Senior Billing Analyst

Empower AI; Virginia, Great Falls Crossing (MN, VA); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Senior Billing Analyst to join their dynamic team. This role is pivotal in managing the full cycle of Accounts Receivable activities, ensuring timely and accurate billing, and serving as a key liaison for client communications. The ideal candidate will have extensive experience in invoicing and financial analysis, particularly within government contracting. With a commitment to innovation and excellence, this position offers a unique opportunity to contribute to meaningful transformations in the public sector. If you are detail-oriented and passionate about financial management, this is the perfect opportunity for you.

Qualifications

• 7-12 years of experience in billing and accounts receivable.
• Invoicing experience with government contractors is a plus.

Responsibilities

• Manage the full cycle of Accounts Receivable activities.
• Prepare and verify invoices and billing documentation.
• Serve as a liaison for client collections and billing inquiries.

Skills

Accounts Receivable Management

Invoicing

Financial Analysis

Client Liaison

Document Management

Education

Associate's Degree

Bachelor's Degree (preferred)

Tools

WAWF/IRAP

IPP

Unanet

Job description

Senior Billing Analyst

Job ID: 2025-8224

Location: US-VA-Reston

Category: Accounting / Finance

Type: Regular Full-Time

Overview

Empower AI is AI for government. Empower AI gives federal agency leaders the tools to elevate the potential of their workforce with a direct path for meaningful transformation. Headquartered in Reston, Va., Empower AI leverages three decades of experience solving complex challenges in Health, Defense, and Civilian missions. Our proven Empower AI Platform provides a practical, sustainable path for clients to achieve transformation that is true to who they are, what they do, how they work, with the resources they have. The result is a government workforce that is exponentially more creative and productive. For more information, visit www.Empower.ai.

Empower AI is proud to be recognized as a 2024 Military Friendly Employer by Viqtory, the publisher of G.I. Jobs. This designation reflects the company's commitment to hiring and supporting active-duty and veteran employees.

Responsibilities

Highlights of Responsibilities:

As a Senior Billing Analyst, you will be responsible for the full cycle of Accounts Receivable activities. You will serve as a member of the overall program administration team to help ensure timely and accurate billing, and to track receivable status and help clear aged balances. In assuming this position, you will be a critical contributor to meeting Empower AI's mission: To deliver innovative, cost-effective solutions and services that enable our customers to rapidly adapt to dynamic environments.

• Supervises the preparation of bills and invoices, the calculation of sales and charge slips, and verification of billing with accounts receivable ledger.
• Serves as client liaison related to collections and billing questions.
• Performs functions associated with contract close-outs.
• Prepares files for record retention, file maintenance, file conversion, transfer of records, physical file storage management, and document destruction.
• Prepares correspondence to Closeout Specialists, draft closeout reports, draft closeout tracking documentation, etc.
• Verifies that all invoices have been submitted and paid before closing an order.
• Obtains concurrences for closeout from the COR and vendor; drafts modifications for the Contracting Officer's approval and signature to de-obligate excess funds.
• Enters correct information into internal and external financial and business management systems and applications (i.e., WAWF/IRAP, IPP, etc.) to ensure proper closeout of orders.
• Prepares input for all Corporate financial budget submissions and projections including the annual budget, mid-year forecast, rolling forecasts, estimates at completion (EACs), and capital budgets.
• Sets up, maintains, and processes changes in information systems to support accurate and efficient billing.
• Escalates potential or realized operational and/or financial risk areas to management as appropriate.
• Supports preparation of cost proposals for contract change orders, extensions, sole-source follow-ons, and IDIQ noncompetitive task orders.
• Communicates with customer personnel for questions, corrections, and payment information.
• Supports weekly cash forecast process through analysis and communication of latest projections.
• Participates in monthly aging reviews with accounting & project finance staff.
• Maintains proper documentation of invoices and supporting documents for audit and quality control purposes.

Qualifications

Requirements:

• Associate's Degree or equivalent related experience.
• 7-12 years of experience.

Preferred:

• Invoicing experience with a government contractor: 2-5 years.
• Experience with Unanet is a major plus but not required.
• Bachelor's Degree in a related field preferred.

Physical Requirements:

This position requires the ability to perform the following essential functions:

• Sitting for long periods.
• Standing for long periods.
• Ambulate throughout an office.
• Ambulate between several buildings.

About Empower AI

All hiring and promotion decisions at Empower AI are based on merit to bring the best talent available to contribute to our firm's overall success. It is the policy of Empower AI not to discriminate against any applicant for employment or employee because of age, color, sex, disability, national origin, race, religion, or veteran status. Empower AI is a VEVRAA Federal Contractor.