Contract Administrator

Consertus-US; El Segundo (CA); On-site; USD 104,000 - 145,600; Full time

Benefits offered by this job

Comprehensive health coverage

401(k) with day-one eligibility

Generous time off

Access to Consertus Academy

Job summary

Consertus-US is seeking a Contract Administrator to manage the prime contracts for the Metrolink program. This role involves reviewing compliance with contract requirements, coordinating with subconsultants, and ensuring documentation is accurate and meets agency standards.

Minimum qualifications include a Bachelor's degree and 3-5 years of relevant experience. The position offers a hybrid work model, with onsite work in Pomona, CA, and remote flexibility.

Compensation ranges from $104,000 to $145,600 annually, along with benefits such as health coverage, 401(k) matching, and generous PTO.

Qualifications

• 3-5 years’ experience performing contract compliance, management or administration in a related field.

Responsibilities

• Review and verify subconsultant payroll registers and contract rate sheets.
• Ensure compliance with federal and state audit requirements.
• Document and analyze proposed escalation rates in contracts.

Skills

Contract compliance

Contract management

Knowledge of Overhead Rates

Knowledge of Prevailing Wage requirements

Education

Bachelor's degree in Business, Public Administration, or related field

Job description

About this Role

Consertus is seeking a Contract Administrator to support its Metrolink program. This role will help manage Metrolink’s prime contracts, which may involve coordinating with subconsultants when needed. The Contract Administrator will also assist with reviewing and approving incoming requests, ensuring they align with the agency’s established requirements and standards.

Key Responsibilities

• Analysis of Direct Labor Rates: Review and verify that each subconsultant submits the most recent payroll register/statement for all proposed employees, along with a completed contract rate sheet. Evaluate proposed staffing by position, noting that multiple employees may be identified for a single role. Cross‑check direct labor rates for each proposed employee against the corresponding payroll register to ensure accuracy and consistency. Confirm that the proposed maximum rate for each position on the contract rate sheet does not exceed the rate of the highest‑paid employee within that position. Document findings and ensure compliance as part of the contract review and approval process.
• Analysis of Audited Overhead Rates: Review and verify that each subconsultant submits a valid Audited Overhead Rate (AOR) statement, prepared by an independent CPA in accordance with the RFP requirements (IP‑9 Audit and Prevailing Wage Requirements). Ensure that only acceptable documentation, as defined in the RFP, is included; reject non‑compliant submissions such as Caltrans rates, consolidated, prepared, compiled, or tax statements. For firms established after the required fiscal years, confirm submission of the earliest available AOR statement. Analyze and confirm that the proposed overhead rates on each subconsultant’s contract rate sheet do not exceed the audited rates reflected in the approved AOR statements. Document findings and ensure compliance as part of the contract review and approval process.
• Escalation Procedures: Ensure the proposed annual escalation rate does not exceed 3%. Review and verify that the escalation rates listed on each subconsultant’s contract rate sheet comply with the maximum 3% annual increase for each contractual year. Confirm compliance through analysis and document findings as part of the contract review process.

Minimum Qualifications

• Bachelor’s degree in Business, Public Administration, or a related field.
• 3‑5 years’ experience performing contract compliance, management or administration in a related field.
• Knowledge of Overhead Rates is a plus.
• Knowledge of Prevailing Wage requirements is a plus.

Working Hours & Location

Full‑time, exempt role with standard business hours. Hybrid: onsite 4 days a week in Pomona, CA, and the 5th day remote. Work schedule Monday – Friday.

Compensation Range

$104,000 – $145,600 annually; eligible for bonus.

Benefits

• Comprehensive health coverage (medical, dental, vision).
• Optional benefits: pet insurance, legal insurance, supplemental health plans.
• 401(k) with day‑one eligibility: 100% match on the first 3% of eligible compensation and 50% match on contributions between 3% and 5% of pay.
• Generous time off: 10 paid holidays, and PTO starting at 15 days, growing to up to 25 days.
• Access to Consertus Academy for continuous learning and development.

Equal Employment Opportunity Statement

Consertus is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds and identities, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, or any other protected status.