Senior Construction Contract Administrator

HDR, Inc.; Raleigh (NC); On-site; USD 90,000 - 120,000; Full time

Job summary

HDR, Inc. is seeking a Senior Construction Contract Administrator for an on-site role in Raleigh, NC. The position supervises construction administration activities and ensures contract compliance with project documentation controls, RFIs, submittals, and change orders.

The role involves coordinating with the Owner, design teams, and third-party stakeholders, maintaining records, and producing project reports to support successful delivery on healthcare projects.

Qualifications

• 7 years contract-related experience; advanced degree or contract certification may substitute for years of experience.
• Proficient with Microsoft Office, including complex Excel spreadsheets.
• Excellent writing and people skills.
• Strong math, analytical and organizational skills.

Responsibilities

• Represent HDR in construction administration per contract requirements and procedures.
• Intake, review, log, and track RFIs, submittals, and change items for compliance.
• Draft correspondence, responses, change orders, and other contract docs.
• Prepare monthly project reports, summaries, dashboards, and status updates for the Owner.
• Attend meetings and document minutes; track action items to closure.
• Review contractor schedules and assist with look-ahead planning and coordination.

Skills

Contracting concepts

MS Excel

Communication

Time management

Team player

Education

Bachelor's degree in Architecture/Engineering/Construction Management

Licensed architect or engineer (preferred)

Tools

MS Office Suite

Job description

Senior Construction Contract Administrator

Location: Raleigh, North Carolina, United States. Works on-site with the client for the duration of construction.

Construction Administration & Contract Compliance

• Represent HDR in construction administration activities in accordance with contract requirements, policies, and applicable procedures.
• Intake, review, log, and track RFIs, submittals, potential change items, and other contractor correspondence for contractual and procedural compliance.
• Identify appropriate distribution lists and route documents to appropriate stakeholders for review and response.
• Track responses and ensure timely closure of all construction correspondence through project document control systems.
• Draft correspondence, responses, task orders, change orders, and other contract-related documentation.
• Conduct project observations to determine the progress of the work and general compliance with contract documents.
• Coordinate and assist with providing clarification and enforcement of construction documents, including processing of contractor requests for information.
• Obtain, review, process, document and maintain records relevant to a project, including but not limited to claims, change proposals and change orders, request for information, correspondence, payment application, contract documents, and other related documentation.
• Demonstrate knowledge while performing QA/QC reviews.
• Perform other duties as needed.

Document Control, Reporting & Pay Applications

• Maintain accurate and complete project records, logs, and correspondence files in project management systems.
• Coordinate with design team staff to ensure documents are properly filed, indexed, and retrievable.
• Prepare monthly project reports, summaries, dashboards, and status updates for the Owner.

Meeting Support & Project Coordination

• Attend weekly construction solutions meetings, look-ahead schedule meetings, and other project meetings on behalf of the Owner's team.
• Prepare clear, accurate, and detailed meeting minutes documenting discussions, decisions, action items, responsible parties, and due dates; obtain approval of meeting minutes from attendees.
• Distribute meeting minutes in accordance with established procedures and track action items to closure.
• Assist HDR's Project Manager by identifying unresolved issues, recurring risks, and coordination concerns discussed during meetings.
• Coordinate with third‑party stakeholders as needed.

Schedule Awareness & Look-Ahead Review

• Review and understand contractor‑provided schedules and short‑term planning documents.
• Assist the Construction Manager in tracking planned versus actual activities and identifying potential conflicts, constraints, or coordination issues.
• Coordinate with construction management, inspection staff, and third‑party stakeholders to verify upcoming work activities reflected in look‑ahead schedules.
• Maintain logs or summaries of activities and required actions as directed.

Claims & Dispute Support

• Support HDR's Project Manager with research, documentation review, and fact‑finding related to disputes and claims.
• Assist in development of fact‑finding reports, chronologies, and position papers to support dispute resolution and claims avoidance.
• Maintain organized and complete records to support negotiations and issue resolution.

General Support

• Advise HDR's Project Manager and project staff of document status, outstanding actions, and administrative risks.
• Perform other construction administration and project support duties as required to support successful project delivery.

Preferred Qualifications

• Licensed architect or engineer, local candidates are preferred.
• Ability to interpret construction schedules.
• Ability to problem‑solve and provide solution sets to HDR's Project Manager.
• Bachelor's degree in Architecture, Engineering, Construction Management, Construction Technology, or a combination of education and relevant experience.
• Demonstrated construction administration experience on large healthcare projects.
• Fundamental understanding of contracts and familiarity with codes and laws governing construction.
• Ability to read and interpret construction drawings and specifications and identify discrepancies or conflicts within documents.
• Ability to work in a team environment.

Required Qualifications

• 7 years contract‑related experience; advanced degree or contract certification program may substitute for years of experience.
• Working to expert knowledge of contracting concepts and company and client requirements.
• Professional, self‑motivated, well‑organized and detail‑oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast‑paced environment.
• Ability to work independently and meet deadlines, with minimal management oversight.
• Proficient with Microsoft Office software, including complex MS Excel spreadsheets with formulas.
• Excellent writing and people skills.
• Strong math, analytical and organizational skills.
• An attitude and commitment to being an active participant of our employee‑owned culture is a must.
• Sponsorship (visa) for US employment authorization is not available now or in the future for this position.

Industry: Architecture

Schedule: Full-time

Employee Status: Regular

Business Class: Health ARC

Job Posting Date: Jul 13, 2026