Senior Billing Coordinator

Nixon Peabody LLP; Los Angeles (CA); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Nixon Peabody LLP seeks a Senior Billing Coordinator to manage billing transactions in coordination with assigned attorneys, ensuring accuracy and efficiency. A hybrid work schedule is available for this role. The position emphasizes guidance on complex issues and training of Billing Coordinators.

The role involves invoicing, e-billing, WIP management, issue resolution, and collaboration with teams to expedite deadlines while maintaining high standards.

Responsibilities

• Initiate the monthly pre-billing process for assigned billing attorneys and review adjustments.
• Process edits, transfers, rate changes, and other billing adjustments.
• Prepare invoices and send to clients via their preferred method.
• Submit, monitor, and appeal e-billed invoices on multiple e-billing sites.
• Provide billing research for current and past bills.
• Monitor work-in-progress (WIP) and help minimize unbilled WIP.
• Address credit balances, aged inventory, expired Estimated Closing Dates, and miscategorized matters.
• Investigate complex billing issues and process invoice adjustments.
• Reconcile discrepancies and misapplied funds.

Job description

Job Description

The Senior Billing Coordinator is responsible for processing all billing transactions in coordination with their assigned billing attorneys while utilizing the most effective and efficient procedures and systems. This position provides guidance on complex billing issues and assistance in the training and development of Billing Coordinators. A hybrid work schedule is available for this position.

The Senior Billing Coordinator is responsible for processing all billing transactions in coordination with their assigned billing attorneys while utilizing the most effective and efficient procedures and systems. This position provides guidance on complex billing issues and assistance in the training and development of Billing Coordinators. A hybrid work schedule is available for this position.

A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you’re someone who’s looking toward the future, we’d love to hear from you.

Location

Albany, NY; Boston, MA; Chicago, IL; Los Angeles, CA; New York City, NY; Rochester, NY; Washington, DC

• Initiate the monthly pre-billing process for assigned billing attorneys which may include reviewing or recommending adjustments based on historical billings and the agreed upon arrangement.
• Efficiently process edits, transfers, rate changes, and other requested billing adjustments.
• Prepare top quality invoices and send to client via their preferred method.
• Proficient in submitting, monitoring, and appealing e-billed invoices on multiple e-billing sites.
• Provide billing research for current and past bills upon request.
• Monitor all work-in-progress (WIP) and assist billing attorneys with minimizing unbilled WIP.
• Proactively address credit balances, aged inventory, expired Estimated Closing Dates, and incorrectly categorized matters.
• Independently investigate complex billing issues and processes invoice adjustments to ensure invoice correctness.
• Reconcile discrepancies by conducting complex and detailed analysis of accounting/billing issues. Reconcile accounts where funds are misapplied.
• Work collaboratively with collections to minimize account receivable issues and credit balances. Provide backup assistance when needed.
• Collaborate with Practice Assistants and Billing Attorneys to expedite bills prior to deadline.
• Train and educate assigned billing partners regarding billing systems and related policies and procedures.
• Complete special assignments as part of standard daily workload.
• Serve as a resource and mentor for junior team members; may serve as a lead on team projects.
• Perform other duties as assigned.

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

Salary

• Albany, NY: $63,500 to 90,750
• Rochester, NY: $63,500 to 90,750
• Boston, MA: $70,000 to $100,100
• Chicago, IL: $70,000 to $100,100
• Los Angeles, CA: $70,000 to $100,100
• Washington, DC: $70,000 to $100,100
• New York, NY: $77,000 to $110,000

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range(s) are Nixon Peabody’s good faith estimate of the annual salary(ies) it reasonably expects to pay for the position at the time of this posting.

Nixon Peabody LLP is an Equal Opportunity / Affi­missive Action Employer: Disability / Veteran. Nixon Peabody is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law. Pursuant to the Los Angeles Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.