
• Support DHS acquisition activities as needed, including pre-award and post-award actions.
• Prepare procurement documentation, status reports, and required deliverables for DHS leadership.
• Provide advisory support to junior acquisition personnel and help resolve complex contracting issues.
• Perform duties in accordance with DHS standards, policies, and evolving mission needs.
• Bachelor's degree OR 24 semester hours in business, finance, law, contracts, purchasing, economics, or related fields.
• Minimum of 5 years of recent (within the last 7 years) federal acquisition experience, including pre-award and post-award support.
• Demonstrated experience closing out contracts for federal agencies.
• Extensive knowledge of FAR, HSAR, and federal procurement policies.
• Experience supporting contracts above the Simplified Acquisition Threshold (SAT).
• FAC-C (Level I/II/III or Professional) or DAWIA Level III in Contracting, or equivalent coursework.
• Proficiency with DHS-relevant systems and tools, including:
• Ability to prepare complete, compliant procurement and closeout documentation.

PREFERRED / DESIRED QUALIFICATIONS

• Experience supporting DHS or homeland security components (CBP, ICE, TSA, FEMA, USSS).
• Experience conducting large-volume closeouts across multiple contract types.
• Ability to analyze complex contracting issues and recommend solutions.
• Strong time management, writing, and documentation skills.
• Experience coordinating with CORs, COs, finance offices, and stakeholders across multiple sites.
• Ability to refine evaluation criteria, improve documentation quality, and support acquisition process improvements.