Senior Construction Project Coordinator

Omninet Capital; Beverly Hills (CA); On-site; USD 75,000 - 90,000; Full time

Job summary

Omninet Capital is looking for a detail-oriented Senior Construction Project Coordinator in Beverly Hills, CA. This role involves managing project documentation, coordinating with internal and external stakeholders, and supporting construction project management across a national portfolio.

The ideal candidate should have over 5 years of experience in construction coordination, excellent organizational skills, and proficiency with Microsoft Office and construction management platforms. Join a dynamic team dedicated to operational excellence and innovation!

Qualifications

• 5+ years of experience in construction coordination or related role.
• Experience supporting multifamily, commercial, or renovation projects.
• Strong understanding of construction project lifecycles and documentation.

Responsibilities

• Provide support to Director of Construction and field teams.
• Maintain and organize project documentation including contracts and RFIs.
• Ensure project records align with company standards and compliance.

Skills

Construction coordination

Project administration

Organizational skills

Communication skills

Tools

Microsoft Office Suite

Yardi

Procore

Autodesk Construction Cloud

Job description

Omninet Capital is a vertically integrated real estate investment, development, and property management firm headquartered in Beverly Hills, California. Founded and led by its principals, the firm owns and operates a diversified portfolio of multifamily and commercial assets across the United States.

With approximately 300 employees nationwide, Omninet manages every stage of the investment lifecycle in-house, including acquisitions, asset management, construction, property operations, accounting, legal, technology, and capital markets. Our vertically integrated model allows us to move quickly, make informed decisions, and execute projects with a high level of accountability and operational excellence.

As our portfolio continues to grow, we are seeking a highly organized and detail-oriented Senior Construction Project Coordinator to support construction and capital improvement projects across our national portfolio.

Position Summary

The Senior Construction Project Coordinator serves as a critical partner to our Director of Construction – CAPEX. This role is responsible for ensuring projects remain organized, documented, compliant, and on schedule from pre-construction through closeout.

The ideal candidate combines strong construction administration experience with exceptional organizational skills, a proactive mindset, and the ability to manage multiple projects simultaneously. This individual will help drive consistency, accountability, and operational excellence across a growing construction platform.

Key Responsibilities

Project Administration & Coordination

• Provide day-to-day support to Director of Construction and field teams across multiple projects.
• Maintain and organize project documentation, including contracts, drawings, specifications, permits, RFIs, submittals, change orders, meeting minutes, and closeout packages.
• Coordinate communication between internal stakeholders, contractors, consultants, vendors, and government agencies.
• Track project schedules, milestones, deadlines, and deliverables to ensure timely execution.
• Prepare meeting agendas, attend project meetings, and distribute accurate meeting minutes and action items.

Construction Documentation & Compliance

• Manage project filing systems and ensure documentation is complete, current, and audit‑ready.
• Track permits, inspections, compliance requirements, and regulatory milestones.
• Support contract administration, including vendor onboarding, insurance compliance, lien waivers, and subcontractor documentation.
• Ensure project records align with company standards, legal requirements, and internal controls.
• Assist with procurement activities, bid documentation, purchase orders, and vendor coordination.
• Support invoice review and processing, payment tracking, and budget reporting.
• Assist Director of Construction with cost tracking, change order logs, and financial documentation.
• Maintain accurate project cost records and assist with forecasting and reporting activities.

Project Controls & Reporting

• Monitor project schedules and support updates to construction timelines.
• Track project action items and follow through with stakeholders to ensure accountability.
• Prepare recurring project status reports for leadership and project teams.
• Assist with quantity takeoffs, material tracking, and project cost‑control initiatives.

Field Coordination & Quality Support

• Conduct periodic site visits to document project progress and support field coordination efforts.
• Assist with quality control documentation and project punch‑list tracking.
• Support RFI, submittal, and shop drawing review processes.
• Maintain as‑built drawings and closeout documentation throughout the project lifecycle.

Process Improvement

• Identify opportunities to improve project workflows, reporting, documentation standards, and construction administration processes.
• Support the implementation of technology, automation, and best practices to enhance project execution and transparency.

Qualifications

Required

• 5+ years of experience in construction coordination, project administration, project engineering, or a related construction management role.
• Experience supporting multifamily, commercial, hospitality, or large‑scale renovation projects.
• Strong understanding of construction project lifecycles, documentation, and project controls.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
• Ability to review construction drawings, specifications, and project documentation.
• Experience supporting projects across multiple geographic markets.
• Experience with construction management platforms such as Yardi, Procore, Buildertrend, Autodesk Construction Cloud, PlanGrid, or similar systems.
• Excellent organizational skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.

What Success Looks Like

• Project documentation is consistently accurate, organized, and fully vetted.
• Schedules, permits, and compliance milestones are proactively tracked and communicated.
• Vendors, contractors, and internal stakeholders receive timely communication and support.
• Leadership has clear visibility into project status, risks, budgets, and deadlines.
• Capex projects move efficiently from planning through closeout with strong administrative and operational support.

Why Join Omninet

At Omninet, you will work alongside experienced real estate, construction, and operational leaders who are committed to building exceptional assets and scalable processes. You will have the opportunity to contribute to projects across a national portfolio while helping shape the infrastructure and systems of a growing, entrepreneurial organization that values accountability, innovation, and execution.

Location: Beverly Hills, CA

Job Type: Regular, Full‑Time