Senior Administrator

Safari Club International; San Antonio (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Safari Club International (SCI) is seeking a Senior Administrator to provide high-level administrative support to the organization’s senior leaders and boards in our San Antonio office. The role includes calendar and travel coordination, event logistics, and coordination with SCI Foundation activities.

The position requires in-office presence in San Antonio, TX, with up to 25% travel to conventions, board meetings, and events.

Qualifications

• Requires advanced knowledge of executive administrative policies and procedures.
• Experience supporting senior leadership and board-level activities.
• Proficiency in travel and event coordination.

Responsibilities

• Full-spectrum high-level administrative support to the CEO, SCI President, SCI President Elect, SCI Executive Committee, SCI Board of Directors, SCI Foundation President and SCIF Board of Directors.
• Calendar management, meeting/event management and coordination, travel coordination, expense report processing, processing of PO’s/check requests/grant approvals/contracts, Convention registration logistics.

Job description

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Senior Administrator

Regular Full-Time San Antonio, TX, US

12 days ago Requisition ID: 1257

Position:Senior Administrator

Hours: Mon – Fri, some weekends and evenings as company events require

Location: San Antonio, TX; some travel required; in office required (no remote work available)

Commit to protect hunting for future generations.

Safari Club International (SCI) is the leader in defending the freedom to hunt and promoting sustainable-use wildlife conservation worldwide for over 50 years. As the only hunting rights organization with a Washington D.C.-based national and international advocacy team and an all species focus, SCI mobilizes nearly 150 chapters and affiliate networks representing millions of hunters around the world.

Our staff, partner organizations, and chapter networks internationally are involved in advocacy on local and global hunting issues, such as opposing international hunting import bans, opposing firearms restrictions, supporting rural areas and community leadership, and more.

Our Core Values — You are a HUNTER
At SCI, our values guide everything we do. We seek candidates who embody our HUNTER mindset:

• H – Hunting Matters: We champion the importance and ethics of hunting and conservation.
• U – Uncompromising Integrity: We do the right thing, always.
• N – Never-Ending Growth: We are committed to continuous improvement and learning.
• T – Teamwork: We collaborate, support, and celebrate one another.
• E – Excellence: We hold ourselves to high standards in all we do.
• R – Respect: We treat everyone with dignity, fairness, and professionalism.

Summary

Performs a variety of high-level administrative and technical functions for the SCI President and SCI President Elect, SCI Executive Committee, SCI Board of Directors, SCIF Board of Directors, Chief Executive Officer, and the Chief Operations Officer. Requires advanced knowledge of executive administrative policies and procedures and a working knowledge of the SCI and SCIF Bylaws.

This job operates in our San Antonio office. This position travels up to 25% of the time, including to the SCI annual convention, site visits, Board Meetings, and any other trade shows or events of interest to or supported by Sporting Conservation International.

All applicants should demonstrate an understanding of, and commitment to, hunting as an essential part of biologically sound and ethically responsible international wildlife management. The ideal candidate will have an existing knowledge of SCI’s current programs and mission and be passionate about hunter’s rights.

Responsibilities

• Full spectrum of high-level administrative support to the CEO, SCI President, SCI President Elect, SCI Executive Committee, SCI Board of Directors, SCI Foundation President and SCIF Board of Directors. This includes calendar management, meeting/event management and coordination, travel coordination, expense report processing, processing of PO’s/check requests/grant approvals/contracts, Convention registration to include comps, seating, travel, and meeting coordination.
• Oversees the compilation of the Official SCI/SCIF Roster. Prepares board mailing, requests updated data and information, verifies accuracy of membership database, collaborates with incoming committee chairs on new committee set up, coordinates the exportation of required data, and editing proofs.
• Responds promptly to staff and volunteer needs. Serves as a resource to SCI and SCI Foundation Board and committee members by providing information, answering questions, filling requests, and providing resolutions.
• Oversees Completes production, assembly, distribution, and tracks responses for the annual board mailings containing the Conflicts of Interest Policies, Certificate of Disclosure and other mailings as assigned.
• Assists with a variety of additional Convention-related tasks including, but not limited to, staff and VIP registrations, hotel reservations, comp requests, booking travel, and meeting coordination. Must be present at the SCI Foundation booth to assist with set up and break down, to interact with potential donors, field inquiries, provide basic information about mission-related programs, and pass information on to appropriate person for follow up. There will be some cash handling from sweepstakes ticket sales and/or donations in the booth.
• Assists in preparation for SCI Board of Directors Meetings.
• Document Management.
• Travels to/attends SCI Board of Directors Meetings.
• Assists in preparation for event seating, President’s cocktail reception, Past Presidents