Senior Compliance Officer (AEB #34893)

New Mexico Department of Justice; Santa Fe (NM); On-site; USD 50,000 - 70,000; Full time

Job summary

The New Mexico Department of Justice is seeking a meticulous investigator to perform final review of architect registration applications and support the Exam Reciprocity Committee.

The role includes investigating complaints under the Architectural Act, preparing reports, coordinating rule changes, and maintaining disciplinary data for the Board and related agencies. A Bachelor's degree and 1 year of relevant experience are required, with up to 5 years substituting education for experience.

Qualifications

• Interpersonal communication skills.
• Independent investigations and internal audits.
• Experience in investigations, regulation, policy, statutory, and compliance.
• Conducting rule and disciplinary hearings.
• Processing and organizing files.
• Creating and maintaining spreadsheets.
• Utilizing Microsoft Office Programs.
• Able to multitask.

Responsibilities

• Investigate complaints filed with the Board alleging violations of the Architectural Act.
• Complete investigations including fact finding, documentation and interviews.
• Review applications and investigate candidates for registration/licensure monthly.
• Work with Enforcement Subcommittee to resolve cases prior to notices.
• Create and maintain internal reports and update disciplinary databases.
• Audit registrants for continuing education compliance after renewals.
• Prepare rule changes and coordinate with the Rules and Regulations Committee.

Skills

Interpersonal communication

Investigations

Regulation & policy

Disciplinary hearings

File organization

Spreadsheets

Microsoft Office

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Job description

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For more Job Requirements & Classification Description:

This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.

Why does the job exist?

This position will be responsible for final review of applications to determine applicants have met the standards for registration. Incumbent will provide documentation regarding applications for the Exam Reciprocity Committee. This includes investigating complaints at the direction of the Board of Examiners for Architects Enforcement Subcommittee and working with the Rules and Regulations Committee regarding changes to the Rules and Acts as the liaison with the State Records and Archives regarding rule changes, hearing, and
notices.

How does it get done?

• Investigate complaints filed with the Board alleging violations of the Architectural Act regarding unlicensed individuals, licensed individuals and applicants.
• Complete investigation which includes fact finding, compiling documentation, interview(s) of complainant, visit project sites where violations have occurred and examines pertinent documentation which validates or discredits allegation of violations based on findings, creates reports and/or spreadsheets to validate and/or justify finding, the report(s) are provided to the Board's Enforcement Subcommittee.
• Reviews applications and investigates the candidate for registration/licensure to ensure applicants meet the requirement(s) of the Architectural Act, Rules and Regulations on a monthly basis.
• Work with the Enforcement Subcommittee to resolve the number of cases prior to issuance of a Notice of Contemplated Action.
• Creates, updates and maintains internal reports, spreadsheets of investigations/complaints and updates the National Council of Architectural Registration Boards Disciplinary data base on settlement agreements.
• Audit registrants who successfully meet the continuing education requirements after each renewal year.
• Responsible for preparing rule changes, working with Rules and Regulation Committee to review and approve all rule changes of the Board, meet State Record and Archives deadline of submitting rule changes to be published and preparing packets of the rules with changes, finding a transcriber for all Board rule hearing and all disciplinary hearings.

Who are the customers?

• Public
• Constituents
• Board staff and Board Members
• Current licensed Architects
• Vendors
• New Mexico Government Agencies, Municipalities, Counties, Etc.

Ideal Candidate

• Interpersonal communication skills
• Independently conduct investigations and internal audits
• Experience in investigations, regulation, policy, statutory, and compliance.
• Conducting rule and disciplinary hearings.
• Processing and organizing files.
• Creating and maintaining spreadsheets.
• Utilizing Microsoft Office Programs.
• Able to Multitask

Bachelor's degree in any field of study from an accredited college or university and one (1) year of experience in investigations, regulation, policy, statutory, and/or contract compliance. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience

Employment Requirements

Must possess and maintain a valid Driver's License. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment. Pre-employment nationwide criminal background check is required and employment is conditional pending results

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. In-state and out-of-state travel may be required. Ability to lift up to 50lbs.

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.