Senior Advocacy Legal Administrative Assistant — Hybrid

BAY AREA LEGAL SERVICES INC; Tampa (FL); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Bay Area Legal Services in Tampa, FL seeks a Legal Administrative Assistant (Full‑Time) to support the Senior Advocacy Unit. You will organize case files, enter data into Legal Server, prepare documents, and assist with client communications, deadlines, and grant reporting.

The role emphasizes attention to detail, strong MS Office skills, and compassionate service to low‑income clients. Hybrid work arrangement offers in-office collaboration and remote work two days per week.

Qualifications

• High School Diploma or GED with 3 years of administrative assistant experience, 1 year in legal admin role.
• Proficiency with MS Office: Word, Excel, PowerPoint, Outlook.
• Excellent written and verbal communications, detail oriented and deadline driven.
• Ability to interview clients to determine essential facts and issues.
• Ability to work independently and as part of a team, with strong case management and data organization.
• Sympathetic and compassionate understanding of the social, economic and legal issues faced by low-income individuals.

Responsibilities

• Open case file organization and maintain compliance with grant requirements; interview applicants and establish preliminary eligibility; document activities in Legal Server.
• Log and track incoming mail, deadlines, and court dates; coordinate translators/interpreters and process payments as needed.
• Prepare and proofread pleadings and legal documents for submission; e‑file where required.
• Assist with correspondence, phone calls, and scheduling; maintain case files and data entry.
• Close files with closing letters, client surveys, and compliance checklists; support grant reporting.
• Provide general administrative support and outreach for under‑served communities.

Skills

MS Office proficiency

Excellent communications

Client interview

Attention to detail

Team player

Education

High School Diploma or GED

Tools

Legal Server

Job description

Bay Area Legal Services in Tampa, FL seeks a Legal Administrative Assistant (Full‑Time) to support the Senior Advocacy Unit. You will organize case files, enter data into Legal Server, prepare documents, and assist with client communications, deadlines, and grant reporting.

The role emphasizes attention to detail, strong MS Office skills, and compassionate service to low‑income clients. Hybrid work arrangement offers in-office collaboration and remote work two days per week.