Senior Contract Administrator

Minnkota Power Cooperative; Grand Forks (ND); On-site; USD 96,000 - 117,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Pension plan

Life insurance

AD&D

Disability insurance

Paid leave

Educational assistance

Professional memberships

Job summary

Minnkota Power Cooperative seeks a Senior Contract Administrator for the Procurement Department at our Grand Forks, ND headquarters. This role negotiates and administers contracts and purchase orders for labor and materials, determines needs, selects suppliers, requests proposals, and negotiates terms with the best value vendor.

The Senior Contract Administrator leads contracting for major capital projects and federally funded work, supports supply chain risk management, and ensures compliance

Qualifications

• An undergraduate degree in supply chain, business, accounting, engineering, legal or a related field is required.
• Must maintain a valid driver’s license.
• Minimum of 8 years of experience with supply chain, contracts, business law or related work.

Responsibilities

• Negotiate and execute material and labor contracts.
• Lead contracting for major capital projects and federally funded projects.
• Examine guidelines and provide process documentation on federally funded projects.
• Engage with the project manager to determine requirements, specifications and scope of work.
• Develop a request for proposal and identify qualified suppliers.
• Submit RFPs, conduct pre-bid meetings, review proposals with the project manager.
• Ensure contracts meet specifications and negotiate terms with suppliers.
• Manage change orders/amendments and close out paperwork.
• Monitor contract progress and assist with project management as needed.

Skills

Contract negotiation

Vendor management

Procurement

Project coordination

RFP development

Supplier evaluation

Change orders

Documentation

Risk management

Communication

Education

Undergraduate degree in supply chain, business, accounting, engineering, legal or related field

Must maintain a valid driver’s license

Job description

Minnkota Power Cooperative is seeking applicants for the position of Senior Contract Administrator in the Procurement Department at our headquarters in Grand Forks, North Dakota.

This position negotiates and administers contractsand purchase ordersfor laborandmaterial bydeterminingwhattheCooperativeneeds, who the qualifiedsuppliers are, requesting proposals, evaluatingproposals with project manager,and then negotiating a contract with the most qualified and cost-effectivesupplier. TheSeniorContract Administratoris the procurement lead onthe majority ofcapitalprojectsand federally funded projectsand backup forsupply chain risk management.

The pay range for this position begins at $106,594per year. Appropriate compensation will be determined based on a candidate's skills, education, and any previous relevant experience.

• Negotiates and executesmaterialand labor contracts.
  • Lead contracting for major capital projects and federally funded projects.
  • Examine guidelines and provide process documentation on federally funded projects.
  • Engagewiththeproject managertodeterminerequirements,specificationsand/or scope of work. etc.
  • Expand knowledge and understanding of whatis being requested.
  • Develop a request forproposal.
  • Identifyand search forqualifiedsuppliers.
  • Submitrequestfor proposal tosuppliers.
  • Conduct a pre-bid meeting or call, ifrequired.
  • Review proposals with theproject manager.
  • Ensure that quotedlabor ormaterial meets specifications.
  • Usebackground knowledge to negotiate acceptable contract terms with thesupplier.
  • Work through all clarifications with theproject manager.
  • Review attachments such as rates, expenses, etc.
  • Review insurance certificates todetermineif they meetCooperativerequirements.
  • Selectsupplierwith best value and abilities toperformcontract requirements.
  • If required, get signature approval perCooperativeauthority level.
  • Issue contracts andpurchaseorders.
• Administers material and labor contracts.
• Monitor progress of contracts.
• Keep track of Requests for Information and Potential Change Orders.
• Assist with Project Management ensuring all documents, drawings, etc. have been provided as agreed upon.
• Conduct meetings/calls with thesupplierto address issues, as needed.
• Attend regularly scheduled meetings/calls on the project, as needed.
• Negotiate and process change orders/amendments asrequired.
• Ensure thattermsof the contracts have been satisfied.
• Close outpaperwork forcontractsif applicable.
• Engage in lessons learned meetings to better future contracts/projects.
• Assistwith invoice discrepancy and questions.
• Conductsupplierinterviews and meetings.
  • Watch for newsuppliers that provide goods and/or services that would be beneficial toCooperative.
  • Request customer references,biographiesand information onplants, facilities, and officesfromsuppliersas needed.
  • Inform thesupplierofCooperativeprocurement procedures and appropriateCooperativecontact.
  • Updatesupplierfile information.
  • Meet withsuppliers onsite and at offsite conferencesin order tomaintaina professional relationship and keep up to date onsupplierofferings.
  • Discuss potentialsuppliers with the project manager.
  • Line up calls as needed.
• Assistwith coordination of procurement activitiesand other tasksasrequired.
• Safety
• Integrity
• Teamwork
• Reliability
• Decision Quality
• Organizational Agility
• Problem Solving
• Standing Alone
• Planning

Goals and Objectives

An employee filling this role is expected to meet changing and unique goals and objectives, as establishedby their supervisor, related to the broader area in which the employee is assigned.

Job Qualification Standards

Education and Training

• An undergraduate degree in supply chain, business, accounting, engineering, legal or a related field is required.
• Mustmaintaina valid driver’s license.

Experience

• Minimumof8years of experiencewithsupply chain,contracts,businesslawor related work.

Physical and Mental Demands

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the position.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing the duties of this position, the incumbentis primarily required tosit, stand, walk, stoop,bendandfrequentlyutilizea keyboard/computer. Specific vision abilities include close vision, peripheral vision, depthperceptionand the ability to adjust focus.

Mental demands: While performing the duties of this position, the incumbent willbe requiredto problem solve, read,writeand analyze data, work under schedules and deadline pressure,present information to others, work independently and use discretion and judgment for confidential or sensitive projects/issues.

Work Environment: While performing the duties of this position, the employee is exposed to an office environmentindoors andwill travel outdoors to multiple locations dependent on work.

Minnkota Power Cooperative supports employees through a strong total compensation package that includes a competitive pay and benefits package, along with career growth opportunities. The cooperative offers:

• Medical insurance
• Vision insurance
• 401(k)
• Pension plan
• Life insurance and AD&D
• Disability insurance
• Paid leave: Holidays and floating holidays, Vacation, Sick leave
• Employee Assistance Program
• Educational assistance
• Membership in select professional organizations

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.