Senior Administrator - Oasis Restore Secure School

CNWL NHS Foundation Trust; City of Rochester (NY); On-site; USD 38,000 - 42,000; Part time

Job summary

CNWL NHS Foundation Trust in Rochester is seeking a Senior Administrator to provide comprehensive administrative support to the Oasis Restore Secure School healthcare team, managing diaries, coordinating meetings, and preparing documentation. You will maintain databases and IT systems, handle enquiries, and support procurement and information governance processes.

You will also supervise the admin team and work with partners across organisations to ensure an integrated service.

Qualifications

• Diary and admin management experience.
• Experience supervising administrative staff.
• Strong organizational and communication skills.

Responsibilities

• Manage day-to-day administrative services for ORSS healthcare teams, including subcontracted services.
• Lead and supervise the administrative team, allocate workloads and maintain quality.
• Provide comprehensive admin support to senior managers, including diary management, meetings, and reports.
• Oversee internal and external healthcare appointments with stakeholders.
• Maintain and develop administrative systems and filing structures for compliant service delivery.
• Monitor stock, stationery, and procurement activities using Trust systems.
• Support recruitment, induction, and workforce administration processes.
• Assist with collection, analysis, and submission of performance data.
• Ensure confidentiality and information governance across admin functions.
• Build relationships with clinical, operational and external partners.
• Contribute to service improvement initiatives.

Skills

Diary management

Line management

Administrative support

Data entry

Tools

MS Office

Database systems

Procurement software

Job description

Senior Administrator - Oasis Restore Secure School

A Vacancy at Central and North West London NHS Foundation Trust.

Provide comprehensive administrative and operational support to the healthcare team at ORSS, including managing diaries and appointments, drafting correspondence, coordinating meetings, and preparing and distributing documentation. Maintain and update a range of databases and IT systems, handle enquiries via telephone, email, written correspondence, and face-to-face interactions, and support data collection, procurement, and information governance processes. Work collaboratively with colleagues across multiple organisations to ensure an integrated service, while managing own workload with minimal supervision. Additionally, provide line management and supervision to the administrative team and junior administrative staff.

Key Responsibilities

• Manage and coordinate the day-to-day administrative services for ORSS healthcare teams, including subcontracted services such as GPs and allied health professionals.
• Lead and supervise the administrative team, ensuring workloads are effectively allocated, monitored, and completed to a high standard.
• Provide comprehensive administrative support to senior managers and healthcare leads, including diary management, meeting coordination, minute taking, and preparation of reports and presentations.
• Oversee the management of internal and external healthcare appointments, ensuring accurate recording and coordination with relevant stakeholders.
• Maintain and develop administrative systems, processes, and filing structures to support efficient service delivery and compliance with organisational requirements.
• Monitor clinical stock, stationery supplies, and procurement activities using Trust systems.
• Support recruitment, training, induction, and workforce administration processes, including security vetting and pre-employment checks.
• Assist with the collection, analysis, and submission of performance data and reports.
• Ensure confidentiality, information governance, and data quality standards are maintained across all administrative functions.
• Build effective working relationships with clinical, operational, and external partners to support integrated service delivery.
• Contribute to service improvement initiatives and undertake other duties appropriate to the role.

Oasis Restore is the first UK secure school enabling young people to live their best lives, through education well-being and hope. We will care for children aged 12-18 who are on remand and sentenced to custody by the courts. Oasis Restore represents a revolution in youth justice: an opportunity for children within the criminal justice system to experience a restorative environment that creates the potential for them to thrive both now and for the future. Our healthcare team will build and model healthy and trusting relationships with children that enable them to feel safe, learn and reach their full potential.

Central and North West London NHS Foundation Trust is a Top Employer Award Winner. We have a Health and Justice Services Directorate, within which sits the ‘Children and Young People’ Service line working in partnership with ‘Youth Custody Service’ colleagues to provide responsive, trauma-informed primary care, mental health, neuro-developmental and substance misuse services to the young people and young adults within our care.

Company: CNWL NHS Foundation Trust

Salary: £28,392 - £31,157 per annum pro rata

Hours: Part-time

Location: Rochester, ME1 3YB

Job type: Permanent

Posting date: 1 Oct 2026

Closing date: 31 Oct 2026

This advert closes on Thursday 15 Oct 2026

Please note:This vacancy doesnotmeet the criteria for Skilled Worker sponsorship, unless you meet the criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. “Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.

As such, if you don’t meet the Transitional Provision (above) we are unable to consider your application unless you can provide documentary evidence of your right to work in the United Kingdom. If you believe you are eligible for sponsorship or already hold a valid right to work in the UK, please ensure you provide full details of your immigration status in thePre-Screening Immigrationsection of your application form.

Please noterole eligibility also depends on whether the role meets the salary threshold for the relevant occupational code (SOC CODE).

For further info please visit:Skilled Worker visa: Overview - GOV.UK

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