Senior Content Management Specialist, UT Libraries

The University of Texas at Austin; Austin (TX); On-site; USD 46,000 - 60,000; Full time

Job summary

The University of Texas at Austin seeks a Senior Content Management Specialist in UT Libraries to oversee cataloging processes and manage student staff. The role emphasizes attention to detail, effective communication, and the ability to adapt in a dynamic environment. Responsibilities include the creation of metadata and oversight of outsourced cataloging, with a commitment to a diverse and inclusive work culture.

Qualifications

• Four years of library work experience or transferrable experience in administrative roles.
• Experience in training and supervising staff.
• Familiarity with cataloging practices and library resource organization.

Responsibilities

• Hires, trains, and supervises student employees for cataloging tasks.
• Coordinates outsourced cataloging operations and collaborates on policies.
• Creates descriptive metadata for digital repository materials.

Skills

Attention to Detail

Problem-Solving

Communication

Customer Service

Education

High school graduation or GED

Bachelor’s degree (preferred)

Tools

Integrated Library System

Alma Library Services Platform

Job description

Senior Content Management Specialist, UT Libraries

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Job Posting Title:

Senior Content Management Specialist, UT Libraries

Job Posting Title:

Senior Content Management Specialist, UT Libraries

Hiring Department:

UT Libraries

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Non-Exempt

Earliest Start Date:

Jul 14, 2025

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

The University of Texas Libraries advances teaching, catalyzes research, and democratizes learning in order to develop critical thinkers and global citizens. As an essential campus partner in building a rich research and learning ecosystem, we are committed to creating and sustaining a community that welcomes and respects all individuals, celebrates different perspectives and experiences, and fosters belonging. To learn more about UT Libraries, please visit our website: https://www.lib.utexas.edu/

Purpose

As a part of the Content Management unit within UT Libraries, the Outsourced Resources Team Lead is responsible for coordinating and processing shipments of materials being sent to third parties for cataloging. The position also hires, trains, and supervises student and hourly workers that support the department’s efforts to describe foreign language materials. This position reports to the Head of Outsourced and Strategic Resources.

Responsibilities

• Hires, trains, and supervises student employees and hourly workers to assist with the cataloging outsourcing processes, such as shipment preparation and descriptive metadata processing. Track and manage student and hourly worker budget.
• Coordinates operations for outsourced cataloging through a combination of delegation and individual hands-on work. Collaborates closely with the Head of Outsourced and Strategic Resources in setting team benchmarks and objectives and creating and implementing policies and procedures related to the prioritization, coordination, processing, and shipment of foreign language materials being cataloged by third-parties.
• Catalogs using non-MARC metadata: Creates descriptive metadata in MODS and/or other non-MARC metadata schemas for monographic and continuing resources materials being submitted to the UT digital repository.
• Participates in department meetings. Serves on committees, task forces, and working groups related to departmental responsibilities. Attends training initiatives as directed by supervisor or Head of Content Management.
• Other related functions as assigned.
  
  
  

Required Qualifications

• High school graduation or GED. Four years of library work experience or transferrable work experience including administrative, clerical, or customer service with increasing levels of responsibility.
• Familiarity working with and organizing library materials or resources in a variety of formats and languages.
• Familiarity with managerial, recruitment, and training processes.
• Experience working with an integrated library system/library service platform.
• Excellent attention to detail and high degree of accuracy in performing tasks.
• Demonstrated ability to exercise initiative, manage workflows, and problem solve.
• Demonstrated ability to work both independently and as a member of a team.
• Experience adapting to changing environments and priorities.
• Strong communication skills with a focus on customer service.
  
  
  

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor’s degree.
• Experience working in an academic library in an Acquisitions, Serials, or Technical Services environment.
• Experience with Alma library services platform.
• Experience developing workflows, sorting, shifting, packing/unpacking. Knowledge of current standard-cataloging practices and guidelines, such as RDA, AACR2, LCSH, LC Authorities, and PCC.
• Familiarity working with MARC records and OCLC Connexion cataloging tool.
• Strong organizational skills demonstrated by previous work experience.
• Knowledge of Library of Congress classification scheme.
• Experience helping to solve complex problems.
• Ability to contribute to a thoughtful, expressive environment, with a group of team leaders working together to create a constructive, open-minded, and innovative learning community.
  
  
  

We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleagues develop these preferred skills.

Salary Range

$46,000 + depending on qualifications

Working Conditions

• May work around standard office and library conditions.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.
• Climbing of stairs.
• Lifting and moving objects, bending, kneeling, walking, standing.
  
  
  

Work Shift

Monday – Friday between the hours of 7am and 6pm as arranged with manager. Flexible work arrangements available with up to two days/week remote.

Required Materials (PDF Preferred)

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
  
  
  

During your application, you will be asked the following questions:

• Please describe your experience with managing and organizing library materials, such as developing workflows, sorting, shifting, packing/unpacking, etc.
• Describe your managerial experience and familiarity with recruitment and training processes.
• Tell us about a time a project, meeting, or event you were working on was improved by incorporating different viewpoints or feedback.
  
  
  

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Marketing, Public Relations, and Writing/Editing

• Industries

  Higher Education

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