SENIOR CLERK - 64005617

State of Florida; Sarasota (FL); On-site; USD 35,000 - 36,000; Full time

Benefits offered by this job

Annual and sick leave

9 paid holidays

State employee health insurance

Retirement plan options

Job summary

The State of Florida, Department of Health in Sarasota, is seeking a Senior Clerk to perform mandated school health screenings and clerical support for immunization and record reviews. The role requires organizing equipment, scheduling, and coordinating with nurses across Sarasota County schools.

Candidates must have strong written communication, attention to detail, and proficiency with Microsoft Office. Travel to multiple school sites is required.

Qualifications

• Ability to independently prepare written materials.
• Ability to organize workload and meet deadlines.
• Ability to effectively communicate with staff and the public.
• Ability to interact appropriately with others and maintain effective working relationships.
• Ability to adjust to changes in work environment and responsibilities.
• Experience with Microsoft Office products including Outlook, Word, and Excel.

Responsibilities

• Performs mandated screenings for vision, height/weight and assists nurses.
• Meets screening schedules and prepares/organizes supplies for transport to schools.
• Records each student's screening results on the computer.
• Conducts vision screenings in compliance with Florida statutes.
• Measures and records height and weight for students.
• Assists nurses with scoliosis screenings and site rotations.
• Attends pre-screening and refresher trainings and trains new screeners.
• Assists with screening letters and reports for mandated screenings.

Skills

Written materials

Organization

Communication

Interpersonal skills

Adaptability

MS Office

Education

Driver's license

Job description

Select how often (in days) to receive an alert:

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:887432

Agency: Department of Health

Working Title: SENIOR CLERK - 64005617

Position Number:64005617

Salary: $34,760.18 - $34,999.90 annually

This position follows the ten-month academic calendar for Sarasota County Schools, earning$1,336.93 - $1,346.15/ biweekly.

Your Specific Responsibilities

• Performs Mandated Screenings for Vision, Height/Weight and assist nurses during Scoliosis Screenings for Public/Charter School Students in Sarasota County:
  • General Screening
  • Assembles supplies and screening equipment for transport to schools.
  • Prepares a screening schedule at each school if school staff has not done so. If school staff has prepared a schedule, review and revise as necessary.
  • Records each student's individual screening results on the computer
• Vision Screening
  • Conducts vision screenings on students in compliance with Florida Statutes. Screenings will include some or all of the following depending upon grade level:
    • SPOT Vision
    • Color
• Measures Height and Weight of Public/Charter School Students in the County
  • Measures the height (in inches) of all students in compliance with Florida Statutes and record individual results on the computer.
  • Weighs each student in the targeted grades and record individual results on the computer.
• Scoliosis Screenings
  • Assists nurses with mandated scoliosis screenings as requested.
  • Ensures that students are rotated to scoliosis screening site.
  • Instructs nurses to record screening results on the computer.
• Participates in Clerical Meetings
  • Participates in pre-screening meeting in August
  • Attends all scheduled refresher trainings.
  • Assembles all screening equipment to ensure it is in working order.
  • Trains newly hired screeners as needed.
• Participates in post-screening meeting second semester
  • Shares problems.
  • Suggests solutions to problems.
  • Suggests ways to improve the process.
• Assists with screening letters and reports for mandated screenings.
  • Runs letters and reports and help with mailings.
  • Runs second vision letters and reports.
  • Helps prepare the next year’s screening schedule.
• Assists with online student health record reviews.
  • Determines compliance with Florida Statutes for immunizations.
  • Searches electronic files and FLSHOTS to determine immunization status.
  • Certifies and enter vaccinations as needed in FLSHOTS.
  • Provides Registrar with letters to send to parents when incomplete or inaccurate immunization data is received.
  • Tracks immunization status of students and work with school personnel on compliance issues.
  • Provides immunization information to new registrars and provide remedial training as needed.
  • Updates letters and forms to ensure up-to-date immunization information.
  • Prepares letters for mailing to parents of students with upcoming immunizations (have temporary exemptions)
  • Assists with collection and compilation of grades K & 7 immunization data for annual compliance report.
• Determines compliance of physical exam as full system check.
• Runs and interprets immunization reports.
• Accesses electronic immunization information in Florida Shots (FLSHOTs) and upload to students’ electronic record and enter vaccines into student information system.
• Visits private schools and reviews any KG or 7th grade records that have not been reviewed.
  • Writes letters for students not in compliance for immunizations and physicals.
  • Follows-up with schools until all students are in compliance.
• Performs other related duties as assigned per supervisor’s instructions
  • Provides services prior to and following disasters as needed.
  • Attends team meetings, Department of Health (DOH)-Sarasota staff meetings and participates in staff development activities when appropriate.
  • Maintains client confidentiality in a manner consistent with chapter 384.29, and DOH policy.
  • Follows Department of Health rules and regulations and departmental policies and procedures.
  • Performs related duties as necessary with adjustable scheduling

Required Knowledge, Skills, and Abilities

• Ability to independently prepare written materials
• Ability to organize workload and meet deadlines
• Ability to effectively communicate with staff and the public
• Ability to interact appropriately with others and maintain effective working relationships
• Ability to adjust to changes in work environment and responsibilities.
• Ability to operate various machines and equipment such as computers, copiers, fax machines, etc.
• Experience with Microsoft Office products including Outlook, Word, and Excel

Qualifications

• Valid driver’s license

Preferred –

• Experience with Microsoft Office products
• Experience with data entry
• School Health experience

Florida Department of Health Mission, Vision, and Values

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be HealthyState in the Nation.

Values:

Inovation: We search for creative solutions and manage resources wisely.

Collaboration: We use teamwork to achieve common goals & solve problems.

Accountability: We perform with integrity & respect.

Responsiveness: We achieve our mission by serving our customers & engaging our partners.

Excellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work

The Landings

1950 Landings Boulevard

Sarasota, FL 34231

and

William L. Little Health & Human Services Center

Sarasota, FL 34237

Incumbent will be required to travel to schools throughout Sarasota County.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

Positions assigned to School Health may follow either a 10‑month or 12‑month work schedule, depending on program needs and available funding. Work assignments during summer months vary by location. Your specific work schedule, summer assignment expectations, and leave eligibility will be communicated by your hiring manager or program leadership.

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

SARASOTA, FL, US, 34231

Nearest Major Market: Sarasota
Nearest Secondary Market: Tampa

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.