SENIOR CLERK - 64049098

My Florida CFO; Quincy (FL); Hybrid; USD 36,000 - 60,000; Full time

Benefits offered by this job

Annual and Sick Leave benefits

Nine paid holidays and one Personal

State Group Insurance coverage

Retirement plan options

Job summary

The Florida Department of Health in the state of Florida seeks a frontline administrative support professional to assist clients, manage information flow, and support program operations. The role emphasizes accuracy, independence, and adherence to procedures to ensure service quality.

Responsibilities include client intake, payment handling, HMS data entry, vital records backups, and coordinating appointments across multiple programs.

Qualifications

• All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English.

Responsibilities

• Greets and assists clients upon arrival and handles intake and receipts.
• Performs payment handling and cash management with accurate receipting.
• Performs detailed data entry of demographic, financial, and insurance information in HMS.
• Backups medical records by copying, scanning, and sending documents as needed.
• Processes birth and death certificates and supports vital statistics backup duties.
• Schedules and reschedules client appointments across multiple programs and clinics.
• Performs additional related duties as assigned by management.

Skills

Customer service

Data entry

Communication

Attention to detail

Policy adherence

Record keeping

Job description

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

This position is classified as a frontline administrative support role responsible for assisting clients, managing information flow, and supporting operational functions within the Health Department. This role contributes to efficient service delivery by performing client intake activities, processing payments, maintaining accurate records, coordinating appointments across multiple programs, and providing backup support for vital records. Work is performed with independence and requires strong attention to detail, effective communication, and adherence to established procedures to ensure compliance and quality of service. This position reports directly to the Program Manager and supports departmental operations through related duties as assigned.

Customer Service & Client Intake

Greets and assists clients upon arrival, verifies intake information, and issues receipts for services. Provides general information, answers client questions, explains service costs, and informs clients of any past due balances while attempting collection when appropriate. Updates basic client information in HMS during check-in. Handle incoming Health Department phone calls, providing information and directing callers to the appropriate staff or services.

Payment Handling & Cash Management

Accepts and records payments made by cash, check, or credit card. Maintains and secures the cash drawer, balances it daily, ensures accurate receipting, and enters billing information each day.

Data Entry & Records Management

Performs detailed data entry by entering and updating demographic, financial, and insurance information in HMS. Scans and uploads supporting documents, verifies insurance coverage using available databases, and maintains accurate electronic records. Supports Medical Records by copying, scanning, and faxing medical documents to legal entities or medical offices as needed.

Vital Statistics Backup Duties

Processes birth and death certificates by reviewing applications and supporting documentation for accuracy. Ensures the secure handling and proper accounting of certified paper used for issuing official Vital Statistics documents.

Appointment Scheduling & Program Support

Schedules and reschedules client appointments in HMS according to clinic templates, including services for Breast and Cervical, TB, Epilepsy, and Insulin program clients. Sends appointment reminders, mails program applications, determines program eligibility, and ensures financial and insurance information is accurate and complete.

Other Duties

Performs additional related responsibilities as assigned by management.

Required Knowledge, Skills, and Abilities

• Ability to prepare reports and correspondence.
• Ability to plan, organize and coordinate work activities.
• Ability to develop and implement office procedures.
• Ability to follow instructions.
• Ability to review data for accuracy and completeness.
• Ability to perform basic arithmetical calculations.
• Ability to communicate effectively.

Qualifications

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English.

Preferred – Bi-lingual

Florida Department of Health Mission, Vision, and Values

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

Innovation: We search for creative solutions and manage resources wisely.

Collaboration: We use teamwork to achieve common goals & solve problems.

Accountability: We perform with integrity & respect.

Responsiveness: We achieve our mission by serving our customers & engaging our partners.

Excellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work

Florida Department of Health (Gadsden County Health Department)

278 LaSalle Leffall Dr. Quincy, FL 32351

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location

QUINCY, FL, US, 32351 QUINCY, FL, US, 32353

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.