SENIOR CONTRACT ADMINISTRATOR - George Bush Airport

City-of-Houston,-T; Houston (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

The City of Houston Airports System Maintenance/Contract Administration team seeks a Senior Contract Administrator to oversee contracts for HVAC, central utilities, passenger boarding bridges, and related facilities at IAH, HOU, and EFD.

You will read blueprints, contracts, and OEM manuals, ensuring compliance and performance while managing varied contracts. A Bachelor’s degree and four years of contract experience are required, with a Texas license to drive.

Qualifications

• Four years of contract compliance experience are required.
• Ability to read and analyze blueprints, contracts, and OEM service manuals.
• Must possess a basic knowledge of contracts and mechanical systems.
• Professional experience related to the type of work may substitute for the education requirement on a year-for-year basis.

Responsibilities

• Reviews bids for conformity to contract requirements and determines acceptable bids.
• Supervises small staff involved in developing technical specifications.
• Ensures the timely award of contractual services.
• Develops elements in agreements to provide efficient and economical alternatives of service.
• Monitors and reviews budget allocations with finance group; provides budget forecast and proposed alternatives.
• Resolves contract disputes; meets with vendors, customers and representatives to resolve problems.
• Interprets documents and advises on compliance issues.
• Maintains records on contract information; coordinates with other City departments on contract documents.

Skills

Contract compliance

Vendor management

Budget monitoring

Education

Bachelor's degree in Public Administration, Business Administration, Government, or closely related field

Job description

POSITION OVERVIEW

Applications will be Accepted From: ALL PERSONS INTERESTED

Division/ Section: Houston Airport System - Maintenance/Contract Administration

Workdays & Hours: Varied, normally M-F 8:00 to 05:00* (Subject to change)

PURPOSE OF DIVISION

The purpose of the Houston Airports (HAS) Maintenance division is to effectively deliver self-performed, and contracted, maintenance services at each of the three HAS airports.

PURPOSE OF THE POSITION

The Sr. Contract Administrator is responsible to the Division Manager of Contract Administration - Maintenance for the effective technical review and contract compliance for assets that are maintained by outsourced contractors at the Houston Airport System which includes George Bush Intercontinental Airport (IAH), William P. Hobby (HOU), and Ellington Airport (EFD). The Sr. Contract Administrator provides management of multiple contracts of various sizes and should be able to demonstrate the capability to read and analyze blueprints, contracts, and OEM service manuals. Must possess a basic knowledge of contracts and mechanical systems. The contracts may include but are not limited to HVAC, Central Utilities Plant, Passenger Boarding Bridges, Baggage Handling System, Pest Control, Fire Protection, Fire Extinguishers, AEDs, Solid Waste, and Portable Toilets. Working within the guidelines of the contract, the Sr. Contract Administrator is responsible for ensuring the Operations and Maintenance service providers safely and efficiently fulfill all contractual obligations and follow all applicable City of Houston, State, and Federal codes and ordinances.

"Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date."

The Senior Contract Administrative responsibilities include, but are not limited to:

• Reviews bids for conformity to contract requirements and determines acceptable bids.
• Supervises small staff involved in developing technical specifications.
• Ensures the timely award of contractual services.
• Develops elements in agreements to provide the most efficient and economical alternatives of service.
• Recommends budget allocation for proposed contract agreements and arrangements; monitors and reviews budget allocations with finance group; provides budget forecast and proposed alternatives.
• Resolves contract disputes; meets with vendors, customers and representatives to resolve problems.
• Interprets documents and advises other personnel regarding compliance issues.
• Examines estimates of material, equipment and production cost performance requirements and delivery schedules.
• Performs statistical analysis of historical information to assist in planning for existing services and budgetary projects.
• Maintains records on contract information; works with operational personnel to ensure compliance with agreements.
• Coordinates with other City departments on issues related to processing contract documents

WORKING CONDITIONS

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a Bachelor’s Degree in Public Administration, Business Administration, Government, or closely related field.

EXPERIENCE REQUIREMENTS

Four years of contract compliance experience are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

Must have a valid Texas driver's license and comply with the City of Houston's policy on driving

PREFERENCES

Preference will be given to applicants with:

• 3+ years of experience in directly managing the Operation & Maintenance of campus Maintenance systems/trades and/or closely related field including airport terminals, enclosed shopping malls of 100,000 square feet or more.
• Project Manager Professional (PMP) certification, International Facility Management Association (IFMA) Facility Management Professional (FMP) and/or equivalent military certifications are a plus.

Previous skills in the following areas are highly desired:

• Developing comprehensive Scopes of Work and technical specifications for successful delivery of contract and/or self-performed services.
• Discerning contract staff maintaining systems or closely related fields and components in compliance with Scopes of Work and technical specifications.
• Successfully management the technical performance of contractor and/or internal staff, financial performance, day-to-day Operations & Maintenance, and Capital Improvement Projects or closely related field.

** Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION - YES

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test

Pay Grade 27

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.