Senior Bookkeeper

Source One Hospitality; Town of Hyde Park (NY); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

401(k) plan

Paid Time Off

Job summary

Source One Hospitality is seeking a Senior Restaurant Operations Bookkeeper to lead financial discipline across four on-site locations in a cashless environment. This role owns payroll, benefits, reconciliations, AP, and month-end readiness.

You will partner with ownership and leadership, ensuring accurate payroll for 171 employees, compliance across jurisdictions, and disciplined cash flow and reporting.

Qualifications

• 5+ years bookkeeping experience, multi-unit restaurant experience strongly preferred.
• Direct payroll processing experience for 150+ employees.
• Strong payroll tax and compliance knowledge.
• Experience in high-volume, primarily cashless environments.
• Advanced reconciliation skills.
• Strong QuickBooks proficiency.
• Systems-minded and process-driven.
• High integrity and operational maturity.
• Comfortable working directly with ownership.

Responsibilities

• Full-cycle payroll for 171 employees across four locations.
• Payroll tax compliance and multi-jurisdiction filings.
• Garnishments, levies, and tip reporting accuracy.
• Audit-ready payroll documentation and internal controls.
• Payroll process improvement and system optimization.
• Daily POS-to-merchant reconciliation and revenue integrity monitoring.
• Accounts payable management and vendor communication.
• Month-end reconciliations and reporting packages.

Skills

Multi-unit operations

Cashless environments

Audit and controls

Process optimization

Leadership

Tools

QuickBooks

xtraChef

Job description

Multi-Unit | On-Site

Chicago, IL | $80,000 to $90,000 annually

Overview

Our client is seeking a high-caliber Senior Restaurant Operations Bookkeeper to lead operational financial discipline across four restaurant locations operating in a 95% cashless environment.

This is a financial ownership role responsible for payroll accuracy, benefits administration, reconciliation integrity, disciplined accounts payable management, and full month-end readiness across all stores.

You will work directly with ownership and leadership. Precision, accountability, and systems discipline are essential.

What You Will Own

Payroll Leadership

• Full-cycle payroll for 171 employees across four locations
• Payroll tax compliance and multi-jurisdiction filings
• Garnishments, levies, and tip reporting accuracy
• Audit-ready documentation and internal payroll controls
• Payroll process improvement and system optimization

Benefits Administration

• Health, dental, vision, and life insurance administration
• Open enrollment execution
• 401(k) coordination and contribution reporting
• Liaison with insurance brokers and providers

Revenue and Reconciliation Oversight (95% Cashless)

• Daily POS-to-merchant reconciliation
• Credit card settlement verification
• Third-party platform deposit tracking
• Processor fee monitoring and variance analysis
• Chargeback tracking and dispute management
• Revenue integrity monitoring across all stores

Accounts Payable Control

• Invoice coding and vendor management in QuickBooks and xtraChef
• Statement reconciliation
• Payment timing management
• Vendor communication and issue resolution
• Cash flow discipline

Month-End Execution

• Full store-level reconciliations
• Clean and organized general ledger management
• Minimal CPA reclasses through disciplined bookkeeping
• Preparation of monthly reporting packages
• Weekly financial review meetings with leadership

Ideal Candidate

• 5+ years bookkeeping experience, multi-unit restaurant experience strongly preferred
• Direct payroll processing experience for 150+ employees
• Strong payroll tax and compliance knowledge
• Experience in high-volume, primarily cashless environments
• Advanced reconciliation skills
• Strong QuickBooks proficiency
• Systems-minded and process-driven
• High integrity and operational maturity
• Comfortable working directly with ownership

Compensation

Base Salary: $75,000 to $90,000 annually

Compensation aligned to experience and demonstrated capability managing multi-unit payroll and financial operations.

Benefits

Paid Time Off

• Up to 40 hours Paid Leave annually
• Up to 40 hours Sick Leave annually
• Accrued at 1 hour per 35 hours worked
• Managers and salaried employees receive an additional 1 week of vacation

Health and Insurance

• Medical, Dental, Vision, and Life Insurance
• Employer premium contribution ranging from $100 to $500 per month based on tenure

Retirement

• 401(k) / Roth plan with employer match up to 3.5%
• Eligible after 1 year and 1,000 hours worked