Senior AP Specialist

HARCROS CHEMICALS; Oklahoma; On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Bonus opportunities

Vehicle allowance

Medical plan options

Disability insurance

AD&D

Life insurance

ESOP

401(k) plan

Lyra mental health resources

Paid holidays

Job summary

Harcros Chemicals is seeking a Senior Accounts Payable Specialist to oversee the full-cycle AP process and support Senior Accounting Administrators. The role focuses on accuracy, efficiency, and adherence to company policies as well as accounting standards.

The ideal candidate will manage high-volume invoices, verify three-way matches, and resolve discrepancies while mentoring teammates on ERP and document-management tools. On-site at our Kansas City, KS headquarters with strong growth potential.

Qualifications

• Excellent written and verbal communication.
• Exceptional degree of accuracy, attention to detail, time management and organizational skills.
• Familiar with accounting ERP systems is highly valued
• Experience with Microsoft Excel.
• Preferred: Sage X3 experience.

Responsibilities

• Manage and oversee the full-cycle Accounts Payable process.
• Review, code, and process high volumes of vendor invoices accurately and timely.
• Verify invoice details, ensure proper cost allocations, confirm three-way match requirements, and obtain appropriate approvals prior to processing.
• Process vendor invoices using Sage X3 accounting software.
• Collaborate with company locations and the AP team to research, verify, and resolve invoice and payment discrepancies.
• Mentor, train, and assist team members with AP-related ERP systems and document management system updates.
• Perform supplier statement reconciliations and resolve outstanding issues.
• Analyze and reconcile designated general ledger accounts.
• Maintain accurate records and support month-end and audit-related activities as needed.
• Assist with additional accounting and departmental responsibilities as assigned.

Skills

Communication

Attention to detail

Time management

Organizational skills

ERP systems

Microsoft Excel

Sage X3

Tools

Sage X3

Job description

Harcros Chemicals is an employee-owned chemical manufacturing and distribution company headquartered in Kansas City, Kansas, with over a century of industry experience. With operations across North America and a nationwide distribution network, we deliver reliable, high-quality chemical solutions to customers worldwide across industries including water treatment, agriculture, oil and gas, personal care, and more. Safety, sustainability, and exceptional service are at the core of everything we do.

Position Summary:

The Senior Accounts Payable Specialist is responsible for overseeing the full-cycle accounts payable process and supporting Senior Accounting Administrators by ensuring daily accounting activities are completed accurately and efficiently. This role requires strong analytical skills, attention to detail, and the ability to manage high-volume invoice processing while maintaining compliance with company policies and accounting standards. The Senior AP Specialist serves as a key resource for resolving discrepancies, improving AP processes, and providing guidance and training on AP systems and procedures.

Key Responsibilities:

• Manage and oversee the full-cycle Accounts Payable process.
• Review, code, and process high volumes of vendor invoices accurately and timely.
• Verify invoice details, ensure proper cost allocations, confirm three-way match requirements, and obtain appropriate approvals prior to processing.
• Process vendor invoices using Sage X3 accounting software.
• Collaborate with company locations and the AP team to research, verify, and resolve invoice and payment discrepancies.
• Mentor, train, and assist team members with AP-related ERP systems and document management system updates.
• Perform supplier statement reconciliations and resolve outstanding issues.
• Analyze and reconcile designated general ledger accounts.
• Maintain accurate records and support month-end and audit-related activities as needed.
• Assist with additional accounting and departmental responsibilities as assigned.

Qualifications:

Required

• Excellent written and verbal communication skills.
• Exceptional degree of accuracy, attention to detail, time management and organizational skills
• Familiar with accounting ERP systems is highly valued
• Experience with Microsoft Excel

Preferred

• Proficiency with accounting systems; experience with Sage X3 preferred.

Work Environment:

• On site at our Headquarters in Kansas City, KS all 5 days of the week. Subject to change if deemed appropriate.

Physical Requirements:

• Ability to sit and work at a computer workstation for extended periods.
• Frequent use of hands and fingers to operate a keyboard, mouse, calculator, and other office equipment.
• Ability to maintain regular attendance and work in a fast-paced office environment with multiple deadlines and priorities.

Why Join Harcros Chemicals?

• Employee-owned company where your contributions drive shared success
• Competitive pay, bonus opportunities, and vehicle/car allowances for eligible roles
• Comprehensive benefits, including multiple medical plan options, disability coverage, AD&D, and life insurance
• Strong retirement benefits with ESOP participation, 401(k) and Roth options, company contributions, and early vesting
• Access to Lyra mental health and wellness resources for employees and dependents starting day one
• Supportive, team-focused culture that values collaboration and growth
• 10 paid holidays, including one floating holiday
• Opportunity to build a meaningful career with a company committed to excellence