Senior Billing AR Specialist - UIC Arctic Operations & Development

UIC Government Services and the Bowhead Family of Companies; Anchorage (AK); On-site; USD 65,000 - 90,000; Full time

Job summary

UIC Arctic Operations & Development seeks a Senior Billing & AR Specialist to handle billing, accounts receivable, and financial statements across multiple projects in a fast-paced environment.

The role supports project invoicing, cost reviews, and audit readiness, while ensuring compliance with GAAP and internal controls. A BA/BS in Accounting or Finance with 3+ years in project accounting is preferred, along with Sage 300 and Excel proficiency.

Qualifications

• BA/BS in Accounting or Finance.
• Minimum of three (3) years accounting experience plus previous project accounting experience required.
• Experience with project accounting and GAAP compliance is preferred.

Responsibilities

• Assist in daily administration and support of projects, including setup and documentation.
• Review project costs weekly and prepare invoicing with PMs on a monthly basis.
• Assist with review of requisitions, POs and subcontracts as needed.
• Support month-end close by reviewing GL accounts, journal entries and WIP schedules.

Skills

Attention to detail

Time management

Communication skills

Organization

Microsoft Office proficiency

Driver's license

Education

BA/BS in Accounting or Finance

Tools

Sage 300

Excel

Outlook

Word

Job description

Overview

UIC Arctic Operations & Development seeks a detailed-oriented Senior Billing & AR Specialist to support operations by handling most billing & AR functions and producing financial statements.

Responsibilities

Essential functions will include:

• Assist in the daily administration and support of new and ongoing projects including project setup, organization and coordination of project documentation for multiple projects.

• Perform detailed review over project costs on a weekly basis.

• Prepare and review project invoicing with Project Managers and Project Coordinator on a monthly basis.

• Assist in the review of Requisitions, Purchase Orders and Subcontracts as needed.

• Assist with month end close by reviewing GL accounts, preparing journal entries, preparing WIP schedules and Financial Statements.

• Assist with credit card purchases and review of monthly reconciliations.

• Assist with the preparation of Annual Budgets.

• Supervise project coordination staff by assigning tasks, ensuring accuracy of tasks and providing feedback.

• Assist the AO&D Accounting group with annual audit prep and other duties as needed.

• Monitor aging reports and ensure timely collections.

• Follow up on outstanding receivables with Project Managers and customers.

• Ensure billing and AR processes comply with GAAP and company internal controls.

Knowledge and Critical Skills/Expertise:

• Excellent communication and time-management skills.

• Organization skills.

• Strong attention to detail.

• Computer Literate and competent in the use of Excel spreadsheets, Word and Microsoft Outlook.

• Punctuality and good attendance is essential.

• Strong interpersonal and communication skills with the ability to perform in a fast pace environment.

• Valid Driver's license with good driving record.

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

• The ability to read and understand information and ideas presented in writing.

• The ability to communicate information and ideas in writing so others will understand.

• Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

• Performing day-to-day administrative tasks such as maintaining information files and document processing.

• Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

• Developing constructive and cooperative working relationships with others and maintaining them over time.

Qualifications

Minimum Qualifications:

• BA/BS in Accounting or Finance.

• Minimum of three (3) years accounting experience plus previous project accounting experience required.

Preferred Qualifications:

• Sage 300 experience.

• Advanced skills in Microsoft Office Suite – Excel, Outlook and Word.

Physical and Mental Demands:

• Position is that of a sedentary nature.

• Must be able to use standard office equipment.

• Must be able to lift and carry files weighing up to 10 pounds.

• Sitting at a computer for long periods of time.

Working Conditions:

• Work is typically performed in a professional office environment.

• Extended periods of computer use and screen time.

• May be required to work beyond normal business hours during peak periods (e.g., audits, budgeting, board meetings).

• Must maintain confidentiality and professionalism when handling sensitive financial and corporate information.

Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. Ukpeaġvik Iñupiat Corporation (UIC) considers all applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender or gender identity, pregnancy, national origin, age, disability, military/veteran status, marital status, genetic information, or any other legally protected status. Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and subject to other state and federal requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants. Please view Equal Employment Opportunity posters here .

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Ukpeaġvik Iñupiat Corporation (UIC) is the village corporation of Utqiaġvik, Alaska and is recognized as one of Alaska’s top 10 companies with approximately 4,400 employees nationwide and revenues above $1 Billion annually. UIC is projected to grow substantially in the coming years to become a top 3 company in Alaska by 2030. As a proud Alaska Native Corporation, our success brings growth and benefits to our Iñupiat shareholders. The size and diversity of our operations means we have a broad variety of career opportunities.

UIC and its subsidiaries are committed to and strive for safety, quality, business ethics, and shareholder value. We offer competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long term disability, and 401(k) retirement plans as well as paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.