Senior Assistant to the Senior VP of Advancement Services (Hybrid)

ZipRecruiter; Mansfield (CT); Hybrid; USD 70,000 - 81,000; Full time

Job summary

An established industry player is seeking a Senior Assistant to support the Senior Vice President of Advancement Services. This dynamic role involves managing schedules, coordinating presentations, and ensuring efficient project workflows. The ideal candidate will exhibit strong customer service skills, exceptional communication abilities, and a commitment to confidentiality. Join a vibrant organization dedicated to professional growth and a positive work culture, where your contributions will significantly impact the university's mission and community engagement.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Plan Contributions

Paid Time Off

Sick Leave

Professional Development Investment

Partial Tuition Reimbursement

Qualifications

• Strong customer service skills and ability to handle multiple priorities.
• Excellent written and oral communication skills, including proofreading.

Responsibilities

• Manage the SVP's calendar and coordinate travel arrangements.
• Draft presentations and reports, managing contracts and vendor agreements.
• Act as a liaison for project planning and maintain project documentation.

Skills

Customer Service Skills

Interpersonal Skills

Written and Oral Communication

Project Management

Microsoft Office Proficiency

Judgment and Decision Making

Education

Associate's Degree

4+ years in Executive Administrative Role

Tools

Blackbaud

Microsoft Office

Job description

Job Description

The University of Connecticut is a top-ranked university and health system with its flagship campus in idyllic Storrs. Designated a Carnegie Research 1 institution, UConn is the state land- and sea-grant university charged with education, research, and service to the state and nation. The university serves over 33,000 students across seven campuses, including 9,200 first-in-family students, and boasts 25 championships. UConn Health, located in Farmington, is a top-ranked health provider delivering award-winning medical education, research, and hospital and clinical services to 1.3 million patients annually.

With record applications, consecutive Men's Basketball Championships, and a strategic location between Boston and New York City, UConn is poised to continue its rise as New England's top public university, guided by a new strategic plan.

To support the university's strategic objectives, the UConn Foundation is launching a historic campaign to enhance the university's trajectory. This campaign will focus on students, faculty, groundbreaking research, sustainability, and a vibrant campus community that benefits the state. We seek top talent nationwide to join Husky Nation. We are committed to a caring and inclusive work culture, professional growth, and flexibility for high achievers passionate about higher education.

The UConn Foundation is an equal opportunity, affirmative action employer. We celebrate diverse perspectives and are committed to a welcoming environment that values your unique experiences. We recognize that a true commitment to diversity, equity, and inclusion requires ongoing education and action, and we strive for continuous growth every day.

We are looking for dedicated professionals to drive success and exemplify our core values of integrity, empathy, kindness, accountability, collaboration, transparency, and a commitment to diversity, equity, and inclusion.

POSITION SUMMARY

In this Senior Assistant role, you will support the Senior Vice President of Advancement Services in all aspects of their role, including supporting their direct reports as needed. Your responsibilities will include assisting in planning and coordinating presentations, reports, and training sessions. You will manage ongoing department request workflows and critical project management documents, ensuring timely and professional delivery to senior university and foundation staff, as well as board members where appropriate. You will serve as a key customer service liaison for end-user training, managing data confidentiality agreements for volunteers and staff, and Requests for Service (RFS).

The Senior Assistant must maintain tact, professionalism, customer service focus, and uphold data protection and confidentiality standards of the UConn Foundation.

In this role, you will:

• Schedule meetings and proactively manage the SVP's calendar, including coordinating travel and gathering meeting materials.
• Manage stock transaction processes accurately and timely, working closely with Finance and Pledge & Gift Management departments.
• Oversee volunteer confidentiality agreements and collaborate with IT and Cybersecurity teams on vendor security reviews.
• Draft presentations and reports, and manage contracts related to vendor agreements.
• Handle the RFS queue, review outstanding items, confirm delivery dates, and alert the SVP of potential issues.
• Act as a liaison for project planning, attending key meetings and maintaining project documentation.
• Manage department expenses, including Requests for Disbursements, and track budgets monthly.
• Coordinate and schedule end-user training sessions, serving as a liaison among stakeholders.
• Prepare agendas for Advancement Services meetings and coordinate their execution.
• Model and uphold the Foundation's core organizational values.
• Perform other duties as assigned.

Engagement

Collaborate with Foundation and university stakeholders on requests, training, and cross-departmental meetings.

Leadership

Demonstrate leadership by engaging in organization-wide activities, including meetings and staff events.

Qualifications for Success

• Be a champion for the organization both internally and externally.
• Possess motivation and ability to exercise independent judgment.
• Exhibit strong customer service skills and the ability to work effectively with donors, staff, and stakeholders.
• Handle multiple priorities in a fast-paced environment.
• Have excellent written and oral communication skills, including proofreading.
• Display strong interpersonal skills, tact, and diplomacy.
• Build productive relationships across constituencies.
• Be familiar with computer tools and donor management systems such as Blackbaud.
• Maintain integrity with confidential information.
• Show concern for others and attention to detail.
• Be prepared for demands that may exceed a 40-hour workweek.

Education and Experience

We welcome applicants from diverse backgrounds who believe they have the skills for this role. Even if not a perfect match, we can consider future opportunities that align with your experience.

• Associate's degree or equivalent experience.
• 4+ years in an executive administrative or similar role.
• Proficiency in Microsoft Office and donor management systems.

Salary:

The expected salary is $70,000+ commensurate with experience and qualifications, emphasizing internal equity.

Benefits:

Benefits commence from day one, including medical, dental, vision, and contributions to health savings accounts for high-deductible plans. Additional perks include:

• Generous retirement plan contributions.
• Emphasis on work/life balance with hybrid schedules, paid holidays, paid time off, and sick leave.
• Investment in professional development, including training, committees, conferences, and partial tuition reimbursement after one year.

Please inform a Human Resources representative if you require assistance with the application process due to a disability.