Senior Construction Financial Analyst, Capital Projects

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 100,000 - 150,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Tuition assistance and reimbursement

Generous paid time off

Hybrid work schedule

Job summary

Harvard University, Faculty of Arts and Sciences seeks a Senior Construction Financial Analyst to oversee capital construction finances, manage budget reconciliation, and support planning and reporting across multiple projects. Hybrid work schedule with on-campus and remote elements; requires strong Excel skills, background in higher education finance, and ability to work with CAPs and OPRP teams.

This role offers opportunities to influence multimillion-dollar programs and collaborate with

Qualifications

• Bachelor’s degree or equivalent work experience required.
• Minimum 7 years’ relevant work experience
• Experience in construction project management and budget oversight preferred.

Responsibilities

• Prepare and submit funding requests for capital construction projects and track their approval.
• Process invoices, monitor payments, and ensure proper contract execution.
• Collaborate with PMs/OPMs on monthly reporting and executive summaries.
• Maintain data integrity across financial systems and project records.
• Support closeout processes for capital construction projects and audits.

Skills

Construction project management

Budget oversight

Higher education experience

Non-profit management

Excel proficiency

Education

Bachelor’s degree or equivalent work experience

Tools

Excel

General ledger systems

Job description

Company Description

By working at Harvard University, you join a vibrant community thatadvances Harvard's world-changing mission in meaningful ways,inspires innovation and collaboration, and builds skills andexpertise. We are dedicated to creating a diverse and welcomingenvironment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart ofHarvard University. It is the home of Harvard’s undergraduateprogram (Harvard College, founded in 1636) as well as all ofHarvard’s Ph.D. programs (the Harvard Kenneth C. Griffin GraduateSchool of Arts and Sciences, founded in 1872), Harvard Athleticsand the Division of Continuing Education. The 40 academicdepartments and 30+ centers of the FAS support a communityunparalleled in its academic excellence across the broadest rangeof liberal arts and sciences disciplines. Together, the FAS seeksto foster an environment of ambition, curiosity and sharedcommitment to knowledge and truth that elicits excellence from allmembers of our community and prepares the next generation ofleaders through a transformative educational experience.

Job Description

Job Summary:

Facilitate diverse financial analysis for aschool/unit and assist department management with their financialplanning efforts, budget analysis and monthly reporting.

Job-Specific Responsibilities:

The Senior Construction Financial Analyst supports the oversight ofthe day-to-day financial responsibilities of the Office of PhysicalResources and Planning (OPRP’s) capital construction projects,assists with the Capital Construction Planning efforts, liaiseswith the Capital Planning& Project Services (CAPS) office, andassists with monthly reporting. The position will also supportcapital construction project controls management – financial,contract, and compliance. Capital construction projects typicallymanaged by the Faculty of Arts and Sciences (FAS)Capital Projectsgroup range from ~\$500K to over \$100M. Projects occur in any of theFAS’s268 buildings: science laboratories, museums, libraries,classrooms, residences, athletic facilities, and administrativespaces.

Financial Support

• Perform monthly reconciliation of capital construction projectcosts and A/P adjustments, process journals, and upload monthlycharges into PRESTO (OPRP Finance systems for operations, planning,and construction) ensuring timely and accurate budget actuals.
• Support preparation of the $1.5 billion FAS Multi-Year CapitalConstruction Plan andprovide financial and ad hoc analysis andreporting.
• Collaborate with FAS Finance and FAS Development Office totrack and reconcile fundingfor equity-financed projects.
• Use the Faculty Review, Offer, Professorship, and Searches(FROPS) system to plan for faculty appointment searches and updatebudget data in liaison with FAS Finance.
• Provide financial assistance on capital projects managed by theOwner's Project Manager(OPMs).

Project Support

• Prepare, review, and submit funding and closeout requests (CAPSforms) for capital construction projects and track their approvalprogress.
• Work with Project Managers (PMs) to process invoices, trackpayments, and verify execution of contracts.
• Collaborate with PMs and OPMs on the monthly Executive SummaryReporting process required by Central Administration on capitalprojects over $5M and consolidate the output into one document forreview by Senior Management.
• Manage project information in project management tools andassure data integrity across financial systems.
• Ensure full execution of construction contracts prior to billpaying.
• Work with the University Auditor to review contract/actualrates and mark-ups.
• Support the closeout process for capital construction projectsby ensuring accurate billing(i.e. permits, hazmat…).

Working Conditions:

Work is performed in an office setting;Hybrid schedule: three (3) days on campus (2 days WFH) after 90-dayOrientation & Review and fully up and running

Physical Requirements:

Sitting and using near vision forreading and computer work for extended periods of time

Qualifications

Basic Qualifications:

• Bachelor’s degree or equivalent work experience required
• Minimum of 7 years’ relevant work experience

Additional Qualifications and Skills:

• Experience in construction project management, property budgetoversight, higher education, or non-profit management stronglypreferred.
• Working knowledge of capital construction accounting principlesstrongly preferred.
• Experience with general ledger, general accounting practices,and financial systems.
• Working knowledge of capital construction accountingprinciples.
• Strong, demonstrable Excel skills and hands-on experience withanalysis and data query tools (e.g., pivot tables, SUMIF, VLOOKUPfunctionality, formulas, etc.)
• Ability to build strong relationships with people at all levelsof the organization.
• Collaborative working style with strong attention to detail andproblem-solving skills; able to work independently, cooperatively,and with interruptions.
• Organized, dependable, and have a positive, pitch-in attitude,excellent interpersonal, proofreading, and financial record-keepingskills.
• Excellent judgment, initiative, and follow-through areessential.
• Strong oral and written communication skills.

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Compensation Range/Rate: The salary will be determinedbased on the position and the candidate’s relevant experience.
• Visa Sponsorship Information: Harvard University isunable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Education, Criminal,Credit
• Other Information: All formal offers will be made by FASHuman Resources

Work Format Details

This position has been determined by school or unit leaders thatsome of the duties and responsibilities can be effectivelyperformed at a non-Harvard location. The work schedule and locationwill be set by the department at its discretion and based uponoperational needs. When not working at a Harvard orHarvard-designated location, employees in hybrid positions mustwork in a Harvard registered state in compliance with theUniversity’s Policy on Employment Outside of Massachusetts .Additional details will be discussed during the interview process.Certain visa types and funding sources may limit work location.Individuals must meet work location sponsorship requirements priorto employment.

Salary Grade and Ranges

This position is salary grade level 058. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed tosupport a healthy work-life balance and your physical, mental andfinancial wellbeing. Because here, you are what matters. Ourbenefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage startingon day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuitionassistance and reimbursement
• Commuter benefits, discounts and campus perks

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination . We seek talentfrom all parts of society and the world, and we strive to ensureeveryone at Harvard thrives. Our differences help our communityadvance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexualorientation, gender identity, veteran status, religion, disability,or any other characteristic protected by law or identified in the university's non-discrimination policy . Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life freefrom harassment and discrimination.