SENIOR CLERK - 55004342

State of Florida; Lake City (FL); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental & vision insurance

State retirement package

10 paid holidays

Vacation and sick leave

Tuition waiver

Job summary

State of Florida Department of Transportation (FDOT) in Lake City, FL is seeking a temporary, full-time administrative support role. The position involves front desk duties, records management, budgeting, and HR-related tasks to keep operations running smoothly.

You will coordinate meetings, manage correspondence, and assist with procurement, travel reimbursements, and training tracking. Strong organization, communication, and proficiency with MS Office are required.

Qualifications

• Knowledge of office procedures and practices.
• Knowledge of budget management and/or procurement of goods and services.
• Knowledge of records and files management.

Responsibilities

• Provide front desk receptionist coverage and general admin support.
• Prepare memorandums, letters, reports, presentations and schedules.
• Coordinate conferences and meetings; maintain scheduling and materials.
• Maintain SharePoint and use Microsoft software/applications.
• Process fiscal paperwork, invoices and warrants; track budget.
• Prepare travel documents and reimbursements.
• Assist with recruitment and HR paperwork.
• Support staff training planning and tracking.
• Assist inventory processes for property and equipment.
• Participate in special events committees and emergency recovery efforts.

Skills

Reading & interpretation of rules

Spelling grammar punctuation

Planning & coordinating

Communicating with customers

Independent planning

Following instructions

Education

High School Diploma or GED

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

State of Florida Department of Transportation

Anticipated Hiring Salary: $1,620.80/Biweekly ($42,140.80/Annually)

Please Note: This is a temporary position

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

FDOT - Lake City Operations/Maintenance

710 NW Lake Jeffery Road, Suite #101

Lake City, Florida 32055

Your Specific Responsibilities:

Perform front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communication/switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Office Operations Manager. Performs administrative support duties and responsibilities assisting the staff. Creates memorandums, letters, spreadsheets, reports, presentations and schedules consistent with approved formats as needed by staff. Reviews and distributes mail. Coordinates, schedules and sets up conferences and meetings for the Office/Section. Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks. Maintains and updates SharePoint site as needed.

Prepares and processes fiscal paperwork for purchases made by Electronic Procurement Requisitions, Local Purchase Orders and Purchasing Card charges in Works according to current directives and procedures. Process invoices/warrants in accordance with provisions and requirements of Section 215.422. F.S.. Assists with tracking and reporting operating budget expenditures and encumbrances. Prepares travel documents and travel reimbursements.

Prepares personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations. Works with management and staff to prepare, and research as necessary, personnel paperwork in accordance with department requirements. Keeps up-to-date on the latest Human Resources procedures and policies. Disseminates information via various methods i.e., e-mail, flyers, posters, one-on-one briefs or in group settings. Coordinates with the District Human Resource (HR) office to assist employees with general human resource issues, Family Medical Leave Act, Worker's Compensation, People First System and job opportunities.

Acts as Training Coordinator responsible for gathering, organizing, inputting and disseminating training information for/to staff. Assists Leadership in the development of staff annual training plan. Responsible for maintenance of plans folders and timely update of staff training information. Updates and distributes tracking tools for monitoring mandatory and position required training.

Provide support in the annual inventory process by locating and scanning assigned property and equipment.

Serves on and supports and special events committees such as Safety Coordination, Employee Orientation, and Awards and Recognition as needed.

Assist in Emergency Operation Recovery Efforts.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Knowledge of office procedures and practices.
• Knowledge of budget management and/or procurement of goods and services.
• Knowledge of records and files management.

Skills in:

• Skill in reading, understanding and applying applicable rules, regulations, policies and procedures.
• Skill in using correct spelling, grammar and punctuation.
• Skill in planning, organizing and coordinating work assignments.
• Skill in listening to and understanding the needs of both internal and external customers.
• Skill in independent planning, coordinating, completing and tracking the status of assignments.
• Skill in following oral and written instructions.

Ability to:

• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect information/data and review for accuracy and completeness.
• Ability to use office equipment, Microsoft software applications, and databases.

Other Job-Related Requirements:

• Responsible for adhering to the provisions and requirements of Section 215.422,F.S., related State Comptroller's rules, and Department of Transportation's invoice processing and warrant distribution procedures.
• Utilizes business plans as an integral part of daily work activities in support of the Department's/Unit Plans to accomplish the mission of the Department.
• On an as needed basis may be required during periods of emergency and/or disaster recovery upon request by appropriate authority, to work beyond established work schedule at night and/or state-wide, including weekends.
• Overnight travel may be required for statewide meetings, training, conferences or seminars.
• The incumbent of this position is required to work with and around Department of Corrections inmates.
• This position is required to respond before, during and following emergency situations.

Minimum Qualifications:

• High School Diploma or Certificate of High School Equivalency.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

SPECIAL REQUIREMENTS:

You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, provide a letter of Registration Exemption from the SSS, or provide other documentation as proof of an exemption.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.

If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.

In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affimitive Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at [phone] for assistance.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.