Senior Billing Coordinator

Nixon Peabody LLP; New York (NY); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Nixon Peabody LLP is seeking a Senior Billing Coordinator in a hybrid role across multiple offices, including New York City. The role requires managing the monthly billing lifecycle, coordinating with billing attorneys, and guiding junior staff.

The ideal candidate has 4–6 years of law firm billing experience, a finance or accounting degree, and proficiency with Aderant billing software. Strong organizational and communication skills are essential for success.

Qualifications

• 4-6 years of billing experience in a law firm or professional services environment.
• Bachelor’s Degree in Finance, Accounting, or related field required.
• Proficiency with Aderant’s billing software (Expert and/or Classic).
• Proven ability to interact with attorneys, office staff and clients professionally.
• Excellent organization and communication skills, both verbal and written.
• Strong analytical skills with attention to detail and accuracy.
• Proactive troubleshooting, problem resolution and follow-through skills.
• Ability to organize and prioritize numerous tasks to meet deadlines.

Responsibilities

• Initiate the monthly pre-billing process for assigned billing attorneys and review adjustments as needed.
• Process edits, transfers, rate changes, and other billing adjustments.
• Prepare top quality invoices and send to clients by their preferred method.
• Submit, monitor, and appeal e-billed invoices on multiple e-billing sites.
• Provide billing research for current and past bills on request.
• Monitor WIP and help minimize unbilled WIP with billing attorneys.
• Investigate complex billing issues and adjust invoices for accuracy.
• Reconcile discrepancies in accounting/billing and misapplied funds.
• Collaborate with collections to minimize AR issues and provide backup when needed.
• Train and mentor junior team members; lead on team projects.

Skills

Billing experience

Communication skills

Attention to detail

Analytical skills

Time management

Education

Bachelor’s degree in Finance/Accounting or related field

Tools

Aderant Expert

Aderant Classic

Job description

Job Description: The Senior Billing Coordinator is responsible for processing all billing transactions in coordination with their assigned billing attorneys while utilizing the most effective and efficient procedures and systems. This position provides guidance on complex billing issues and assistance in the training and development of Billing Coordinators. A hybrid work schedule is available for this position.

Job Description: The Senior Billing Coordinator is responsible for processing all billing transactions in coordination with their assigned billing attorneys while utilizing the most effective and efficient procedures and systems. This position provides guidance on complex billing issues and assistance in the training and development of Billing Coordinators. A hybrid work schedule is available for this position. A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking. We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn. If you’re someone who’s looking toward the future, we’d love to hear from you. Location: Albany, NY; Boston, MA; Chicago, IL; Los Angeles, CA; New York City, NY; Rochester, NY; Washington, DC

• Initiate the monthly pre-billing process for assigned billing attorneys which may include reviewing or recommending adjustments based on historical billings and the agreed upon arrangement.
• Efficiently process edits, transfers, rate changes, and other requested billing adjustments.
• Prepare top quality invoices and send to client via their preferred method.
• Proficient in submitting, monitoring, and appealing e-billed invoices on multiple e-billing sites.
• Provide billing research for current and past bills upon request.
• Monitor all work-in-progress (WIP) and assist billing attorneys with minimizing unbilled WIP.
• Proactively address credit balances, aged inventory, expired Estimated Closing Dates, and incorrectly categorized matters.
• Independently investigate complex billing issues and processes invoice adjustments to ensure invoice correctness.
• Reconcile discrepancies by conducting complex and detailed analysis of accounting/billing issues. Reconcile accounts where funds are misapplied.
• Work collaboratively with collections to minimize account receivable issues and credit balances. Provide backup assistance when needed.
• Collaborate with Practice Assistants and Billing Attorneys to expedite bills prior to deadline.
• Train and educate assigned billing partners regarding billing systems and related policies and procedures.
• Complete special assignments as part of standard daily workload.
• Serve as a resource and mentor for junior team members; may serve as a lead on team projects.
• Perform other duties as assigned.

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

• 4-6 years of billing experience, preferably within a law firm or professional services environment required.
• Bachelor’s Degree in Finance, Accounting or related field required. Work experience in lieu of a degree will be considered.
• Proficiency with Aderant’s billing software (Expert and/or Classic).
• Proven ability to interact with attorneys, office staff and clients in a professional manner.
• Excellent organization and communication skills, both verbal and written.
• Proven ability to compile and analyze data, and furnish information in report format, written correspondence, e-mail, and/or verbally.
• Strong analytical skills requiring an aptitude for detail and accuracy.
• Proactive troubleshooting, problem resolution and follow-through skills.
• Proven ability to organize and prioritize numerous tasks and ensure work is completed within strict deadlines.

In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location,