Senior Contract Administrator

University of Pennsylvania; Pennsylvania; On-site; USD 77,000 - 99,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Retirement plans

Flexible work hours

Job summary

The University of Pennsylvania is seeking a Senior Contract Administrator to provide comprehensive contract lifecycle support for the Health System. The role collaborates with members of the Office of General Counsel, contract administrators, and institutional stakeholders to review, draft, and manage a wide range of contractual agreements.

Located in Philadelphia, PA, the position emphasizes contract compliance, data maintenance in the Contract Tracking System, and coordination with Supply

Qualifications

• Bachelor's degree and 5–7 years of contract experience required.
• Academic health system contracting experience preferred.
• Strong organizational, analytical, and communication skills.

Responsibilities

• Assist in internal/external review and drafting of contracts for UPHS.
• Review and abstract contract provisions for the Contract Tracking System.
• Maintain contract databases and generate regular reports.
• Serve as liaison for Contract Tracking System with UPHS leadership.
• Support regulatory compliance and due diligence activities.

Skills

Contract administration

Education

Bachelor's degree

Job description

Senior Contract Administrator

The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranksamong the top 10 universities in the annual U.S. News & WorldReport survey. Penn has 12 highly-regarded schools that provideopportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been rankednationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city ofPhiladelphia. The University is situated on a beautiful urbancampus, with easy access to a range of educational, cultural, andrecreational activities. With its historical significance andlandmarks, lively cultural offerings, and wide variety ofatmospheres, Philadelphia is the perfect place to call home forwork and play.

The University offers a competitive benefits package that includesexcellent healthcare and tuition benefits for employees and theirfamilies, generous retirement benefits, a wide variety ofprofessional development opportunities, supportive work and familybenefits, a wealth of health and wellness programs and resources,and much more.

Posted Job Title

Senior Contract Administrator

Job Profile Title

Contract Administrator Senior

Job Description Summary

OGC seeks a full-time Senior Contract Administrator to provideexpertise in all aspects of the contract lifecycle across a widerange of contractual agreements.

Job Description

About OGC

The Office of General Counsel (OGC) represents the University ofPennsylvania and Penn Medicine in a wide range of legal matters.The Office supports the mission of the University and Penn Medicineby handling all legal matters generated by the activities of theinstitution, including operating units and subsidiaries thatcomprise the University and its Health System, as well as theschools, centers, and departments..

The Office provides legal advice and counsel across theinstitution, represents the institution in transactions andproceedings, and initiates action to protect the institution, andmanage risks.

Background

This role provides comprehensive contract administration andtransactional support for Penn Medicine and its affiliatedentities, working closely with legal counsel, contractadministrators, and institutional stakeholders to facilitate the review, drafting, execution, and management of a wide range ofcontractual agreements. The position serves as a key resource inmaintaining contract compliance, supporting regulatory andcorporate governance activities, coordinating documentation and duediligence efforts, and ensuring the effective operation ofcentralized contract management systems primarily for the HealthSystem. Through collaboration with internal clients, outsidecounsel, and administrative partners, the role helps advanceorganizational objectives while supporting complex legal,operational, and strategic initiatives across the Health System,Perelman School of Medicine, and School of Nursing.

Job Responsibilities

Assists counsel and contract administrators in the internal andexternal review, and drafting of contracts for the University ofPennsylvania Health System/Penn Medicine and in other transactionalmatters. Performs detailed contract review, drafting, andadministration in accordance with Health System administrative andOffice of the General Counsel objectives with emphasis on, variousagreements for receipt and provision of services, and equipment,consulting and staffing agreements and professional services,educational affiliations, graduate medical education , governmentaland commercial contracts, information systems, amendments, andother transactional matters.

Reviews and abstracts contractual provisions, either directly or incoordination with the business owner/originator and OGC staff, andreviews and abstracts contracts and associated documents to beentered into or maintained in the Contract Tracking System.Verifies compliance provisions in contracts. Trains and on-boardsUPHS users, coordinates with Supply Chain on updates to users'access privileges and maintains control of users/passwords lists.Acts as a liaison and "point of contact" person for ContractTracking System and for executed contracts for UPHS seniormanagement, administrators, Supply Chair, clinical chairs,physicians, clinical staff and administrative staff.

Maintains and updates contract data base systems and files; inputsdata into computer on various contract files and data bases andsets-up and maintains and organizes files, as needed. Works closelyand in coordination with counsel, contract administrators, ContractAdministration Office, Supply Chain and administrative support, aswell as clients and data base vendor in implementing andmaintenance of the Contract Tracking System for the Health Systemand its components; copying and filing as required. Maintainstickler system including data base systems for contractterminations, renewals, receipt of contract supportingdocumentation, contractual and corporate deadlines. Identifies andprocesses contracts that need to be evaluated through the ContractTracking System's contracted services evaluation system (CSE).

Works with, and provides assistance to in-house and outside counseland the contract administrators in representation of legal mattersfor the University of Pennsylvania Health System and its componentsas they relate to Health System contracts and corporateservices.

Drafts notices of termination and renewals or extension andamendments of contracts as required and in accordance with theContract Tracking System's email notifications. Preparesdocumentation necessary for approval and execution of contracts inthe Contract Tracking System in accordance with OGC and HealthSystem policies and procedures.

Develops reports, establishes schedule of reports to be run, andruns reports as required in relation to Contract Tracking System asdirected by OGC's Associate Director and Board Administrator andSenior Counsel and as needed or requested by Senior Management andother UPHS personnel.

Researches information and serves as a resource on various UPHScontractual issues and on diverse projects, as assigned. Assists inresponding to requests for production of documents stored in theContract Tracking System. Also assists in responding to requestsfor other productions of documents and due diligence activities,regulatory compliance and transactional matters as needed. Assistscounsel with legal and corporate research including obtainingcopies of statutes, regulations, ordinances, corporate filings andcases as directed.

Attends meetings with various Health System personnel, asrequired.

Performs other related duties in areas of responsibility, asassigned.

Qualifications

• Bachelor's degree and 5 to 7 years of experience or equivalentcombination of education and experience is required.

• The ideal candidate enjoys working on contracting and hasacademic health system experience.

• The candidate should have technical skills and strong databaseexperience preferred. They should be team-oriented and able toexercise initiative and independent judgment with superiordemonstrated organization, planning, analytical, and communicationskills. The candidate should have a diplomatic, personable,responsive, and practical approach to internal clients and tooutside third parties. Teamwork and support of colleagues areessential. They must be able to work cooperatively with co-workers,respond well to competing time demands and deadlines, be motivatedand take pride in work product. The candidate must be accurate,thorough, and detail-oriented and should be able to deal tactfullyand professionally in a helpful manner with all levels ofmanagement. The candidate should be energetic and flexible and musthave excellent interpersonal skills.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

President's Center

Pay Range

$77,330.00 - $98,500.00 Annual Rate

Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer ismade. Consideration of the background check will be tailored to therequirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Pennoffers comprehensive medical, prescription, behavioral health,dental, vision, and life insurance benefits to protect you and yourfamily's health and welfare. You can also use flexible spendingaccounts to pay for eligible health care and dependent careexpenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuitionbenefits. You, your spouse, and your dependent children can gettuition assistance here at Penn. Your dependent children are alsoeligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans tohelp you save for your future. Penn's Basic, Matching, andSupplemental retirement plans allow you to save for retirement on apre-tax or Roth basis. Choose from a wide variety of investmentoptions through TIAA and Vanguard.

• Time Away from Work: Penn provides you with asubstantial amount of time away from work during the course of theyear. This allows you to relax, take vacations, attend to personalaffairs, recover from illness or injury, spend time withfamily-whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with GenworthFinancial, Penn offers faculty and staff (and your eligible familymembers) long-term care insurance to help you cover some of thecosts of long-term care services received at home, in the communityor in a nursing facility. If you apply when you're newly hired, youwon't have to provide proof of good health or be subject tounderwriting requirements. Eligible family members must alwaysprovide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed tosupporting our faculty and staff as they balance the competingdemands of work and personal life. That's why we offer a widevariety of programs and resources to help you care for your health,your family, and your work-life balance.

• Professional and Personal Development: Penn provides anarray of resources to help you advance yourself personally andprofessionally.

• University Resources: As a member of the Penn community,you have access to a wide range of University resources as well ascultural and recreational activities. Take advantage of theUniversity's libraries and athletic facilities, or visit ourarboretum and art galleries. There's always something going on atPenn, whether it's a new exhibit at the Penn Museum, the latestmusic or theater presentation at the Annenberg Center, or the PennRelays at Franklin Field to name just a few examples. As a memberof the Penn community, you're right in the middle of theexcitement-and you and your family can enjoy many of theseactivities for free.

• Discounts and Special Services: From arts andentertainment to transportation and mortgages, you'll find greatdeals for University faculty and staff. Not only do Penn arts andcultural centers and museums offer free and discounted admissionand memberships to faculty and staff. You can also enjoysubstantial savings on other goods and services such as new carsfrom Ford and General Motors, cellular phone service plans, movietickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offercreative approaches for completing work while promoting balancebetween work and personal commitments. These approaches involve useof non-traditional work hours, locations, and/or jobstructures.

• Penn Home Ownership Services: Penn offers a forgivableloan for eligible employees interested in buying a home orcurrently residing in West Philadelphia, which can be used forclosing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligibleemployees on qualified expenses in connection with the legaladoption of an eligible child, such as travel or court fees, for upto two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state, or local law.