Senior Budget Accounting Analyst

Vanderbilt University; Nashville (TN); On-site; USD 50,000 - 70,000; Full time

Job summary

A prestigious university located in Nashville, Tennessee, is seeking a Senior Budget Accounting Analyst to oversee financial processes for PhD students. This role involves onboarding, payment processes, and managing tuition, health insurance, and funding changes. The ideal candidate will have a bachelor's degree and strong interpersonal skills, as well as experience in human resources. This full-time position is suitable for someone at a mid-senior level in accounting or finance.

Qualifications

• Must have a bachelor's degree or equivalent experience.
• Strong interpersonal skills required for effective communication.
• Experience with human-resources administration is preferred.

Responsibilities

• Provide human-capital management for School of Medicine students.
• Handle onboarding and funding changes for PhD students.
• Process tuition and health-insurance payments each semester.

Skills

Strong interpersonal and written/verbal communication skills

Analytical and problem-solving skills

Proficiency with word processing, spreadsheets, and database software

Education

Bachelor's degree from an accredited institution

Tools

Vanderbilt ERP (Oracle Cloud/SkyVU)

Job description

Join to apply for the Senior Budget Accounting Analyst role at Vanderbilt University.

Position Summary

This position will serve as team leader and back‑up for the Administrative Officer. The Senior Budget and Accounting Analyst is a key individual contributor responsible for facilitating the financial processes for PhD students in several programs across the School of Medicine at Vanderbilt University. The role acts as a Human Capital Manager for those individuals, ensuring onboarding and payment processes are completed, and ensures tuition, health insurance, and other financial activities are satisfied within the financial system.

About the Work Unit

The Office of Biomedical Research Education and Training (BRET) supports and coordinates graduate education, postdoctoral training, minority affairs, career development, and educational technology initiatives for the Vanderbilt biomedical research community. It includes the Office of Career Development ASPIRE Program and the Office of Outcomes Analysis and works closely with the Office of Postdoctoral Affairs, the Postdoctoral Association, and has extensive responsibility for training grant applications and administration.

Key Functions and Expected Performance

• Provide human‑capital management for School of Medicine students as part of the HCM team.
• Onboard students, manage funding changes, and handle terminations.
• Process tuition, student fees, and health‑insurance payments in the PeopleSoft system each semester for graduate students in PhD programs.
• Create funding‑collection spreadsheets and support disbursements.
• Provide financial support to the BRET training‑grant team for students on BRET‑managed grants and fellowships.
• Track monthly HCM reports for accuracy and costing information.
• Monitor stipends and funding sources with upcoming project end dates.
• Interact with program managers to resolve registration and financial issues.
• Lead the HCM team, including training and updates on changes.
• Act as point of contact for unresolved issues, escalating to higher leadership when required.
• Maintain the BRET HCM transaction manuals.
• Partner with the Administrative Officer to resolve budgetary issues and communicate solutions.
• Serve as a resource on budgeting and financial reporting matters.
• Analyze and resolve Oracle and Student Accounts problems such as overpayment or non‑payment.
• Assist the Administrative Officer with other student system issues as needed.
• Support special tasks or projects as required.

Supervisory Relationships

This position has no supervisory responsibility and reports administratively and functionally to the Administrative Officer.

Education and Certifications

A bachelor’s degree from an accredited institution of higher education, or equivalent experience, is required.

Experience and Skills

• Strong interpersonal and written/verbal communication skills.
• Independent judgment and confidentiality management.
• Analytical and problem‑solving skills, with ability to plan and coordinate multiple projects efficiently.
• Knowledge of human‑resources administration principles and practices (preferred).
• Knowledge of academic student policies, processes, and procedures (preferred).
• Proficiency with word processing, spreadsheets, and database software.
• Familiarity with Vanderbilt ERP (Oracle Cloud/SkyVU) and other VU systems (preferred).

Seniority Level

Mid‑Senior level.

Employment Type

Full‑time.

Job Function

Accounting/Auditing and Finance.

Industries

Higher Education.