Senior Assistant Dean

UCI group; Irvine (CA); Hybrid; USD 120,000 - 170,000; Full time

Job summary

UC Irvine seeks a Senior Assistant Dean for the Charlie Dunlop School of Biological Sciences. You will provide administrative leadership, manage day-to-day operations, and guide planning across instructional, research, and administrative functions.

The role requires extensive experience in higher education administration, with emphasis on facilities, HR, and financial planning to support the school’s mission and growth.

Qualifications

• Excellent ability to establish metrics for department and employee goals.
• Excellent collaboration and persuasive skills in sensitive situations.
• Strong interpersonal abilities to lead, motivate and deliver service.
• Proven project management skills including capital projects.
• Strong analytical skills for accreditation and data analysis.
• Experience with financial planning for facilities and equipment.
• Knowledge of regulations governing federal/state research contracts.
• Ability to develop long-range plans with financial commitments.
• Experience with assessment in higher education.
• Commitment to inclusive environment and diverse workforce.

Responsibilities

• Provide administrative leadership and day-to-day management of School operations.
• Uphold excellence in the University’s core competencies and strategic goals.
• Lead planning, operations and resource management for the School.
• Oversee space, facilities, and capital needs; manage HR for staff and academics.
• Collaborate with senior staff to provide real-time data for planning.

Skills

Metrics establishment

Collaborative leadership

Conflict management

Interpersonal leadership

Project management

Analytical skills

Change management

Long-range planning

Financial administration

Diversity and inclusion

Education

Bachelor's degree in related area

10+ years of higher education experience

Job description

Overview

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.To learn more about UC Irvine, visit www.uci.edu.

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel Laureates and is known for its academic achievement, premier research, innovation and anteater mascot. UC Irvine has 16 academic units and offers 224 degree programs, with more than 36,000 students, 3,000 faculty and 17,000 staff.The UCI Charlie Dunlop School of Biological Sciences was established in 1965, and has since become one of the nation's leading public research universities. Home to the world's first department dedicated to the brain, the School has cultivated a culture of innovation since its founding. The faculty's research drive breakthroughs in biology, and their dedication to teaching has helped transform STEM education. The Dunlop School of Biological Sciences is one of the largest schools at UCI, serving over 5000 undergraduate and graduate students. The School includes five academic departments. Under the leadership of the Dean, faculty members investigate the underlying principles of nature and use their discoveries to bring about a better tomorrow. The theme of the Dunlop School of Biological Sciences is MIND|BODY|WORLD, because life is interconnected. From eradicating the most menacing diseases to tackling severe threats to the environment, research is taking place in the areas of greatest urgency and training the next generation of biologists.

Responsibilities

Under the general direction of the Dean, the Charlie Dunlop School of Biological Sciences at UC Irvine seeks a Senior Assistant Dean to provide administrative leadership and day to day management of the general operations and implementation of the School’s mission and strategies. The incumbent is tasked with upholding and exemplifying excellence in the University’s core competencies -- job mastery, goal accomplishment, enterprise contribution and innovation -- while representing the Dean and School to members of the campus, UC system and the community at large. As the University continues to expand and shift culturally, it is imperative that the incumbent supports change management at the School level while aiding in the facilitation of effective change enterprise-wide. The Dunlop School of Biological Sciences provides an engaging, supportive, challenging and rewarding work environment where collaboration and innovation thrive. The incumbent is responsible for the entire scope of planning, operations, and resource management for the School, involving its instructional, research, and administrative functions with administrative management responsibilities for the functional departments, as well as the School’s research and administrative units. The incumbent conducts extensive planning for all operational, resource and program needs; directs financial operations; oversees technology support operations for both administrative and instructional computing; provides leadership for management of all space, facilities, and capital needs; management responsibility for all human resources issues (both academic and staff) in the School. The incumbent collaborates closely with other management level staff in the School in providing real-time data and analysis to the Dean to assist in mid- to long-range planning, scenario development, and crisis management.

Qualifications

Required:

• Excellent ability to establish metrics for department and employee goals.
• Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
• Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service.
• Excellent project management skills, including the capability of managing capital projects.
• Very strong ability to quickly evaluate complex issues and identify multiple options for resolution.
• Demonstrated ability to respond thoroughly and proactively to the School’s needs in ways that meet the objectives and goals which further its academic mission.
• Ability to develop long-range plans that include financial commitments for capital expansion projects, facilities renovation and capital equipment purchases for instructional, research, and production facilities.
• Demonstrated knowledge of, and experience with, regulations governing the financial administration of federal and state government research contracts and grants.
• Demonstrated success in analyzing complex data, problems, situations, practices or procedures to: define the problem or objective, identify relevant concerns or factors, identify patterns, tendencies, and relationships, formulate logical and objective conclusions, recognize alternatives and their implications and develop creative plans to meet needs.
• Skill in overseeing the preparation of informational reports, materials, and statistics responding to inquiries, surveys, and reporting requirements from sources inside and outside the University. Strong analytical skills for overseeing all aspects of accreditation processes.
• Leadership ability for undertaking organizational reviews and development, long-range personnel planning, employee training and development, and policy formulation, and analysis.
• Skills in negotiating, exchanging ideas, information, and proposals with others to formulate policies and programs to efficiently arrive at decisions, conclusions, and solutions.
• Demonstrated knowledge of assessment issues and practices in higher education, especially those related to academic programs. General knowledge of postsecondary academic programs and policy.
• Demonstrated competency in understanding and helping to foster an inclusive environment with attentiveness to the needs of our diverse workforce and student body.
• Bachelor's degree in related area and / or equivalent experience / training
• 10+ yearsof relevant work experience in higher education, with a minimum of 8 years managing an academic, degree-granting unit, including responsibility for all relevant administrative functions as well as support for faculty and academic programs.

Preferred:

• Knowledge of UCI capital planning, facilities and space regulations and practices.
• Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Thorough knowledge of common organization-specific and other computer application programs.
• Working knowledge of the policies, procedures, and practices of the UC system and the University of California, Irvine.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].