Senior Bookkeeper — Multi-Station Accounting

EMS Unlimited; Omaha (NE); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Full W-2 employment

Comprehensive benefits through PEO

Job summary

EMS Unlimited seeks a Senior Bookkeeper to own day-to-day books across all stations and cost centers. You will reconcile bank and card activity, code expenses, and support monthly closes to ensure accurate, audit-ready financials.

This role sits between a bookkeeper and controller, with no payroll or staff management responsibilities. Independent ownership is essential for success in a lean, multi-state EMS business.

Qualifications

• 5+ years of full-charge bookkeeping or staff accounting experience.
• Proficiency in QuickBooks Online, including multi-entity or multi-location bookkeeping.
• Strong general ledger, AP/AR, and bank/card reconciliation experience.
• Solid Excel skills (pivot tables, lookups).
• Able to work independently with minimal oversight.

Responsibilities

• Own the general ledger across all EMS Unlimited stations and cost centers.
• Code and reconcile corporate card activity and manage AP through Bill.com.
• Perform monthly bank and credit card reconciliations for multiple accounts.
• Support monthly close and deliver audit-ready financials to the Fractional CFO/CAO.
• Coordinate with payroll on payroll-related GL entries (handled by PEO).
• Flag inconsistencies to safeguard financial accuracy.

Skills

Bookkeeping experience

Independent working

Excel proficiency

Attention to detail

Education

Associate's or Bachelor's in Accounting/Finance

Tools

QuickBooks Online

Bill.com

Divvy/BILL Spend & Expense

Job description

About EMS Unlimited

EMS Unlimited is a paramedic-owned ambulance and medical transport company providing Advanced Life Support, Basic Life Support, and Critical Care Transport across Colorado, Nebraska, Kansas, Arizona, and Montana. Founded in 2012 by a working paramedic, the company has grown from a special-events medical staffing outlet into a multi-state operator running ambulance stations, a wildland fire and disaster response team under federal USDA Forest Service agreements, and hospital-based staffing contracts.

The Role

EMS Unlimited is hiring a Senior Bookkeeper to own the company's day-to-day books across all of its stations and cost centers. This isn't a single-entity, single-checkbook bookkeeping job — you'll be reconciling and coding across multiple bank accounts, a company-wide corporate card program, and eleven separate station/cost-center ledgers, in a business with real complexity and real revenue seasonality.

This role sits between "bookkeeper" and "controller" on purpose. You won't be setting financial strategy, running payroll, or managing other staff — that's the Fractional CFO's and Payroll team's lane. What you will own is making sure every dollar, at every station, is coded right, reconciled on time, and ready to report on.

What you'll do:

• Own the general ledger in QuickBooks Online across all EMS Unlimited stations and cost centers, keeping station-level P&Ls clean and current
• Code and reconcile corporate card activity (Divvy/BILL Spend & Expense) by station, and manage accounts payable through Bill.com for check-required vendors
• Perform monthly bank and credit card reconciliations across multiple accountsMaintain the company's debt schedule — tracking balances, payment timing, and maturity dates across several active lending facilities
• Support monthly close and deliver accurate, audit-ready financials to the Fractional CFO/CAO
• Coordinate with the payroll team on payroll-related GL entries (you won't run payroll — Payroll & Benefits is handled separately through the company's PEO)
• Flag inconsistencies before they become problems — this company runs lean, and a good catch here saves real money

What this role is not: a CPA-track controller position, a financial-strategy role, or a people-management role. If you're looking to run the finance department, this isn't that. If you want to be the person who makes sure a fast-growing, multi-state EMS company's books are actually right — this is.

Compensation & Benefits

Salary commensurate with experience. Comprehensive benefits administered through the company's PEO — full W‑2 employment, no contractor arrangements.

"...do it again tomorrow."

Qualifications

Required:

• 5+ years of full-charge bookkeeping or staff accounting experience
• Hands-on proficiency in QuickBooks Online, including multi-entity or multi-location bookkeeping
• Strong general ledger, AP/AR, and bank/card reconciliation experience
• Solid Excel skills (pivot tables, lookups — you'll be building and reading station-by-station breakdowns regularly)
• Comfortable owning books independently with minimal oversight, while knowing when to escal

Preferred (nice to have, not dealbreakers):

• Experience with corporate card/expense platforms (Divvy, BILL Spend & Expense, or similar)
• Exposure to government/federal contract accounting or compliance-grade recordkeeping
• QuickBooks ProAdvisor certification
• Healthcare, EMS, ambulance, or transportation industry background
• Associate's or Bachelor's degree in Accounting or Finance (a plus, not required — real experience carries more weight here than a credential)

Additional Information

All information will be kept confidential according to EEO guidelines.