Senior Capital Projects Administrator

NJ TRANSIT; Newark (NJ); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Comprehensive health insurance

Flexible spending account

Life insurance

Paid leave

Tuition assistance

Pre-tax commuter benefits plan

Retirement plans: 401(a) and 457(b)

401(k) company match

Job summary

NJ TRANSIT, a major transportation agency, seeks a qualified professional to manage capital project budgets, funding drawings, and related reporting. The role supports project managers with grant funding and budget changes, ensuring documentation is accurate and aligned with agency policies.

The position involves coordinating with multiple stakeholders, monitoring funding status, and providing guidance on funding requirements to keep projects on track and compliant with state and federal

Qualifications

• Bachelor’s degree or higher with progressive experience in capital project administration, grants funding, or related areas.

Responsibilities

• Review and manage project budgets, funding needs, and schedule alignment with funding agencies.
• Approve budgets, purchases, and requisitions; verify funds and ensure timely payments to vendors.
• Prepare quarterly reports for funding agencies and senior management; support grant closeout processes.

Skills

Budget oversight

Grant administration

Financial reporting

Project coordination

Education

Baccalaureate Degree in Public Administration or related field

Tools

CPAS system

Job description

Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets our customers to their destinations on time—and we’re looking to hire talented folks with a love of learning to make it all possible.

Summary

The specifications outlined are intended to present a descriptive list of the range of duties performed by employees in this position. The specifications are not intended to reflect all duties performed within the job.

Responsible for, processing Baseline Budget Sheets, Project Schedule and funding draw down needs. Establishing, revising & reprogramming of capital funds at the project managers request. Reporting to senior management on status of capital funding. Identify capital funding changes, needs and coordinate/process with appropriate documentation. Provides day-to-day counsel to project managers on all internal/external funding aspects that may affect the project.

Roles And Responsibilities

The specifications outlined are intended to present a descriptive list of the range of duties performed by employees in this position. The specifications are not intended to reflect all duties performed within the job.

• Uses knowledge of individual projects scopes, schedules, and cash flow projections to scrutinize projects from funding agencies perspective. Assures identification, correction and/or prevention of situations which would jeopardize project funding or overall relationship with funding partners. Provides early warning of budget overruns and allows corrective action
• Review and recommend approval of project budgets, purchase, and check requisitions. This includes fund verification through FTA budget revisions narratives and/or requesting DOT fund changes and details as to how project data is to be entered into the Capital Project Accounting System (CPAS). Also, responsible for receipting of departmental invoices to allow timely payment to vendors.
• Reviews, edits, and updates FTA, NJTPA, SJTPA and DVRPC quarterly reports. Contributes to state and PANYNJ status reports and other routine or specialized reports, and prepares for funding agency review meetings
• Performs functions during grant closeout process by checking compatibility between budgets, costs, and grant award, and corrects irregularities. Provides documentation and requests invoices on an as-needed basis to draw down funding.
• Assists Manager, in tracking funds management and administration of all grants received annually from the federal and state governments.
• Routes grant agreements to all internal involved parties for their review and sign-off. Assembles and addresses various department concerns for the Manager’s review prior to execution.
• Coordinates the submittal of executed grants, extensions, and modifications to grants to the CP&As Grant Compliance unit and Finance.
• Represents Manager at meetings when necessary.

Education, Experience And Qualifications

• Baccalaureate Degree in Public Administration, Business Administration, Finance, Accounting, or related area and three (3) years of progressive experience in capital project administration, grant funding preparation and administration, capital programming/budgets or any combination of the three areas.

At NJ Transit, you will enjoy a competitive salary and excellent benefits package:

• Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision
• Flexible Spending Account
• Life Insurance
• Paid Leave
• Tuition Assistance
• Pre-Tax Commuter Benefits Plan
• Retirement Plans
• 401(a) - Retirement plan with a 6% employer contribution
• 401(k) - Retirement saving plan with up to an 3% company match
• 457(b) - Deferred Savings Plan

NJ TRANSIT is an Equal Opportunity Employer